Special Topics on MS-Word
In the Academic Writing Context

Create documents with enhanced features that help you create, edit, and access documents from almost anywhere.

2010
Instructor Jason CS Chen
This Week
12/29/2010

Table of Contents Chapter 1. Company Information 9 Section 1.1 Who we are 9 Section 1.1.1 The following pages describe who we are, what we do and how we do it 10 Section 1.2 About KPMG 10 Section 1.2.1 We work closely with our clients, helping them to mitigate risks and grasp opportunities 10 Section 1.3 Values & culture 10 Section 1.3.1 Our reputation is created by the way the people within our member firms act with clients, colleagues and their communities 10 Section 1.4 Corporate citizenship -- Putting our skills to work 11 Section 1.4.1 Find out more about our corporate citizenship strategy and how we are putting our skills to work 11 Section 1.5 Corporate citizenship -- Organization 11 Section 1.5.1 We have more than 135,000 people operating in over 140 countries 11 Section 1.6 Corporate citizenship -- Performance 11 Section 1.7 More Information 11 Tables Table 1 9 Table 2 19

Figures Figure 1 4 Figure 2 5 Figure 3 6 Figure 4 6 Figure 5 Dow Jones Industrial Average 15 Figure 6 18 Figure 7 18 Figure 8 20 Figure 9 20

In the Academic Writing Context
* Initial Settings
[Page Layout] > [Page Setup] > [Margins] > [Custom Margins] > Usually [2.54 cm]

[Home] > [Font] > Font Family Usually [Times New Roman] > Font Size Usually [12]

[Home] > [Paragraph] > [Indent and Spacing] > [Line Spacing]
> Usually [1.5 Lines] in the Chinese version MS-Word environment
> Usually [Double] in the English version MS-Word environment

[Home] > [Paragraph] > [Indent and Spacing] > [Spacing]
> [Before] a paragraph: May choose [0 pt]
> [After] a paragraph: May choose [0 pt]

*Insert a Date and Time
[Insert] > [Text] > [Date and Time]
Wednesday, December 29, 2010

*To Select a Paragraph Quickly
[Left-click your mouse 3 times]
Netbook sales shrivel in face of Apple iPad
By Cade Metz in San Francisco
May 6, 2010

A new study indicates that the Apple iPad will shrivel the netbook market.

Fortune points us to a March study from financial house Morgan Stanley and research outfit Alphawise that says 44 per cent of US consumers planning to buy an iPad will opt for the Jobsian tablet instead of new netbook or notebook.

*P.S. to Show/Hide All Hidden Formatting Symbols [Home] > [Paragraph] > the [Show/Hide] button

*P.S. to See the Ruler [View] > [Show/Hide] > [Ruler]

*To Set Indentation Precisely

Figure 1
Small [First Line Indent] Handle (a Triangle)
To control the distance between [the beginning of the first line of your paragraph] and [the left border of the paragraph]

Small [Hanging Indent] Handle (a Triangle)
To control the distance between [the beginning of the second line of your paragraph] and [the beginning of the first line of your paragraph]

Small [Left Indent] Handle (a Cube)
To control the distance between [the left border of your paragraph] and [the left margin of the page]

As you might expect, the study also indicates the iPad will eat into sales of the iPod touch, a, well, smaller version of the iPad. According to the study, 40 per cent of future iPad buyers will shun the iPod touch.

Who we are
With a worldwide presence, KPMG continues to build on our member firms' successes thanks to clear vision, rigorously maintained values and, above all, its people. The following pages describe who we are, what we do and how we do it.

About KPMG
KPMG operates as an international network of member firms offering audit, tax and advisory services. We work closely with our clients, helping them to mitigate risks and grasp opportunities.

*About Pagination
[Home] > [Editing] > [Select] > [Select All]

Figure 2
[Home] > [Paragraph] > the [More] button > [Line and Page Breaks] > [Pagination] > [Widow/Orphan control]
To eliminate any widow/orphan line in the current document.

*About Space between Asian and Latin Text
[Home] > [Editing] > [Select] > [Select All]
[Home] > [Paragraph] > the [More] button > [Asian Typography] > [Character Spacing]
> [Automatically adjust space between Asian and Latin text]
> [Automatically adjust space between Asian text and numbers]

Before:
BungBungame董事長徐三泰表示：「很高興Omi Jump Free能在Windows Phone 7軟體市集連續一週挺進全球100名獲得萬元美金。我們樂於轉進Windows Phone 7平台、以熟悉的.Net程式語言進行手機應用開發。」

After:
BungBungame董事長徐三泰表示：「很高興Omi Jump Free能在Windows Phone 7軟體市集連續一週挺進全球100名獲得萬元美金。我們樂於轉進Windows Phone 7平台、以熟悉的.Net程式語言進行手機應用開發。」
*Set [Tab Stop Positions] Precisely
Sometimes it is useful to set how “a particular word/phrase” will be moved when pressing the [Tabs] button.

