Table of Contents

Introduction Section I

Forward .. ………………………………………………………………………………….….4
Welcome……………………………………………….…………………………………….....5
Mission & Vision Statements …………………………………………………………………6
Goals and Objectives ………………………………………………………………………....7

The Department of Housing and Residence Life Section II

Organizational Flowchart………………………………………………………………….…..9
Residence Life Staff ………………………………………………………………………....10
RAMS Commons Organizational Flowchart ………………………………………..….….12
RAMS Commons Management Team ……………………………………………………..13
Leadership Opportunities ……………………………………………………………..…..…15

Information About Residential Facilities Section III

Residential Facilities …………………………………………………………………..……..17
Office/Reception Desk …………………………………………………………………….…18
What is Expected from Your Housing Application/Lease Contract ..…………………....19
Residence Halls Policies & Procedures ………………………………….………….….…26

More Information for You Section V

Helpful Hints for Your Safety and Security ..….…………………………………………...45
Your Rights, Freedoms, & Responsibilities ………….………….…………………….…..47
More on Roommates & Apartment Mates ……………….……………………..…………48
Student Services & Centers ………………………………….…..…………………………50
Emergency Information (Evacuation Policies & Suggestions)....………………………..52
Frequently Requested Phone Numbers ..……………………………..…………………...55

A FORMAL INTRODUCTION

Forward

We Are More Than Dormitories...We Are A Community

American higher education has an interesting history. Once students and faculty members lived together in, what became known as, dormitories, college students, most of whom were boys the age of today's high school students, were subject to strict codes of conduct and regimented schedules. The academic, social, and moral aims of the college were indistinguishable.

Fortunately, higher education changed, allowing students more freedoms, rights, and responsibilities. During such change on college and university campuses, the term "dormitory" was replaced with the term "residence hall." Dormitories, or dorms, were considered as buildings in which students merely slept. Conversely, residence halls are places that offer more than bunks and pillows; they are environments that augment students’ learning and development. The shift in terminology may seem minor, but at Winston-Salem State University, and particularly for Housing and Residence Life, we take seriously our emphasis on residence halls as environments that foster quality student living, and places that extend classroom learning. Winston-Salem State University’s Housing and Residence Life employs professional staff committed to student learning and development. Thus, for us, residence halls are environments where students’ growth and development occur through formal and informal programs, activities, and through the cultivation of community.

Our residential living facilities provide student leadership opportunities through the Residence Hall Council, the Residential Hall Association, and the Resident Assistants Association. Inasmuch as these activities, organizations, and programs are offered to enhance student life, it is ultimately up to students to take advantage of these opportunities.

The next time someone refers to your living facility as a dorm, tell him or her that at Winston-Salem State University, we have residence halls, places where students' collegiate experiences are enriched.

Welcome to Housing and Residence Life

Congratulations! You have made a good decision to apply for on-campus housing during the 2002-2003 academic school year. The Department of Housing and Residence Life supports the academic mission of Winston-Salem State University by offering opportunities for individual and collective growth to students who live on campus in their pursuit of academic excellence. We believe that students learn and grow in many ways during the college experience.

Residence halls at Winston-Salem State University are more than just a place to sleep and study. It is here that students can make new friends, get to know people from backgrounds different from their own, build relationships, and become part of a caring community. Our residence halls are home to approximately 1676 students who share some of the same dreams and aspirations. Residing on-campus is a unique living experience, which allows students to be close to all performances, lectures and sporting events that occur throughout the year.

The staff realizes that most of your time outside of the classroom will be spent in the residence halls. This is a great opportunity to enhance your growth and development. We strive to provide you with a safe and comfortable living environment conducive to good study conditions and provide quality programs in the residence halls. The success of your campus experience depends on you, and it is our hope and challenge that you will take an active role at Winston-Salem State University and be all you can be.

The Department of Housing and Residence Life looks forward to getting to know you!

Linda Inman Linda Inman, Director

Welcome to RAMS Commons

Dear RAMS Commons Resident,

Let me be the first to welcome you to RAMS Commons. I know we will have a challenging, rewarding and exciting year. The staff will surround you with opportunities to challenge your intellect and to meet people from backgrounds and interests that are different from your own. RAMS Commons’ staff enhances Winston-Salem State University by providing 100% customer service programs and other educational opportunities that contribute to student learning and growth outside the formal classroom. We hope that you will become involved in the life of your community and that you will take advantage of every opportunity to make this community experience an important part of your education at Winston-Salem State University.

Felicia Billingslea
Felicia Billingslea, General Manager
Mission Statement

The Department of Housing and Residence Life supports the academic mission of Winston-Salem State University by offering opportunities for individual and collective growth to students who live on campus. The Department of Housing and Residence Life believes that students learn and grow in many ways during the college experience. The Department exists to facilitate the personal and academic growth of residents by providing:

• Facilities that allow students to live in secure and comfortable surroundings, which are conducive to the pursuit of academic excellence.

• Programs that address cultural, emotional, ethical, intellectual, occupational, physical, social and spiritual needs.

• Programs that integrate residence life with student’s academic experiences and self-awareness.

• Programs that promote personal and collective responsibility that will have a lasting impact on the lives of students.

• Programs that utilize technology in the daily lives of the residents.

Vision Statement

Winston-Salem State University residence halls operate on a “living and learning” concept. Here, students are challenged to improve interpersonal relationship skills. Students are challenged to live peacefully and to interact with others from different cultural, regional and socioeconomic backgrounds. Our students enjoy a healthy range of adult freedom while carrying out their responsibilities at Winston-Salem State University.
We believe that:

• Service to the students at Winston-Salem State University is our highest priority. We serve by preparing our students to be tomorrow’s leaders.

• Winston-Salem State University is committed to excellence, embracing those programs and activities that we can deliver at an exemplary level.

• A community of learners and scholars is built around high expectations. We expect all members to use their unique talents to make WSSU a better place.
Goals and Objectives

We, the members of the Department of Housing and Residence Life, promise to:

1. Provide a high level of support and service to students living in the residence halls. ▪ Post the mission of Student Affairs and Housing and Residence Life in each residence hall lobby area. ▪ Review the effectiveness of the Residence Management by the Hall Directors, Assistant Directors and Resident Assistants. ▪ Publicly acknowledge programs and activities in the residence halls.

2. Continue to create collaborative programs and activities with administrators, faculty, staff and students in the residence halls and interdivisional programs. ▪ Schedule an open house in each residence hall and invite the University family to talk with students. ▪ Maintain open communication through sip-and-chat sessions with administrators, faculty, staff and students in the residence hall.

3. Provide opportunities for learning and leadership development. ▪ Ensure the development of computer labs in the residence halls. ▪ Continue to assess and develop all residence hall programs (on-going). ▪ Support and enhance leadership opportunities for students living in the residence halls.

4. Provide a safe and secure living environment. ▪ Improve the physical environment of residence halls. ▪ Develop a safety and security program for residence halls. ▪ Ensure that emergency protocol is visible in the residence halls.

Winston-Salem State University
Department of Housing and Residence Life

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The Department of Housing and Residence Life is one of several departments within the Division of Student Affairs.

Residence Life Staff

The primary role of the Residence Life Staff member is to support the educational goals of the University. The staff consists of both full and part-time professionals and undergraduate student staff. It is their job to provide crisis intervention, act as an emergency resource, help insure a safe and secure living environment, provide routine hall activities, resolve behavioral problems, provide policy enforcement and assist in the administration of their respective residence facility.

The residence hall system currently employs a Director of Housing and Residence Life, one Assistant Director of Housing and Residence Life, one Housing Coordinator, one Facilities Coordinator, one Administrative Assistant and approximately 32 Resident Assistants.

The Residence Life Staff provides students with a living and learning environment that fosters development of the individual and the community.

Director of Housing and Residence Life
The director is responsible for the administration of the Department of Housing and Residence Life. The director provides ongoing supervision of the Housing and Residence Life Department and works in conjunction with other staff to provide overall direction for the department.

Assistant Director of Housing and Residence Life
The assistant director assists the director in providing ongoing supervision of the Housing and Residence Life Department and works in conjunction with other staff to provide overall coordination of maintenance issues.

Housing Coordinator
Under the direction and supervision of the director of the Department of Housing and Residence Life, the Housing Coordinator is responsible for managing the residence assignments process and overall administration of the hall.

Administrative Assistant
The Administrative Assistant serves as liaison for the director to the housing staff, students and university employees and coordinates the department activities.

Residence Hall Director
The Residence Hall Director serves as a member of the professional staff with specific responsibilities in a designated residence hall. This person reports to the Director of Housing and Residence Life and is responsible for the supervision of the students living in his/her facility. The Residence Hall Director provides ongoing supervision in the residence hall and works in collaboration with other professional staff to design and implement programs and services to students.

Assistant Residence Hall Director
The Assistant Residence Hall Director, together with the Residence Hall Director, serves as a member of the professional staff with specific responsibilities in a designated residence hall. This person reports to the Residence Hall Director and assists with the supervision of the students living in his/her facility.

Resident Assistant
The Resident Assistant (RA) is an upper-class student who has been carefully selected and trained to assist with housing and student issues pertaining to housing. Each RA is assigned to a particular living unit. The RA serves as an administrator, programmer, community builder, liaison, listener and pal. It is important for you to get to know your RA and other RAs in your residence hall. The RA can usually assist with 95% of your concerns.

