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Study Habits

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|JOB TITLE: Humanitarian Funding Officer |
|DIVISION / DEPARTMENT / LOCATION: Islamabad Pakistan |JOB FAMILY: Funding |
|SALARY: PKR 854,002/- Gross Per Annum |LEVEL: D2 |
| |DURATION: Fixed Term |
|OXFAM PURPOSE: |
|To work with others to find lasting solutions to poverty and suffering. |
| |
|TEAM PURPOSE: |
|The Oxfam GB Program in Pakistan is working in humanitarian and development context. The Funding Team works closely with, and supports, |
|programme and finance teams to ensure good grants and donor management. |
| |
|JOB PURPOSE: |
|To support and assist the Funding Team in Islamabad in effective donor contract management for the floods response and also to provide |
|administrative, financial and logistical support. |
|REPORTING LINES: |
|Post holder reports to: Humanitarian Funding Coordinator (HFC) |
|Staff reporting to this post: None |
|BUDGET RESPONSIBILITY: None |
|DIMENSIONS: |
|Support in handling queries (general) – wide-ranging internal and external, including detailed information related to flood response. |
|Resolve problems with impact in defined area. |
|Deal with problems, which may be repetitive, some of which may be complex. |
|Collate information from a defined range of sources (external or internal). |
|Impact is on unit/beneficiaries and donors to a significant degree. |
|Deal with people both externally and internally to influence adherence to Oxfam or to internal ways of working. |
|Ability to respond to a variety of routine questions relating to the job |
|Knowledge and proficiency in managing financial and programme management software’s and systems |
|KEY RESPONSIBILITIES: |
|Provide support and assistance to the Programme Funding Coordinators (Flood Response and IDP response) in donor reporting and new proposal|
|development. |
|Maintain and update the donor reporting schedule. |
|Support Programme Funding team in the review of narrative and financial reports to donors. Ensure that all donor reports are in-line with |
|proposed targets and results. |
|Assist in preparing advance payment schedules to the donors. |
|Maintain and improve programme records. |
|Provide information and guidance to the programme teams regarding DCM. |
|Close liaison with programme teams and finance department to ensure timely submission of reports/ proposals. |
|Development and dissemination of donors’ compliance guidelines. |
|Regularly update and circulate the Funding Grid for humanitarian response. |
|Update donor tracking sheets on weekly basis. |
|Maintain/ update records in electronic and hard files |
|Assist Programme Funding Coordinators in donor liaison / communication whenever required. |
|Assist programme teams in the grants opening workshops with implementing partners on donor requirements. |
|To support the Programme Funding team in maintenance and compliance of CRIMSON (CRIMSON is Oxfam GB’s system for managing donor |
|contracts). |
|Assist the Programme Funding Coordinators in providing updates on progress for internal meetings. |
|Attend internal and external meetings to represent the Funding Team. |
|SKILLS AND COMPETENCE: |
|Essential |
|Experience in funding duties as listed above |
|Good written and verbal communication skills |
|Excellent English writing and editing skills |
|Inter-personal communication skills and the ability to develop good working relationships with programme staff |
|Numeracy, budgeting and financial reporting skills. |
|Strong administrative skills, including office procedures and IT skills |
|Effectively manage own time and oversees basic processes. |
|Understanding of donor relations. |
| |
|Desirable: |
|Sympathy with the aims and objectives of Oxfam GB |
|Ability to meet the deadlines |
|Ability to respond to a variety of questions relating to the job |
|Knowledge of Oxfam’s financial functions |
|Experience or knowledge of Oxfam's humanitarian programme work |
|Experience of working with institutional donors such as ECHO, EC, DFID, DEC, UN agencies and different Oxfam affiliates. |
|OTHER: |
|This job description is not incorporated into the employment contract. It is intended as a guide and should not be viewed as an |
|inflexible specification as it may be varied from time to time in the light of strategic developments following discussions with the post |
|holder. The post holder will be expected to work to agreed objectives, which should facilitate the achievements of the key |
|responsibilities in accordance with the Performance Review Process. |
|Date of issue: April 2011 |
|Apply on: |
|hrpak@oxfam.org.uk |

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