First, select the text area that you want to apply [Tab Stop Positions]

Figure 3
Then, click a place in the [Ruler] to create “a [Tab Stop Position]” Double click “that [Tab Stop Position]” to open the [Tabs] dialog box. Figure 4 When in the [Tabs] dialog box, First, press [Clear All] Then, Type in [1”] > click [Set] Type in [3”] > click [Set] Type in [5”] > click [Set] Click [OK] to close the dialog box After closing the dialog box, press the [Tabs] button to move “a particular word/phrase” to “a particular [Tab Stop Position],” for example, Move the cursor to the left of “1.” > Press [Tab] Move the cursor to the left of “2.” > Press [Tab] Move the cursor to the left of “3.” > Press [Tab] Move the cursor to the left of “4.” > Click [Enter] to start a new line > Press [Tab] Move the cursor to the left of “5.” > Press [Tab] Move the cursor to the left of “6.” > Press [Tab] Move the cursor to the left of “7.” > Click [Enter] to start a new line > Press [Tab] Move the cursor to the left of “8.” > Press [Tab] Move the cursor to the left of “9.” > Press [Tab] Move the cursor to the left of “10.” > Click [Enter] to start a new line > Press [Tab]

Before:
Yahoo Keyword Ranking 1.Avril Lavigne 2.Amber Portwood 3.Hugh Jackman 4.Aretha Franklin 5.Biutiful 6.Beyonce 7.Hugh Hefner 8.Cholesterol level 9.Long-term 10.Diet plans

After:
Yahoo Keyword Ranking 1.Avril Lavigne 2.Amber Portwood 3.Hugh Jackman 4.Aretha Franklin 5.Biutiful 6.Beyonce 7.Hugh Hefner 8.Cholesterol level 9.Long-term 10.Diet plans

*About the Border and Shading Art
[Home] > [Paragraph] > the [Add Border] button > [Border and Shading] > [Page Border]
> [Art]
> [Preview]
> [Apply to]

*Use the Format Painter
[It is useful and we have learned to use it in the MS-Excel and MS-PowerPoint environments]
[Home] > [Clipboard]
> Click [Format Painter] to use it once, or
> Double-Click [Format Painter] to use it more than once, and press the [Esc] button to turn off the Format Painter function.

*Click the Smart Tag
[Click the appearing Smart Tag immediately after you have copied and pasted something, in order to see more options you have]

*About Drop Cap
Select a text area.
[Insert] > [Text] > [Drop Cap] > [Dropped]
A text box will be created.

A cura's 3.7-liter V6 is among the most powerful in its class and delivers decent fuel economy. Unlike all of its European competition there is no V8 option, nor a hybrid or diesel that some offer. The all-wheel drive system can drive each rear wheel independently for maximum traction and to help drive the MDX around a bend. Handling is commendable and the ride taut, both comfort and performance enhanced on the Advance model. The Acura MDX competes primarily with the Audi Q7, BMW X5, Cadillac SRX, Lexus RX350, Mercedes-Benz GL and ML, and Volvo XC90.

* Table Settings
[Insert] > [Tables] > [Table] > Specify how large your table is, or
> [Table] > [Quick Tables]

Click the small [arrow-headed cross] to select the whole table
> [Table Tools] > [Layout] > [Cell Size] > [AutoFit] > [AutoFit Contents], or
> [Auto Fit Window]

Click the small [arrow-headed cross] to select the whole table
> [Table Tools] > [Layout] > [Alignment]
> [Table Tools] > [Design]

Select a portion of the table
> Right-click the selection to see more options you have, e.g., [Merge Cells]

Place the cursor within a cell
> Right-click to see more options you have, e.g., [Insert] > [Insert Rows Above]

FICO Score | Interest Rates | | 720 - 850 | 5.73% | | 690 - 719 | 7.37% | | 660 - 689 | 9.40% | | 620 - 659 | 12.76% | | 590 - 619 | 17.68% | | 500 - 589 | 18.50% | As of Thursday, December 30, 2010 |
Table 1

*Set Multi levels of Headings
Move the cursor to the left of a heading
> [Home] > [Paragraph] > click the [Multilevel List] button > Choose one from the [List Library]

Then,
> [Home] > [Paragraph] > click the [Increase Indent] button to increase the heading’s level > click the [Decrease Indent] button to decrease the heading’s level

And then,
> [Home] > [Paragraph] > click the [Multilevel List] button > may click [Define a New Multilevel List]

Chapter 1. Company Information

Section 2.1 Who we are
With a worldwide presence, KPMG continues to build on our member firms' successes thanks to clear vision, rigorously maintained values and, above all, its people.