Work Study Students
The duties and responsibilities of student desk workers in the Residence Halls are to answer telephones and greet all visitors, receive written complaints and notes from students about the needs for furniture repairs, light bulbs, stuck windows, receive complaints about money lost in vending machines or faulty operating machines, receive notices to be posted on bulletin boards, take and record all messages for residence hall directors, see that office telephones are only used for business, and act as assistants to residence hall directors when necessary.

Housekeeping Staff
Each building is assigns a housekeeping crew to ensure that it is properly cleaned. Housekeepers service the common areas only (lounges, study rooms and bathrooms). Students living in the halls are responsible for excessive damages.

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RAMS Commons Management Team

The RAMS Commons Management Team is comprised of three staff representatives from Winston-Salem State University, one student representative (SGA President or a designee by SGA President), two representatives from American Campus Communities and one representative from The University Financing Foundation (TUFF). RAMS Commons was completely constructed with private funding to provide a high quality apartment style residential facility at Winston-Salem State University. There is a 30-year lend-lease agreement between Winston-Salem State University and The University Financing Foundation (TUFF). American Campus Communities is the development firm selected through a rigorous process to construct and manage RAMS Commons during the 30-year lend-lease agreement. The RAMS Commons Management Team serves as the official body to protect the vested interests of Winston-Salem State University and American Campus Communities. The Management Team further serves to review all facility changes and or upgrades management practices, fee changes, policy changes and other issues that may arise that impact normal operations.

General Manager

American Campus Communities (ACC) holds the General Manager (GM) responsible for the entire operation and outcome of a student community. This includes selection, training and supervision of personnel, responsibility for financial management, and maintaining relationships with the associated institution.

Assistant General Manager

American Campus Communities holds the Assistant General Manager (AGM) responsible for assisting the General Manager (GM) with the entire operation and outcome of a student community. The AGM is also responsible for all records and accounts. All payments, refunds, contracts or any other business issues should be referred to him or her.

Administrative Assistant

The Administrative Assistant is responsible for performing work associated with the management of RAMS Commons. The Office Assistant is also responsible for performing work associate with the processing work order requests and requisitions for meeting rooms.

BOOKKEEPER

The Bookkeeper keeps records of financial transactions for establishment by performing the following duties: compiles reports to show statistics such as cash receipts and expenditures, accounts payable and receivable, profit and loss, and other items pertinent to operation of business; verifies, allocates, and posts details of business transactions to subsidiary accounts in journals or computer files from documents such as sales slip, invoices, receipts, check stubs, and computer printouts; summarizes details in separate ledgers or computer files and transfers data to the general ledger; and reconciles and balances accounts.

Leasing Agent

The Leasing Agent will direct the activities involved with leasing the community to 100% occupancy. This includes promotional campaigns, tours, and other inquiries regarding the community.

MAINTENANCE Supervisor

The Maintenance Supervisor and the Maintenance Staff are responsible for the mechanical and physical upkeep of the community.

MAINTENANCE TECHNICIAN

The Maintenance Technician is responsible for the mechanical and physical upkeep of the community.

PORTER
This staff member ensures the cleanliness of the public areas.

RESIDENT ASSISTANT

The Resident Assistant (RA) is a full-time student living in RAMS Commons fulfilling a dual role of floor advisor and peer assistant; he/she is a resource person to help in the living/learning experience. The RA is an upperclassman that is trained in leadership, programming, and peer advising. Each RA is responsible for the well-being of the unit’s residents, and is an excellent resource about many aspects of campus living and the University. Each RA will conduct unit meetings to help keep you abreast of what is happening in each respective unit, the overall facility and around campus. The RA assists in planning unit activities and residential living programs.

Leadership Opportunities

Hall Governments

Residence Hall Council

The Residence Hall Council (RHC) works closely with the professional staff in each residence hall. The RHC consists of student representatives and elected officers that foster a spirit of community living among the residence hall students. They are concerned with matters that have an effect on the quality of life within the residence halls. The RHC sponsors socials, coordinates cultural and educational activities, organizes athletic intramurals, influences hall policies and represents residents’ opinions to the Residence Hall Association. Each residence hall has its own council.

Residence Hall Association ▪ The Residence Hall Association is a student-run organization responsible for generating, organizing and implementing a variety of events and programs for students living in the residence halls. In addition, it serves as a governing organization complete with appointed resident officers. RHA provides an opportunity for Residence Hall students to get actively involved and develop leadership skills. RHA serves to enrich on-campus living, which plays a vital role in the total college experience.

Residential Facilities

• Atkins Hall A conventional residence hall that houses primarily freshmen women. It is a six-story Brick complex with a housing capacity of 250 students.

• Brown Hall A conventional residence hall that houses 256 men of all classifications. It is a five-story brick complex.

• Dillard Hall A conventional residence hall that houses freshmen and upper-class women. It is a three story brick complex with a housing capacity of 126 students.

▪ Moore Hall A conventional residence hall that houses women. It is a four-story brick complex with a housing capacity of 120 students.

▪ Pegram Hall A conventional residence hall that houses upper-class women. It is a four-story brick complex with a housing capacity of 76 students on the 2nd and 3rd floors.

▪ Wilson Hall A co-educational residence hall that houses a diverse population, it is a four-story contemporary brick complex with a housing capacity of 400 students. All rooms are arranged in suites (2 bedrooms with 2 students each) and apartments (4 individual bedrooms).

RAMS Commons

Each residential building features study rooms. The 150-unit community consists of private bedroom accommodations and semi-private bathrooms. There are 56 two-bedroom, one bath, kitchenette units; 20 two-bedroom, one bath, full kitchen units; 56 four bedroom, two bath, kitchenette units; 18 four bedroom, two bath, full kitchen units. Units with full kitchens have a range/oven, full-size refrigerator with icemaker, dishwasher, sink with garbage disposal, microwave oven, bar style eating area with two stools (four stools in the four bedroom units). Kitchenette units have a partial-size refrigerator, sink with garbage disposal and microwave oven. Each unit has central air conditioning, and is fully furnished with a cushioned couch, side chair, coffee table, end table and entertainment center. Each bedroom contains a full-sized bed with headboard (night stand in the four bedroom units), dresser, desk, desk chair and connections for high-speed Internet access, telephone and cable television. The community also includes an off-site parking lot for students.

▪ RAMS Commons Complex consists of 4 buildings; A, B, C and D. Total complex capacity is 448 students.

▪ One of the four buildings is designated as an Honors College.
Office/Reception Desk

Each residence hall has an office near the lobby or front entrance. The office is open seven days a week or according to the posted schedule. Staff in the office provides the administration for the building and assists individual residents with concerns or problems.

RAMS Commons: One of the primary purposes of the Reception Desk is to provide guidance as to the various departments and services of RAMS Commons. It is located in the leasing office and operates from 8:00 a.m. – 5:00 p.m. The staff here assists you in the following ways:

Provides maintenance and housekeeping forms.

Provides equipment and games (a valid Winston-Salem State University ID is required).

Assists with lockouts between the hours of 8:00 a.m. – 5:00 p.m.; after hours report to the RA on duty.

Receives flowers, gifts and other packages. (We will notify you to pick up the item. Please present your Winston-Salem State University ID when you claim a package.) We also will receive and send faxes for residents here. Check with the receptionist for prices.

You may call the Reception Desk at 750-2172 between the hours of 8:00 a.m. – 5:00 p.m., or for night assistance page (421-1683) the RA on duty.

Housing Agreement or Lease Agreement

NOTE: Hall Application or Lease Agreement does not guarantee housing. A $100.00 (traditional halls) or $150.00 (RAMS Commons) Room Reservation/Damage Deposit plus a $50 non-refundable application fee must accompany each housing application before an application can be processed and a room or apartment unit assigned. The Room Reservation/Damage Deposit is a damage fee and a guarantee of contract fulfillment. It is not applied towards room and board payments.

Subletting: The Housing Agreement or Lease Agreement shall not be transferred or assigned to any person other than as named therein.

General Terms and Conditions of Residence Hall Contract/RAMS Commons Lease Agreement

1. Upon assignment of room, suite, or apartment space by the Department of Housing and Residence Life, this Residence Agreement shall become a financially and legally binding contract between Winston-Salem State University and the student (or parent or legal guardian where applicable). This contractual arrangement shall continue through the end of the term specific under the section titled “Agreement Request Form.” Specific occupancy dates for the contracted agreement period begins with the first day residence halls “open” through the last day when residence halls are designated “closed.” Specific “opening” and “closing” dates for each term are determined and published by the Office of Housing and Residence Life. Residence Halls may be designated “closed” during certain holiday or semester break periods. Dates between agreement periods (inter-sessions) are NOT part of any contract period and may be subject to additional fees. Any alterations by the student to the terms contained within the agreement will neither be honored nor deemed valid without specific written approval from the Director of Housing and Residence Life recognizing acceptance of and identifying the proposed alterations. By signing the housing application and reading the contract agreement in this booklet, students are responsible for fulfilling the obligations of the contract. All students must respect and adhere to all policies and procedures pertaining to Winston-Salem State University housing as outlined in these Terms and Conditions, the Guide to Campus Living, and all other applicable housing and residence life and University publications.

2. This document does not guarantee assignment to a particular type of accommodation (room or apartment) nor does it determine final admission to the University.

