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Semi Annual Senior Staff Conference Memo

In:

Submitted By fpenniman
Words 741
Pages 3
To: Pat Morinaka
From: Human Resource
Subject: Semi-Annual Senior Staff Conference
Date: January 9, 2012

Hi Pat, this is in response to your e-mail regarding the semi-annual senior staff conference in preparation for the Statutory Regulation of Employment. I have prepared an outline below explaining the five key regulatory areas that include Employee’s Privacy, Employees Unions, Occupational Safety Health Act (OSHA), Employee Retirement Income Security Act (ERISA) and Fair Labor Standards Act (FLSA). The outline will explain the company’s obligation and what the law requires.
Employee Privacy
 Privacy Act of 1974, according to Bennett-Alexander, 2007, there are four basic principles that underlay the Privacy Act:
1. Employees should have access to their own personnel files, and there should be some way for them to find out the purposes for which the files are being used.
2. There should be some mechanism by which an employee may correct or amend an inaccurate record.
3. The employee should be able to prevent information from being inappropriately revealed or used without her or his consent, unless such disclosure is required by law.
4. The person who is in charge of maintaining the information must ensure that the files are not falling into the wrong hands and that the information contained within the files is accurate, reliable, and used for the correct reasons.
 Telephone Monitoring
 Allowed to review and monitor all employee client and customers outgoing phone calls for control.
 California Law states, that you must instruct listener and receiver that they are being monitored.
 Personal phone calls can not be monitored.
 Computer Monitoring
 Computer software is allowed to monitor employees screen and stored information on hard drive.
 Employers can track employee’s time on computer.
 Limitations on monitoring union contracts

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