Section 2.2.1 The following pages describe who we are, what we do and how we do it
Not everyone is a do-it-yourself investor. According to Forrester Research, 30 percent of all investors want to delegate their investment decisions to someone else. Unfortunately, most of these "delegators" will spend more time shopping for a car than they will calculating the true cost of the investment advice they use to protect the nest egg they spend their life working to build. If you are a delegator, here are some tips that will help minimize risk and give you a shot at having a successful relationship with your broker, financial adviser, or investment manager.

Section 2.2 About KPMG
KPMG operates as an international network of member firms offering audit, tax and advisory services.

Section 2.3.2 We work closely with our clients, helping them to mitigate risks and grasp opportunities
Most advisers are biased toward investing your money in mutual funds that kick back yearly marketing commissions, which you pay for. My friend had a $6 million account with one of the largest Wall Street firms, and to make my point, I calculated his mutual fund fees, loads, and extra costs. Last year he paid about $138,000! We switched his portfolio to low-cost index funds and now he pays $18,000 per year. The solution? Ask for a comprehensive list of all the fees you are paying annually, including those for each fund and your adviser's fees. Try to get these aggregate fees below 1.5 percent per year. To help get you started, we built a great mutual fund fee calculator to easily calculate these fees.

Section 2.3 Values & culture
Our network of member firms in over 140 countries worldwide share the same values. What are they and why do they work? Section 2.4.3 Our reputation is created by the way the people within our member firms act with clients, colleagues and their communities
Most financial advisers "debit" your account either in advance of the quarter or month. Ask them to instead send you an invoice, and write them a check. That way you'll stay aware of the cost for these services.

Section 2.4 Corporate citizenship -- Putting our skills to work
Citizenship is embedded in the KPMG values and we recognize our firms have the scale, influence and business knowledge to make a significant and positive contribution to the issues that affect our communities and environments. Section 2.5.4 Find out more about our corporate citizenship strategy and how we are putting our skills to work
Ask your adviser to disclose the exact amount of commissions, credits, or any form of compensation he or she is paid as an incentive for having you invest in a certain financial product like a mutual fund, annuity, or life insurance product. Ask for the cost of an index fund alternative so you can understand exactly what it is costing you to be "sold" a particular product, and so you can justify its price in the future. Section 2.5 Corporate citizenship -- Organization
KPMG firms are some of the world’s leading providers of audit, tax and advisory services. Section 2.6.5 We have more than 135,000 people operating in over 140 countries
The average turnover for a mutual fund is 70 percent a year. That means nearly all stocks in a portfolio are sold each year and traded for other stocks. Turnover can create taxable income at year-end. Each February, after these taxes are calculated, give your financial advisor your federal and state tax rates and ask him or her to add up the taxes generated by turnover in your funds. Then withdraw from your advisory accounts the amount you need to pay the taxes so you will be able to know the true after tax returns. After all, that's what you keep.

Section 2.6 Corporate citizenship -- Performance
Combined revenues for KPMG member firms increased to U.S. $22.69 billion for the fiscal year ended Sept. 30, 2008, versus U.S. $19.81 billion for the prior fiscal year, reflecting double-digit growth across all service lines.

Section 2.7 More Information http://www.kpmg.com/Global/en/WhoWeAre/Pages/default.aspx Many investors are happy when they make money in a fund. But that's how amateurs think. Endowments and elite institutions judge their money managers against a benchmark. Each manager must, net of fees, outperform a comparable index fund that charges far lower fees. Have your financial advisor pick a benchmark for each fund and measure your adviser's fund picking skills by how well that fund performed versus its benchmark.

For example, another friend was bragging to me last week about how well his small-cap fund was doing this year—up over 20 percent! I pointed out to him that the exchange traded fund iShares S&P Small Cap 600 Index (symbol IJR) is up nearly 24 percent this year (as of December 15), and that's just a computer-managed index of 600 small-cap stocks picked by market capitalization (Please refer to [ Table 1 ], p. 10). My friend is paying 1.75 percent for this underperformance and the fund has had 80 percent turnover this year, which will surely create taxable income (Please refer to [ Table 2 ], p.19). IJR charges only 0.2 percent in fees and has rarely sent a tax bill to holders (Please refer to [ Figure 3 Dow Jones Industrial Average ], p.15).