3. Termination of Contract/Lease Agreement Policy: Residence hall contracts or lease agreements are binding in accordance to the contracted period of time indicated by the student on the Residence Hall Room & Board Application or lease agreement (i.e., Academic Year; Fall Semester; or Spring Semester). Failure to fulfill a contract or lease agreement will result in loss of Room Reservation/Damage Deposit and the resident will still be responsible for payments under the RAMS Commons Lease Agreement. STUDENTS who are removed from campus housing for disciplinary purposes must vacate campus housing within 24 hours after receiving notice.

A. Termination by the Student:

1. STUDENT is no longer a bona fide full-time STUDENT (12 or more hours enrolled) at the University.

2. STUDENT willfully violates any current housing rule as described in the Residential Living Handbook, agreement and/or agreement terms dealing with the general welfare or other regulations of the University; or willfully fails or refuses to admit an officer or agent for reasonable inspection of the room for health, safety, sanitation standards; or fails or refuses to comply with the direct order issued by and within the authority of any officer of the University; or habitually fails to maintain the space assigned in a reasonable state of neatness and order.

3. STUDENT willfully violates any housing rule or procedure as described in the current Student Code of Conduct and/or Guide For Living On Campus, which are addendums to this agreement.

4. STUDENT possesses, sells, or uses drugs within the residence hall or RAMS Commons.

5. STUDENT fails to attend classes.

6. STUDENT tampers with life safety equipment or otherwise endangers the safety and/or security of other residents.

7. STUDENT’s behavior is deemed inappropriate in accordance with University policies and group living standards.

8. STUDENT fails to pay his/her room and board charges as outlined by the University.

9. STUDENT refuses to follow rules for other reasons deemed appropriate by the University.

Note: Students who experience significant changes in circumstances beyond their control which prevent them from fulfilling the terms of the contract and which cannot be resolved within the Office of Housing and Residence Life may petition the Assistant Vice Chancellor for Student Affairs. The request will be reviewed and a decision will be communicated to the student in writing.

B. Termination by the University:

The University reserves the right to terminate this contract or lease agreement and take possession of the resident’s room or apartment unit at any time for violation of the contract or lease agreement, Housing and Residence Life Policies & Procedures, University Code of Ethics and Conduct, for reasons of health or safety, for purpose of renovation, or when the resident exhibits behavior which is incompatible with the maintenance of order and propriety in the residence hall and/or RAMS Commons.

Authorization for Crediting Room & Board Charges: A credit to the student’s account for Room & Board charges will be given, on a prorated basis, only, if the STUDENT follows the prescribed and published residence hall room/apartment unit checkout procedures. The following conditions must be met:

A. The room or apartment must be cleaned of debris and all assigned furnishings in the proper place.

B. When the STUDENT is ready to check out of the assigned room or apartment unit he/she must contact the residence hall staff. The STUDENT and the staff personnel will record any changes on the RCR (Room Condition Report) Form. The STUDENT will be held responsible for any damages and discrepancies noted on the RCR Form. The STUDENT will receive a duplicate copy. The room or apartment key(s) must be returned at this time.

C. All board charges are posted to the student account.

Additional Information for You, the Student

1. Housing charges for a semester or term cover residence from the date designated for the official opening of the residence hall as published by the Office of Housing and Residence Life until the date designated for official closing. Winston-Salem State University reserves the right to assess additional charges during the agreement period, provided the University gives written notification to the student at least thirty (30) days prior to an increase of charges.

Occupancy shall begin when the student signs for keys to his/her assigned accommodation and shall terminate when above noted keys are returned and “signed-in” by the residence hall director or housing coordinator.

Winston-Salem State University’s educational philosophy of total integration of all facilities and the laws of the United States regarding race, creed, color, religion, and natural origin are not considered criteria for the placement of students in residence halls or in room/apartment assignments. Gender is considered criteria in room/apartment assignments. However, housing assignments of male and female students are proportionate in quantity and comparable in quality to compliance with Title IX mandates. Housing and Residence life restricts all on-campus housing to currently registered students. Occupancy of student housing is restricted to currently enrolled students only.

Winston-Salem State University is not liable for loss or damage of personal property, or for failure or interruption of utilities such as heating, air conditioning, water, electricity, etc., or for injury or inconvenience to persons (except to the extent set forth in North Carolina statutes). Residents are encouraged to provide their own personal property loss insurance and health insurance.

Authorized University personnel may enter student rooms without the resident’s permission for maintenance and housekeeping, fire and safety inspections and inspections for damages. General room inspections will be conducted periodically. Students are notified before such general inspections are conducted. When authorized University personnel have reasonable belief that a violation of a University or housing and residence life regulation, local ordinance, state or federal statute is in progress and/or for other emergency purposes, they may enter student rooms, suites or apartments without notice.

6. This contract agreement may be cancelled or room assignments may be changed in the interest of order, discipline, health, safety, security, maximum utilization of facilities, or for the occupant’s failure to pay housing charges.

7. ONLY students enrolled at Winston-Salem State University, with a housing assignment, may occupy rooms or apartments. Room or apartment spaces may not be sublet to other persons. Room transfers are made only with the written approval of the residence hall director or the housing coordinator. Appropriate monetary charges are assessed and/or disciplinary action will be taken against violators of the provisions in this paragraph.

Charges will be assessed for damages to, or unauthorized use of, or alterations to rooms, apartments, furnishings, appliances, equipment, locks or buildings, and for special cleaning necessitated by the improper care of rooms, furnishings, appliances, or equipment. Students are jointly responsible for the proper care and cleanliness of all public or joint use areas within residence halls including walls, doors, locks, equipment, and appliances, and for jointly controlled grounds, walkways, appliances, furniture, and equipment within the residence hall community.

Students are responsible for knowing and adhering to University regulations and procedures as set forth in the WSSU Student Handbook, housing and residence life rules and regulations, all administrative procedures and regulations relating to student conduct and/or housing and the Student Code of Conduct, as well as other University personnel.

The director of housing and residence life shall decide interpretation of policies outlined in this agreement or appropriate authorized University personnel.

Room consolidation: Winston-Salem State University reserves the right to reassign students from single rooms to double occupancy rooms. Students who elect NOT TO consolidate are subject to an additional charge for occupying a single room. The director of housing and residence life sets fee(s) for single room occupancy.

Cancellation, Termination, Withdrawal

1. This contract agreement will terminate upon the resident’s withdrawal from the University and notification, in writing. NOTICE OF WITHDRAWAL must be made in writing to the director of housing and residence life. Notice made to the University Counseling Center, Registrar’s office or other University offices does not constitute official notice of withdrawal from housing accommodations. If a student withdraws from the University during the agreement period and then re-enrolls during the same semester or term (academic year), he/she withdrew, his/her agreement shall remain valid. The agreement remains valid for the contracted period as long as there is no break in enrollment at Winston-Salem State University

2. Student is required to vacate his/her assigned space within two (2) days after written notification is submitted to the Office of Housing and Residence Life. Failure to provide written notification of withdrawal from the University and the return of all keys will result in the student’s responsibility to pay housing charges, despite his/her having vacated the residence hall.

3. Students withdrawing from the University during the agreement period, but failing to notify the Office of Housing and Residence Life, may be subject to disciplinary action and/or denial of future housing.

Unless cancelled before established deadlines (listed below), this agreement cannot be terminated without approval of the director of housing and residence life. Termination of occupancy without approval obligates the student to pay charges as long as he/she is enrolled at Winston-Salem State University during the agreement period.

RAMS Commons: A resident’s Room Reservation/Damage Deposit will be refunded UPON REQUEST if:

A. Written notification of room cancellation is postmarked thirty (30) days prior to the start of any semester.

B. Student ends his/her enrollment through graduation. A check will be sent from the American Campus Community Corporate Office within thirty (30) days, if there has been no damage assessed against the student.

2. Forfeiture of Room Reservation/Damage Deposit:

A. Each NEW STUDENT who has not checked into the assigned residence hall space or apartment unit by 6:00 P.M. of the official check-in date (See Academic Calendar) or has not called Housing and Residence Life or RAMS Commons to guarantee a late arrival will be declared a no-show and the space will be released for assignment to another. STUDENTS declared no-shows forfeit their $100.00 Room Reservation/Damage Deposit or $150.00 for RAMS Commons.

B. If a contracted STUDENT fails to occupy his/her assigned space or apartment unit before 6:00 p.m. on the first day of classes without notifying Housing and Residence Life or RAMS Commons of a late arrival, the assignment and Room Reservation/Damage Deposit is subject to forfeiture.

C. Any STUDENT vacating campus housing during the period of this agreement, without formally withdrawing from school, will forfeit their Room Reservation/Damage Deposit.

D. Forfeiture of Room Reservation/Damage Deposit will result if any of the conditions listed in number 5-A occur.

3. Consolidation of Residence Hall or Apartment Unit Spaces:

Traditional Residence Halls: STUDENTS in double occupancy rooms who have not contracted for single occupancy and do not have a roommate must pay either a single room rate, obtain a roommate, or change rooms. Students who had assigned roommates and the roommate did not occupy their assigned space or withdrew from campus housing within a month of the end registration for a term must also adhere to the Room Consolidation requirements. Any room changes must be approved in writing by Housing and Residence Life and be completed within five days after notification by Housing and Residence Life and/or the Residence Director, the student will automatically be charged and legally obligated to pay for his or her room on a prorated basis at a single room rate. The student may only contract for a double occupancy room as a single for the remainder of the current semester and is not guaranteed a single room for the next semester. The consolidation and private room assignment processes start immediately after registration officially ends.

RAMS Commons: Students residing in a 4-bedroom 2-bathroom apartment or 2-bedroom 1-bathroom apartment that is not fully occupied will have to consolidate to another 4-bedroom 2-bathroom or 2-bedroom 1-bathroom apartment that can be fully occupied. Students who had assigned apartment mate(s) and the apartment mate(s) did not occupy their assigned space(s) or withdrew from campus housing within a month of the end registration for a term must also adhere to the Room Consolidation requirements. All apartment changes must be approved in writing by the RAMS Commons staff and be completed within five days after notification to consolidate.

RAMS Commons specifically reserves the right to relocate resident to another apartment managed by or on behalf of the University (“University On-Campus Housing”). RAMS Commons shall assist the resident in moving resident’s personal property in the event of such relocation. In the event that the room at RAMS Commons assigned to Resident of RAMS Commons is not ready for occupancy at the commencement of the Lease Term, as determined solely by RAMS Commons, then RAMS Commons reserves the right to assign Resident to a room in University On-Campus Housing.

1. Inspections and Room Entry:

Authorized Winston-Salem State University personnel reserves the right to enter the STUDENTS room or apartment unit in the following instances: (a) when there is sufficient reason to believe that an occupant of the room or apartment maybe physically harmed or endangered; (b) when property is being destroyed; (c) when University’s policy is being violated; and (d) when making periodic health, safety, and maintenance inspections. If there is some specific reason to suspect that a grave criminal offense has taken place, or that evidence of that offense maybe secured in that room or apartment, the warrant requirement shall be followed. Each student is responsible for the care of furnishings in the room or unit. Room inspections will be made weekly (traditional halls) and monthly (RAMS Commons) to determine the condition of the room or apartment. Rooms and apartments will be inspected by authorized personnel to encourage regular attention to housekeeping duties and to detect maintenance needs.

The following inspection procedures are observed in all residential facilities:

A. The Residence Life Staff Member will knock before entering a student’s room or apartment and give the student the opportunity to answer the door.

B. Upon entering the room the Staff Member will state the specific reasons for entering .

C. The Residence Life Staff will record routine room/apartment checks and file results for future reference. In cases where evidence of illegal activities/items is observed during the inspection (i.e. drugs, drug paraphernalia, weapons, alcohol, etc.), the Residence Life Staff Member or RA will be obligated to immediately request the assistance of Campus Public Safety.

The Residence Life Staff Member or RA will leave a room inspection notification receipt in the room or apartment unit upon completion of the inspection. Should a resident believe that a staff member has misused or abused their authority to inspect his or her room, the resident should file a written complaint to the Director of Housing and Residence Life.

Cancellations of Agreement:

Cancellation of the contract agreement by the student can only occur prior to occupancy for the contract period and prior to the deadline dates specified below for the contract period and prior to the deadline dates specified below for each term. Refunds or charges paid are based on a prorated schedule. Refund is based on cancellation circumstances and prorated deadlines. Cancellation of the contract agreement after occupancy or after specified deadlines may be granted at the discretion of the Director of Housing and Residence Life for reasons listed:

A. Failure to be admitted or enrolled by the University for academic term(s) specified in the agreement.

B. Graduation from Winston-Salem State University and/or non-enrollment for the remaining term(s) of the agreement.

C. Withdrawal from the current academic term in which the student is an occupant of the residence hall (re-enrollment during term continues contract obligation).

D. Incapacitating illness of such duration or severity that completion of the term is impossible (must be verified by Student Health Services).

E. Disciplinary action resulting in the student’s removal from housing and/or the University (financial obligation may continue depending on outcome of disciplinary action).

F. Student’s involuntary call to active military duty (documentation required).

G. For exceptional circumstances not listed above, a written petition must be submitted to the Director of Housing and Residence Life for approval.

Failure to Claim Assignment: If, after making full payment for housing, a student under contractual obligation receiving a room assignment and then failing to claim that room assignment by the first day of class for that term, forfeits the room assignment. Pre-paid assigned rooms not claimed by the end of the ADD/DROP period, or as noted, may be cancelled by housing and residence life or another assignment may be offered as space becomes available. Full housing charges for the semester will be assessed against the student’s account.

Room Key: A room key(s) shall be issued to each resident. The key(s) shall remain University's or RAMS Commons property loaned or licensed to the student only so long as the student may rightfully occupy the residence hall room or apartment unit to which said key provides access. The resident shall not deliver, surrender, or otherwise relinquish possession of the room key(s) to any unauthorized individual or permit the key(s) to be duplicated or modified. Unauthorized possession, duplication, or modification of said key(s) may be grounds for formal prosecution. The student shall deliver possession of said key(s) to an authorized University official immediately upon termination of the student's right to occupy the room or apartment unit to which said key(s) provides access or otherwise immediately upon demand of such official. Violation of any provision in this paragraph maybe grounds for declaring the student in breach of the contract/lease agreement. Loss of the room key(s) will result in a core change for which the student will be required to pay $20.00 (traditional halls) or $100.00 (RAMS Commons) upon picking up the replaced key(s).

University Liability: Although security precautions are taken, the University assumes no responsibility, liability or legal obligation to pay for injury (including death) or the loss or damage of personal property which occurs in its buildings or on its grounds prior to, during, or subsequent to the period of this contract or lease agreement. This includes damage, loss, fire, water damage, theft, flooding, etc. Students or their parents are strongly encouraged to carry appropriate insurance to cover such loses. Renters’ insurance options are available in the Center for Residential Services & Programs.

SPECIAL NOTE: The listed General Terms and Conditions of the Residence Hall Contract/Lease Agreement provide a general overview of the Residence Hall Contract and RAMS Commons Lease Agreement. For complete details of both documents please refer to your Residence Hall Contract or RAMS Commons Lease Agreement.

Private Rooms (Double as a Single)

Traditional Residence Halls ONLY: You may request to occupy a double occupancy room as a single (private) if space is available after all residence hall students have checked in and registration has officially ended (drop and add periods included). This type of room assignment is offered on a space available basis only and requests are granted on a first-come, first-serve basis. Students may only contract for a double occupancy room as a single for the remainder of the current semester and are not guaranteed a single room for the next semester. Rates for single rooms are available in the Office of Housing and Residence Life. Contact your RD if you are interested in a single room.

Withdrawals

Students who withdraw, get suspended, or dismissed from the University are required to remove their belongings from the residence hall or apartment unit and check out of their room or apartment within 24 hours of the time the suspension, withdrawal or dismissal goes into effect. Students who receive a summary suspension must remove their belongings from the residence hall or apartment unit and check out of their room immediately. All students withdrawing from the University MUST return their identification cards or be accessed the applicable fee for a lost card.

Residence Halls Policies and Procedures

Quiet Hours And Courtesy Hours

The creation of an environment conducive to study in the residential facilities requires that each resident show consideration of others by keeping his or her noise level down. Especially between the hours of 11:00 p.m. through 8:00 a.m., Sunday through Thursday, and Midnight through 8:00 a.m., Friday and Saturday, residents are expected to maintain a noise level, which cannot be heard outside of their room or apartment. At all other times, Courtesy Hours are in effect and the noise level should not disturb fellow residents. In addition, if you are ever asked to turn down your music by a resident or staff member, you should do so immediately. At no time will excessive noise be tolerated within the residential facilities.
Quiet Hours: Sunday – Thursday 11 p.m. to 8 a.m. Friday – Saturday Midnight to 8 a.m. Final Exam Periods 24 Hours

Courtesy Hours: In effect 24 hours a day, 7 days a week

Co-Ed Visitation

Regulations governing visitation in the residence halls will be administered by the Office of Housing and Residence Life. The following specific regulations govern co-ed visitation.

Winston-Salem State University Policy

The visitation policy is designed to provide opportunities for personal, social, educational, cultural and intellectual growth as a part of student development. The policy attempts to provide a social climate, which is acceptable to students, faculty, staff, administrators and other University personnel.

A. Procedures

1. Co-ed visitation will begin in each residence hall on the first Thursday following the close of registration in each semester and summer school, or shortly thereafter.

2. The co-ed visitation policy may be reconsidered at a meeting of the residents of a residence hall if a petition is signed by one-tenth of the assigned residents. The policy may then be changed by a two-thirds vote provided that a majority of the residents are present and voting at the meeting.

B. Guidelines

1. Co-ed visitation shall be operated on an honor basis in each participating hall.

2. All residents must attend the mandatory co-ed visitation policy discussion meeting to be held at the beginning of each academic year before participating in the program.

3. Co-ed visitation is scheduled and shall be in effect only as follows: Tuesday – Saturday 7:00 p.m. – 11:30 p.m.

Revised: Monday, September 24, 2001 Sunday – Thursday 5:30 p.m. – 12 midnight Friday and Saturday 5:30 p.m. – 12 Midnight (Off campus guests)

5:30 p.m.–1:00 a.m. (WSSU students only) Each resident will be limited to two guests. Exceptions may be considered in special cases by the Residence Hall Director.

4. The University reserves the right to cancel, at any time, the policy of co-ed visitation when flagrant and repeated violations occur.