*Use a Page Break
*P.S. to Show/Hide All Hidden Formatting Symbols [Home] > [Paragraph] > the [Show/Hide] button

Move the cursor to a place where you what the page breaks, e.g., between the above two paragraphs > [Insert] > [Page Break]

P.S. you can delete a [Page Break] by pressing the delete button

*Use Section Break
To use different page layouts within the same document, we need [Section Breaks]

Move the cursor above the following figure
[Page Layout] > [Page Setup] > [Breaks] > [Section Breaks]
> choose [Next Page] to start a different layout and start a new page

Move the cursor below the figure
[Page Layout] > [Page Setup] > [Breaks] > [Section Breaks]
> choose [Next Page] to start a different layout and start a new page

Move the cursor between the two [Section Breaks]
[Page Layout] > [Page Setup] > [Orientation] > [Landscape]

P.S. you can delete a [Section Break] by pressing the delete button.

Figure 5 Dow Jones Industrial Average

*Insert Page Numbers Quickly
[Insert] > [Header & Footer] > [Page Number] > choose one of the options

Then,
[Insert] > [Header & Footer] > [Page Number] > may click [Format Page Numbers]

*Insert the Footer Precisely
[Insert] > [Header & Footer] > [Footer] > [Edit Footer]
> [Header & Footer Tools] > [Design]
> [Insert] > [Date and Time]

> [Header & Footer Tools] > [Design]
> [Insert] > [Quick Parts] > [Field] > [Field Names]: [Page]
> [Field Names]: [NumPages]

For example, you may create the footer as the follows:
[Date and Time] Page [Page] of [NumPages]

*Insert a Cover Page
[Insert] > [Cover Page] > choose one from the [Built-In] gallery

*Insert a Caption for a Figure or a Table
Move the cursor below a table or figure
> [References] > [Captions] > [Insert Caption]
> [Options] > [Label]: [Figure], or
> [Label]: [Table]
> [New Label] if you cannot find a label you want

*Insert a Reference to a Figure or a Table
Move the cursor to a place where the text in a paragraph is to be referred to a figure or a table > [References] > [Captions] > [Cross-Reference]

Then, to insert a reference to a figure (to insert the figure’s entire caption)
> [Reference Type]: [Figure]
> [Insert Reference to]: [Entire Caption]
> [For which Caption]: choose the figure caption

May do the similar action again (to insert the figure’s page number this time)
> [Reference Type]: [Figure]
> [Insert Reference to]: [Page Number]
> [For which Caption]: choose the figure caption

*Create a Table of Contents or Figures
Move the cursor to a place after the Cover Page
> [Reference] > [Table of Contents] > choose one of the “Automatic” tables

Then,
> [Reference] > [Captions] > [Insert Table of Figures] > [Caption Label]: [Table]
> [Caption Label]: Figure]

*To update the Table of Contents or Figures
Remember to do so every time when you have done some new edits to the document, or your page numbers will be incorrect.
Right-click the Table of Contents or Figures > [Update Field]

*P.S. to Show/Hide All Hidden Formatting Symbols [Home] > [Paragraph] > the [Show/Hide] button

Figure 6

Figure 7

(We learned to create the above Charts in Excel Ch6)
(As mentioned before, you can create similar Charts using similar tool sets provided by
MS-Excel, MS-Word, and MS-PowerPoint)

Industry | Computer hardware
Computer software
Consumer electronics
Digital distribution | Key people | Steve Jobs (Chairman & CEO)
Tim Cook (COO)
Peter Oppenheimer (CFO) | Revenue | $42.91 billion | Operating income | $11.74 billion | Profit | $8.24 billion | Total assets | $47.50 billion | Total equity | $31.64 billion | Employees | 34,300 | Founded | Cupertino, California (April 1, 1975 (1975-04-01)) | Headquarters | 1 Infinite Loop, Cupertino, California, United States | Products | Mac (Mini, iMac, MacBook, Air, Xserve) iPhone, iPad, iPod (Shuffle, Nano, Classic, Touch), Mac OS X (Server, iPhone OS) |
Table 2

Figure 8

Figure 9

(We learned to create the above SmartArts in Excel Ch7)
(As mentioned before, you can create similar SmartArts using similar tool sets provided by
MS-Excel, MS-Word, and MS-PowerPoint)