5. Male and female residents of Wilson Hall may continue to visit in the common areas of the building (i.e., study rooms, conference rooms, lounges and the lobby) after co-ed visitation hours. Loitering in the corridors, stairwells, laundry facility, study rooms, lounge and the lobby is strictly prohibited.

6. Each participating resident shall sign guests in and out of the residence hall. A current (valid) picture identification is required. The registration shall reflect the name of the guest(s), name of the host or hostess and room being visited.

7. Each guest shall enter and leave by the front door of the residence hall being visited.

8. When in the residence halls, all guests must be accompanied by the host or hostess. For the safety of our residents, this policy will be enforced for same sex visitors.

9. At least one restroom in each residence hall is to be designated for guests.

10. The host or hostess is responsible for the actions of the guest(s) except in situations determined to be beyond their control.

12. The presence of the guest(s) should not result in the unreasonable inconvenience or annoyance to roommates or other residents.

13. All persons shall be properly dressed during visitation hours--shirt and shoes are required).

14. Room doors may be closed but not locked!

15. Any infraction of the rules and regulations may result in revocation of housing privileges, may warrant reassignment or may result in judicial action.

16. Students who do not reside in a specific building are considered visitors and must sign in and out at the main desk of the residence hall.

17. Non-Winston-Salem State University persons must fill out a co-ed visitation card that will be kept on file in each residence hall for security purposes. It is up to the resident to insure that this card is properly filled out by his or her guest(s). Co-ed visitation cards may be obtained at the main desk of each hall.

18. Sexual intercourse, illegal drugs, consumption of beer, wine and whiskey, and other prohibited acts are not permitted in this setting.

19. Minors (under the age of 18) must complete a visitor’s card. This card must be on file at least seven (7) days prior to the initial visit. The University must have on file the signature of a parent of guardian in order for the minor to visit the facility. Exceptions may be made at the discretion of the Residence Hall Director.

C. Penalty Assessments

All violators of the above policies will be referred to the Department of Housing and Residence Life.

Visitors of the Same Sex (Traditional Residence Halls ONLY)

Overnight visitors are discouraged during weekday nights and prohibited during the last week of each semester when final examinations are being given. The maximum length of any visit is two consecutive nights; with extensions granted only by the RD. Guests must check-in with the RD upon arrival and checkout with the RD at departure.

SPECIAL NOTE: All visitors are governed by the University and the Housing and Residence Life Policies & Procedures while visiting. Residents are responsible for their guest. If a non-resident does not comply with the request to leave, the Department of Public Safety will be called to remove the individual. Non-registered individuals found in the residence halls or RAMS Commons will be subject to charges of trespassing. Residents who do not adhere to visitation policies will be subject to disciplinary actions (See Student Rights, Responsibilities and Ethics).

During the mid-term and final examination periods, visitation will be restricted to the lobby

areas only.

Violations of Policy

1. Students who violate the in-room visitation policy will be subject to disciplinary action. A guest who stays beyond the visitation hours will be fined $100 for the first offense and the second offense will result in a $200 fine and loss of visitation privileges for the remainder of the semester. Residents failing to escort or properly checkout their guests will be fined $100 for the first violation and the second violation will result in a $200 fine and loss of visitation privileges. In cases where a guest is wandering through the hall, the individual will lose his or her visitation privileges immediately and the resident who signed the individual into the residence hall will be fined $200 and will lose visitation privileges immediately.

2. In cases where the guest is not a Winston-Salem State University student, a violation of any provision of the policy will result in a “one strike you are out” rule. That is, once any provision of the policy and/or University rule or regulation is violated, the individual is banned from future visitation in “any and all” residence halls including RAMS Commons. Should the individual be found in a residence hall or RAMS Commons, he or she could be charged with criminal trespassing. The resident who receives such an individual is subject to the above-mentioned sanctions. Students alleged to have violated the in-room visitation program will be adjudicated through the Residence Hall Director

3. Finally, if the Director of Housing and Residence Life determines at any point during the semester that the program is making poor progress in achieving its goal, or that the presence of individuals of the opposite sex works against the well being and/or safety of resident students, the in-room visitation program will cease immediately.

Policy for Wilson Hall and RAMS Commons: It is understood that a resident may have visitors or guests from time to time, but the resident expressly understands that occupancy of the premises is limited to residents only and that guests must adhere to the rules and regulations and respect the rights of roommates. Members of the opposite sex may visit only during coed visitation hours. Coed visitation hours are: Sunday – Thursday 5:30-12m. and Friday -Saturday 5:30-12midnight for WSSU non-resident students, 5:30- 1:00am for WSSU students only. Any person, of the same sex, occupying or otherwise staying in a resident's room or suite as a guest for more than two (2) consecutive days shall be deemed a guest only if the prior written consent to such occupancy or stay is secured from the General Manager of RAMS Commons or the Residence Hall Director, except that, under no circumstances, may such person's stay in the room exceed four (4) days. In recognition that the premises are primarily for resident's occupancy relative to resident's enrollment at University for educational purposes, resident may not request permission for a guest to stay in resident's room beyond two (2) consecutive days any more than four (4) times during the Lease Term. Resident's failure to observe the above requirements shall constitute a default by the resident and entitle RAMS Commons to exercise its rights and remedies hereunder.

Telephone Services

Every room and apartment is equipped with a phone connection. Local calls are provided as a part of your residence contract.

The University has converted from a local phone company (Bell South) based system to a PBX based onsite system. The State’s ITS organization operates this system for the University. With the addition of the student lines both the Administration and students will be on the same system.

University telephone number ranges are: Administration 750-2000 to 750-3499 Students 734-4000 to 734-6999

Your assigned telephone number will be provided by your Resident Assistant. All phone numbers on campus may be reached by dialing just the last four digits from any other phone on campus whether it begins with 750 or 734.

Local calls (off campus) are made by dialing 9 and the number. Long distance calls will continue to be placed as in the past: students may have a WSSU calling card (provided by BTI-Business Telecom, Inc.), and all other long distance calling card calls (such as AT&T, MCI, etc.) should be made following the instructions provided with the individual card. Students are not permitted to charge calls to their residence hall room phone number.

Annoyance/Obscene Calls

If you receive annoying or obscene calls, please notify residence hall staff or RAMS Commons staff and Campus Police. If you decide to take action against the caller and complete a police report, the WSSU Campus Police will take action.

Unsolicited Calls

WSSU does not permit companies to use our buildings for telemarketing purposes.

Mail Services

Do not get caught waiting for a letter, an important bank statement, or your favorite magazine. If your mail is not properly addressed, it may spend days wandering around campus trying to find you. Your current mailing address will remain the same throughout the time you are registered at WSSU.

Mail is received and sorted each day, Monday through Friday, at the mail center located on the ground floor of the Thompson Student Services Center.

Your mailing address : Name Campus Box number Winston-Salem State University Winston Salem, North Carolina 27110

Vehicle Registration and Parking Regulations

In order to maintain an orderly traffic flow and to assure fair and equal access to parking on Winston-Salem State University campus, all vehicles (including motorcycles) must be registered with the Campus Police office. Parking on the Winston-Salem States University campus is “first come-first serve” as long as the vehicle occupies an authorized parking space. (Applicable fees and permits can be obtained from the Police Campus office). For additional information on vehicle registration and parking regulations, please contact Campus Police at 750-2900.

Parking fines will be doubled in fire lanes or in designated staff spaces. Such action will result in the vehicle being ticketed or towed at vehicle owner's expense. The University is not responsible for damage, which may occur during towing. Vehicle reconditioning, repair, maintenance (including changing of oil or changing tires) is not permitted within any parking lots at Winston-Salem State University. Washing cars is not permitted unless designated at a specific time and area and approved by the Center for Residential Services & Programs or RAMS Commons. Vehicles without decals and vehicles deemed inoperable or in disrepair by Campus Police may be removed at owner's cost.

NOTE: Residents in Wilson Hall and RAMS Commons must obtain a gate card parking decal to gain access to the parking spaces. Students not having the required parking decals will be fined and/or towed at the owners’ expense.

Lockout Policy

Traditional Residence Halls: In the event that a student becomes locked out of his/her room, he/she must report to a Residence Hall Staff member. There will be a fine of $5.00 for students who require assistance getting into their rooms when the second lockout occurs. The Residence Hall Staff member and RA will keep record of such occurrences. If a third lockout occurs, the Residence Hall Director will issue a charge to the student for lock core change and new keys.

RAMS Commons: Please remember that the doors at RAMS Commons can lock when you leave your apartment. If you find that you have become locked out, come to the Reception Desk or see the RA on duty. The first lockout is free; the second lockout is 15.00 which is due at that time the door is opened; according to American Campus University policy, after the third lockout all locks must be changed and the person charged $100.00 which is due at that time the door is opened and the locks changed. No exceptions will be granted. The staff has the discretion to handle situations as they arise on a one on one basis.

Lost or Stolen Keys

In the interest of our residents' personal safety, it is the policy of the Department of Housing and Residence Life to re-key student rooms at the student's expense if the room key is determined lost or stolen. If a resident loses his or her room keys, he or she should report them lost to the Hall Director. A temporary key will be issued for a limited period of time to allow the resident to find the key before a charge for re-keying is initiated. Residents are responsible for the cost of re-keying their rooms or replacing their building key even if their keys have been stolen. The loss of room and/or entrance door keys must be reported promptly to the Residence Hall Staff of the office of Housing and Residence Life. The Residence Hall Director will issue a charge to the student for lock core change and new keys.

Hall Security Keys

Exterior doors of each residence hall are secured 24-hours a day. Residents are issued a hall key at check-in so they may have access to their respective halls.

Cooking/Food Preparation

A microwave is available in the designated kitchen areas or rooms in each building. Electrical or gas cooking appliances such as microwaves, grills, popcorn poppers, hot plates, toasters, electric frying pans are not permitted in rooms. The University will confiscate any hazardous appliances and violators will be assessed a fine.

RAMS Commons: Fire safety and sanitation requirements prohibit cooking in any area within RAMS Commons except kitchenettes or kitchens, which are specifically designed for such use. Never leave a kitchen unattended while cooking. Microwaves or other cooking devices are not allowed in apartment unit bedrooms. Also, outdoor or indoor grills are not allowed within the facility.

All foods must be kept in tightly closed metal or plastic containers or refrigerator because of sanitation concerns.

Electrical Appliances/Equipment

The residential facilities have limits on the capabilities of their electrical systems. Overloading these systems presents fire and safety hazards. Furthermore, electrical heating elements are dangerous when used in residence hall rooms or apartment units. The following guidelines govern the use of electrical appliances, outlets and extension cords in residence hall rooms or apartment units:

1. Any electrical appliance with an exposed heating element is prohibited.

2. Extension cords may be used under the following conditions:

a) Only one extension cord is permitted to connect an appliance with an electrical outlet (cords may not be used in series).

b) Only grounded extension cords may be used with appliances.

c) Multiple-outlet extension cords with built-in breakers are required when the number of outlets needed is greater than the number of outlets in the student’s room.

3. Privately owned air-conditioners are not permitted.

4. Resident owned refrigerators are allowed in residence hall rooms provided that they do not exceed 3.6 cubic feet in size.

5. Other appliances such as radios, lamps, computers, TVs, electric razors, hair dryers, hair curlers, fans and clocks are permitted.

6. All electrical equipment and cords must be kept in safe operating condition.

7. Irons may be used only with ironing boards.

Room Damages

During the first week of occupancy, a room inventory and inspection will be taken by the residence hall staff member and the student. The residence hall staff will check the rooms when you check out of the building. All damages which occur other than normal wear and tear, will be noted on the room inventory, and charges will be shared equally among the occupants of the room, if the responsible person cannot be determined.

Nails, tacks, and tape of any kind can be particularly damaging to finished surfaces. Charges for such damages will be made accordingly. Residents may not alter the electrical systems or equipment in their rooms. Furnishings may not be removed from students room or apartment without the authorization of the residence hall staff. Residents are responsible for replacement cost of missing room furniture. Storing or placing room furniture in the hallway is prohibited. Public area furnishings moved to student rooms will be confiscated.

Responsibility for the Assigned Room/Apartment

The student is responsible for the condition of the assigned room or apartment unit and shall reimburse the University or RAMS Commons for all damage to the room or apartment, and damage to, or loss of, fixtures, furnishings, or properties furnished under the contract/lease agreement. No alterations are to be made to the furnishings provided by the University or RAMS Commons. Additional furnishings brought into the room must be freestanding and clear of all existing furniture, fixtures or walls contained in the room or apartment unit. Each resident will be required to complete a Room Condition Report (RCR) upon occupancy. When occupancy is terminated, an occupant must obtain room or apartment unit clearance. This will be accomplished by a staff member who will inspect the room and relieve the occupant of responsibility for the room (including key) or assess charges for damages or missing property. Those students vacating rooms or apartment units without following this procedure will be fined accordingly, plus the cost of any repairs resulting from damages inflicted during occupancy.

Room or Apartment Change Procedure

▪ No physical room change can be made until you contact your Residence Hall Director or Assistant General Manager and get approval to make the room change. All parties involved must mutually agree to make the room changes. ▪ Each person involved in a room change must complete the room change form. ▪ All persons involved must submit the room change form together to the Residence Hall Director. ▪ All room changes must be completed within 1 week of the approval by the Residence Hall Director ▪ New room condition report forms must be completed before you complete the process. ▪ You must return the key for your present room and sign the room condition form for the room you are exiting. ▪ If you have any questions, please ask your Residence Hall Director or designated staff before the room change period begins.
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NOTE: Any room/apartment changes done illegally automatically result in disciplinary action, which will include a fine of $75.00. Please follow all the procedures.

Responsibility for Communal Property

Communal property includes hallways, baths, stairwells, lounges, study rooms, meeting rooms, utility rooms and kitchens. Residents are expected to take every precaution to ensure that communal property is not abused or defaced. In halls/apartments or sections wherein the University has determined that the majority of the residents are tolerating undue abuse of University property and the responsible individual(s) cannot be identified, all residents will be held responsible for paying a prorated share of the cost of labor and/or supplies for such abuses. When organizations are given the opportunity of having exclusive use of an area, those organizations will be held responsible for reimbursing the University for such abuses should they occur.

Decorations/Attachments

While there is a chance for students to express individuality in decorating their rooms or apartments, all decorations must be removable without causing damage to surfaces. Also, it is essential that residents observe good taste and common sense in decorating their rooms or apartments. No articles are to be displayed in the windows since the public views the facility from the outside.

Vandalism ▪ Vandalism will not be tolerated at the University. Residents will be held responsible for any damages to their rooms or apartments. Common area damages (hallways, lounges, bathrooms, etc.) will be the responsibility of those residing on that residence hall floor or in the apartment unless individuals responsible for the damage are identified.

▪ Damage caused through carelessness will result in billing to cover the cost of damages. This can take the form of fines and/or disciplinary action up to the loss of housing. Please remember that drunkenness will not be considered an excuse for vandalism or any other policy violation. This policy can be applied to either groups or individuals.

▪ Those identified as responsible for careless and malicious acts of vandalism or violation of University regulations may be:

o Billed for damages. o Faced with University judicial action. o Released from University housing.

Individuals wishing to appeal damage charges should contact the Director of Housing and Residence Life in writing with their concerns.

Residence Hall Break Periods

The University reserves the right to close the residence halls during holiday periods. Provisions will be made to accommodate students who are required to remain on campus because of duty or service to the University. Students who are required to remain on campus must notify the residence hall director or supervisor and the housing office immediately. No other students will be allowed to remain on campus during residence hall closings. Hall closing times are posted in advance, and each student is responsible for complying. Those who fail to comply are charged a fee and disciplinary action may also be taken.

Housing and Residence Calendar

September 2, 2002………………………………………………....Labor Day (Residence Halls Open)
October 5, 2002……………………………………………………………...………Homecoming Game
October 10-11, 2002……………………………………………….Fall Break (Residence Halls Open)
November 27, 2002……………………………………………………………...…..Thanksgiving Break (Residence Halls close at 6 pm or after the last class) Dinner will be the last meal served
December 1, 2002 Residence Halls open after Thanksgiving Break at 12 noon Lunch will be the first meal served
December 13, 2002……………………………..Fall semester ends, Residence Halls Close at 6 pm Dinner will be the last meal served
January 8, 2003……………………………………………….....New Students Check-In 9 am – 2 pm Lunch will be the first meal served
January 9, 2003…………….….Continuing Students Return at 9 am (RAMS Commons) & 12 noon
January 20, 2003………….………………....Martin Luther King, Jr. Holiday, Residence Halls Open
March 7, 2003…………………………………………………Residence Halls Close for Spring Break (Residence Halls close at 6 pm or after the last class) Dinner will be the last meal served
March 10-15, 2003……….………...…………………………………………………Spring Break Week
March 16, 2003……………………………………………………….Residence Halls open at 12 noon Lunch will be the first meal served May 10, 2003…………….…………………….……Commencement, Residence Halls Close at 6 pm

Students need to make appointments with Residence Hall staff to check out of the Residence Halls.

Opening and closing dates for traditional residence halls and RAMS Commons, including break periods, are posted on the WSSU Housing and Residence Life web page at www.wssu.edu/housing
Trash Removal

Students are responsible for removing trash from their residence hall rooms or apartment units and placing it in a dumpster outside of the residence hall. You will be charged a fine for not properly removing and disposing of trash from your room or from the Residence Hall. These charges will range from $25.00 to $100.00 per incident.

Housekeeping

Residents are responsible for their own room or apartment area. All common areas are cleaned on a regular basis by the Housekeeping Staff.

Pest Control

Each residence hall will be treated on a regular basis by a professional exterminator. Students experiencing pest problems should contact the Residence Hall Director immediately. It is important to note that cleanliness will go a long way towards keeping your room pest-free.

Windows and Screens

Students are not allowed to hold conversations or conduct any transactions from their room windows or from any window within a residence hall or RAMS Commons. Displays in windows, which are deemed inappropriate by the staff, must be removed by the resident. The throwing of objects from any window in the residence halls or RAMS Commons is not allowed.

Students who violate these policies will be subject to fines and/or disciplinary action.

Stairwells/Balconies

The dropping of objects and trash down stairwells or balconies is not allowed. Persons involved in such actions will be subject to eviction from the residential facility.

Special Usage of Common Areas

Common areas in the residence halls and RAMS Commons are designated for the use of the residents. Residents may reserve areas (if approved) in their residence hall or RAMS Commons through their Residence Director or RAMS Commons General Manager. No outside groups are allowed to reserve a residence hall or RAMS Commons common area without approval from the Department of Housing and Residence Life or the RAMS Commons General Manager.

Throwing Objects Out of Windows

Because of danger to lives and property, dropping, throwing or in any manner allowing objects (liquids or solids) to be ejected from or thrown into or out of residence windows and or balconies is prohibited. Residents of a room or apartment are responsible for any ejected objects. Violators are subject to disciplinary action.

Traffic Signs

Traffic and/or road signs are not permitted in residence facilities and will be confiscated. In addition, individuals found to be in possession of such signs will be subject to disciplinary action.

Laundry Facilities

Coin and/or RAM card operated washing machines and dryers are located in the residence halls and RAMS Commons for use by resident students. Students are to assist with maintaining the cleanliness of the laundry rooms and the machines. Students abusing laundry machines or facilities are subject to disciplinary action. You are responsible for your own clothes in the laundry room. We recommend that you check each washer and dryer before using and stay with your laundry until it is finished. If you have a problem with the machines, please follow the posted instructions.

Vending Machines

Each residence hall and RAMS Commons are equipped with several beverage and snack vending machines. To request a refund for money lost in a vending machine, please report to the Residence Hall Director or RAMS Commons staff. Be prepared to give your name, specific vending machines that took your money, and how much you lost. Please report all vending machines that are out of order to the residence hall staff. Proper care and utilization of these machines is expected.

Advertising

Traditional Residence Halls: Each residence hall has bulletin boards in public and other appropriate areas. Posters and flyers are not to be posted on walls, windows, or doors. Violators will be fined or lose privileges to use residence facilities. Groups posting announcements must have permission from the Office of Student Affairs and the Residence Hall staff.

RAMS Commons: The bulletin boards in the common area are for use by the staff of RAMS Commons. If you would like to post items in the Reception Desk area or on the bulletin boards, you must get prior approval from the Reception Desk.

Computer Labs

Each residence hall is equipped with a computer lab. The labs are for residents’ use only. The labs are open according to posted hours. Please note the following while utilizing a computer lab within a residential facility:

• No food or drinks are allowed in the computer labs.
• The computers are for educational purposes only. Using the computers to view pornographic sites is strictly prohibited and displaying pornographic screen savers is prohibited.
• To protect the computer hard drives, saving files to the hard drive is prohibited; downloading software from the web to the hard drive is prohibited; and installing software via CDROM or 3.5 floppy to the hard drive is prohibited.
• Deleting programs already installed on the system is prohibited.
• Repairing and/or tampering with the computers are prohibited.

Resident Harassment Policy

Individuals are afforded the right to privacy and a peaceful existence. Harassment of or assault on another individual will not be tolerated. Assaults or threats of assaults on other persons whether sexual, physical, written, or oral will not be tolerated. Abusive language or harassment toward any University staff member or student will not be tolerated. Violators will be subject to disciplinary action in accordance with the Student Rights, Responsibilities and Ethics.

Disruptive / Disorderly Conduct

Disruptive/disorderly conduct includes any action that disrupts the peace. When students enter the University community, they take upon themselves certain responsibilities and obligations, including satisfactory academic performance and social behavior consistent with the lawful purpose of the University. Student conduct therefore is not considered in isolation within the University community, but as an integral part of the educational process.

Disruptive/disorderly conduct includes, but is not limited to assault, misconduct, threats to personal safety, fighting, throwing any object in the University dining facility or from the window of a University residential facility, making excessive noise, and any other type of disruption or conduct that interferes with the rights and opportunities of those who attend the University for the purposes for which the University exists. Additionally, speech or behavior that materially and substantially disrupts the University living environment will not be tolerated. Disciplinary action resulting from disruptive speech or behavior may include, but is not limited to temporary or permanent removal from University housing.

Appropriate Dress

It is strongly suggested that appropriate attire/dress is worn at all times while residing in a residence hall and when out around the campus. It is required that all residents dress appropriately (i.e. shower robes, shower shoes, etc) when utilizing the bathrooms, computer labs, laundry rooms, etc. within any residence hall. Shirts and shoes are to be worn at all times.

As a caution, logos on hats and clothing, which promote drugs, violence, sex, etc., can promote unwarranted harassment.

Hazing

Hazing as defined by North Carolina law and the Student Rights, Responsibilities and Ethics is strictly prohibited.
Fighting

Fighting and the threat of physical abuse is not allowed or tolerated in the residence halls or RAMS Commons. (See Student Rights, Responsibilities and Ethics).
Soliciting

For your protection, residents are prohibited from soliciting in the residence halls or RAMS Commons without permission from the University. The Residence Director or General Manager should be notified if a solicitor is seen in the building. Permission for any soliciting must be obtained through the Vice Chancellor for Student Affairs.
Loitering

Loitering in and/or around the residence halls or RAMS Commons is not permitted.

Illegal Entry

Failure to enter a residence hall or RAMS Commons apartment unit at the front entrance is prohibited. Violators and accessories to the act could be charged with criminal trespassing. Residents who do not escort their guest(s) or who prop open doors or windows are subject to a cancellation of their housing contract or lease agreement. Non-residents who are not escorted by a resident are subject to the charge of criminal trespassing.

Gambling

Gambling is prohibited within any residential facilities or on University grounds.

Conducting Business from a Resident's Room or Apartment

Residents are not permitted to carry on any organized business for remunerative purposes from their rooms/apartment unit or inscribe or affix any sign, object, advertisement or notice on any part of the inside or outside of the building premises. Residents are prohibited from using their room/apartment unit or telephones for business purposes.

Babysitting

Residence halls and RAMS Commons are not designed or equipped to meet the needs of young children. Except for move-in and move-out periods the presence of infants and babies is not allowed. Violators will be subject to disciplinary action.

Noise Producing Devices

All radios, televisions, stereo equipment or any other appliances or items which generate noise or sound, shall be turned down to a level that does not annoy or interfere with the quiet enjoyment of the other Residents. No percussive or electronically amplified musical instruments may be played within any residential facilities. Non-electronically amplified acoustic instruments may be played at a level that does not annoy or interfere with the quiet enjoyment of the other residents.

Smoking

If you live on campus in traditional residence halls, smoking is restricted to your room only. Smoking in RAMS Commons and all other university facilities is strictly prohibited. Violators will be subject to fines and/or eviction.

Weights

The University does not permit weight equipment (commercial or handmade) within the residents’ rooms. Hall staff members can direct students to facilities on campus if a particular residence hall does not have a weight room.

Recreational or Sporting Games

No recreational or sporting games in any form are permitted in the buildings, breezeways, balconies or parking lots of any residential facility.

Pets/Animals

Due to health standards and the possible inconvenience to other residents, no pets or animals other than guide dogs for residents who are blind are to be housed or kept in the residence halls or RAMS Commons. Residents found in violation of this policy will be assessed a fine and/or removed from University housing.

Christmas Trees

Due to the flammable nature of live Christmas trees, such trees are not allowed in the residence halls or RAMS Commons.

Bicycles/Motorcycles

Bicycles must be stored in authorized areas only and only in such numbers as the areas can accommodate. According to the State Fire code, stairways and hallways are fire exits and should not be blocked with bicycles or other personal items. Any bicycles found in such areas will be removed and a possible fee charged for their return. Motorcycles and similar vehicles are not permitted in the residence halls or RAMS Commons. Bicycles are not to be ridden in hallways, stairwells, or on decks. Bicycles should not be attached to railings or any device that obstructs access to sidewalks or entrances. Bicycles left unattended or in unsanctioned areas may be removed by Public Safety without warning. Confiscated bicycles may be retrieved at the Campus Police Office.

University Policy on Alcoholic Beverages

The following rules and regulations are applicable to the Winston-Salem State University community: • Under no circumstances may any type of alcoholic beverages be sold by any persons or organizations, or corporation on the campus of Winston-Salem State University, excluding previously cited exceptions.

• It shall be unlawful for any person to consume any malt beverage or wine-fortified or unfortified-in any public place or upon any public street or upon the private business premises of WSSU, or liquor/whiskey in any public place, upon any public University street or parking area, upon the private premises of the University, or in or around any residence hall or institutional facility or building.

• It is unlawful for anyone to aid or abet a person under 21 years of age in purchasing, possessing, or consuming alcoholic beverages.

• University-sponsored, off-campus affairs, at which alcoholic beverages are served, shall be governed by all applicable local, state and federal laws.

• Drunkenness coupled with disorderly conduct will not be tolerated. The institution will impose disciplinary sanctions on students and employees (consistent with local, state and federal laws) up to and including expulsion or termination of employment and referral for prosecution for violations of the standards of conduct. A disciplinary sanction may include the completion of and appropriate rehabilitation program. University Policy on Use & Abuse of Drugs • Drugs and alcohol are prohibited on campus. As a state-supported institution, the University is bound by all North Carolina drug laws for employees as well as students. The University submits that the use and abuse of drugs are incompatible with its goals and will make every effort to inform its constituents in order that they may make intelligent decisions regarding drugs. The institution will circulate this policy widely to all students, faculty, staff, and administrators.

• In its program of education, the University will utilize campus and community-based resources and organizations. The Counseling Center staff members will be available to assist University persons who seek information regarding drug counseling and rehabilitation services. The Health Center staff will make medical determinations and render counseling where appropriate. Also, referrals will be made to professionals as appropriate.

Fire and Life Safety

▪ Fire prevention and safety are of paramount importance in residence hall living. Each residence hall has fire and emergency procedures that each student must know for both his/her own safety and for the safety of other residents. Fire drills are held each semester to insure that all residents are familiar with emergency procedures. Failure to cooperate will result in a fine and /or disciplinary action. Periodically, as a result of equipment sensitivity or mischief, false fire alarms will inconveniently occur. You are still required to exit the building promptly.

PROHIBITED ITEMS

1. Gasoline, benzene, chemicals, alcohol and other flammable liquids, such as thinners, etc. 2. Cooking appliances i.e. hot pots, electric skillets, immersion coils, toaster ovens, broilers, rice cookers, woks, hot plates or similar items (not thermostatically controlled and do not have an automatic shutoff feature). 3. Space heaters. 4. Candles, incense, or other open-flame devices. 5. Electrical wiring that is "homemade" or otherwise modified or transformed; possessing or using an electrical extension cord over six feet long or a multiple plug into which more than two cords are attached. Cords may not be run under rugs, closet doors, or secured to building surfaces or furniture. 6. Use or possession of a refrigerator that does not meet University specifications for refrigerators. 7. Road and traffic signs. 8. All hangings made of burlap or any other flammable materials, tapestries, fish netting, flag and wicked ornaments. Posters and decorations with combined coverage of more than one-third of available wall space or on the ceiling. 9. Halogen-style lamps with halogen bulbs.

Fire Safety Equipment

o While the discharging of the contents of fire extinguishers may be "fun and games" to some, it could mean the loss of life of another student who finds the extinguisher empty when there is a legitimate need. The fire extinguisher policy for Winston-Salem State University is as follows: o Individuals apprehended discharging extinguishers: $100 fine and disciplinary action o Group of individuals apprehended discharging extinguishers: $50 fine for each individual and disciplinary action. o Extinguishers removed from residence halls or apartment units: there will be a $200 fine plus the replacement cost of the extinguisher and disciplinary action. o All fines for abuse of life-safety equipment are payable to the Office of Housing and Residence Life and will be used to: a. Recharge/replace equipment. b. Develop section programming seminars on fire and life-safety. c. Help monitor fire and life-safety equipment to insure proper operability. o If any person(s) are apprehended abusing fire and life-safety equipment and sufficient evidence is obtained, those individuals will be prosecuted in a municipal court and at the University. It should be noted that the $100 fine will also be applied to any individuals apprehended and/or reported pulling a false fire alarm; arrest is also possible, as is immediate removal from housing for any fire/safety violation.

Fire Arms, Weapons & Explosives

All firearms, instruments classified as weapons, explosives, firecrackers, bottle rockets, smoke bombs, ammunition and related paraphernalia are strictly prohibited in and around the residence halls or RAMS Commons. This includes, but is not limited to, BB guns, pellet guns, air guns, stun guns, water guns and any other type of weapon. (See Student Rights, Responsibilities and Ethics.)

NOTE: Water guns and Halloween masks (or anything that covers the face or alters a person’s identity) are strictly prohibited on campus.

Theft

All accusations of theft are treated seriously and are subject to investigation. If any student is found guilty of theft, they are subject to prosecution, restitution, and eviction from the residential facilities. Theft could also lead to suspension from the University. (See Rights, Freedoms and Responsibilities)

Storage

The University does not have adequate and secure space to store your personal items. Local storage facilities that rent by the month are available near campus. You can locate these facilities in the yellow pages.

Mental Health Disturbances Disposition

The Department of Housing and Residence Life is gravely concerned with any situation wherein a student’s state of psychological imbalance or poor mental health leads to either acute risk or actual disruption of the living and learning environment of the residence halls/RAMS Commons, or creates undue and continuing stress or danger for either that student and/or members of the residential living community. Examples of such situations are suicide attempts, grossly distorted behavior caused by drug ingestion, or demonstrated episodes of acute anxiety or other types of mentally aberrant behavior. Should a student’s behavior be assessed by appropriate University staff to have caused disruption of the student’s living environment, or to pose imminent possibility of such disruption, disposition of that case will be considered on its own merits. Possible disposition may include, but is not limited to any or all combinations of the following requirements: referral for professional mental health evaluation, remediation, therapy, imposition of sanctions or limits designed to protect the individual or the residential community, voluntary or involuntary withdrawal from the University (including University housing) for either a specified or unspecified period of time, or involuntary withdrawal from the University (including University housing) for either a specified or unspecified period of time. Final disposition of the matter will be determined by the Vice Chancellor for Student Affairs, in consultation with the appropriate counselors or other mental health professionals

University Liability

Although security precautions are taken, the University assumes no responsibility, liability or legal obligation to pay for injury or the loss or damage of personal property, which occurs in its buildings or on its grounds. This includes damage, loss, fire, water damage, theft, flooding, etc. Students or their parents are strongly encouraged to carry appropriate insurance to cover this loss. See your Residence Director or contact the Department of Housing and Residence Life for renter’s insurance information.

Administrative Action

The Department of Housing and Residence Life in conjunction with the Office of Student Affairs reserves the right to take administrative action against students who fail to adhere to the rules and regulations of the University as stated in this handbook, housing contract, lease agreement and other University publications.

Judicial Process

At Winston-Salem State University students possess certain rights and privileges together with corresponding duties and responsibilities. Students are responsible for maintaining standards of conduct that do not interfere with the rights of others or with the effective functioning of the University as a center of inquiry and learning.

Judicial proceedings may be instituted against a student charged with violation of a law that is also a violation of this Code if both violations result from the same factual situation, without regard to the pendency of civil litigation in court or criminal arrest and prosecution. Proceedings under this Code are generally carried out without awaiting civil or criminal proceedings off-campus.

Fine Policy
The Department of Housing and Residence Life reserves the right to take administrative action against students who fail to adhere to the rules and regulations of the University as stated in this handbook and The Student Code of Conduct Handbook. Below is a list of fines that may be imposed for violations of policies. The University reserves the right to change and/or make additions to the fine policy at any time with prior notification.
Traditional Residence Halls:

▪ Dirty Room - $50.00 ▪ Improper Trash Disposal o Charges may range from $25.00 to $100.0 per incident. ▪ Lock Out o First Lock Out: No Charge o Second Lock Out: $5.00 o Third lock out: Residence Hall Director will issue a charge to the student for lock core and new keys. ▪ Illegal Exit Through Emergency Door- $25.00 ▪ Covering of Room Smoke Detector o First Offense: $100.00/probation o Second Offense: Eviction from Residence Hall ▪ Loss of Room or Apartment Key(s) - (see current fee schedule) ▪ Improper Checkout - $50.00 ▪ Any damage to University property will be assessed according to its replacement cost. ▪ Loss of Meal/Identification Card - (see current fee schedule) WSSU RESIDENCE HALL FINES

1. Clean entire bathroom $20.00 2. Clean bathtub/shower stall $10.00 3. Clean carpet in bathroom $20.00 4. Clean carpet in living room $30.00 5. Clean microwave $5.00 6. Clean refrigerator $5.00 7. Clean stove range $15.00 8. Destruction of Property Cost of Items 9. Graffiti Cost of Clean Up + $100.00
10. Visitation Violation $100.00
11. Noise (on the third warning) $25.00
12. Re-hang screens $5.00 ea.
13. Repair hole in drywall $20.00 min.
14. Replace armchair $100.00
15. Replace bathroom faucet $15.00
16. Replace bathroom fixture $10.00
17. Replace bathroom mirror $70.00
18. Replace medicine cabinet $50.00
19. Replace bed frame $75.00
20. Replace broiler pan $5.00
21. Replace cabinet door $35.00
22. Replace closet shelving $20.00
23. Replace commode $95.00
24. Replace commode seat $15.00
25. Replace damaged key $5.00
26. Replace floor tiles $2.50 ea.
27. Replace desk drawer $30.00
28. Replace dining room table $100.00
29. Replace dining room chair $75.00
30. Replace door locks $25.00
31. Replace entrance door $250.00
32. Replace glass light fixture $10.00
33. Replace microwave $100.00 34. Replace kitchen faucet 20.00
35. Replace large mini blinds $45.00

36. Replace lost key (1 Bedroom) $100.00 37. Replace lost key (2 Bedroom) $100.00 38. Replace lost key (4 Bedroom) $100.00 39. Lost or damaged gate card $25.00 40. Lost parking decal $15.00 41. Replace mattress $50.00 42. Replace passage knob $25.00 43. Replace peep hole $15.00 44. Replace passage knob $25.00 45. Replace room door $100.00 46. Replace shower curtain rod $15.00 47. Replace shower head $10.00 48. Replace sliding closet door $40.00 49. Replace small mini blinds $35.00 50. Replace smoke detectors $100.00 51. Replace sofa $220.00 52. Replace sprinkler head $20.00 53. Replace switch plate/outlet $2.00 54. Replace Thermostat $40.00 55. Replace window lock $10.00 56. Replace window pane $10.00 57. Replace window screens $35.00 58. Smoking in prohibited areas $50.00 59. Trash fines, removal of trash $25.00 60. Unsanitary living $50.00 61. Use of prohibited areas $50.00 62. Vacuum apartment $100.00 63. Bathroom towel bar $8.00 64. Toilet paper holder $6.00 65. Soap dish holder $6.00 66. Security door alarms Cost of Items 67. Fire safety equipment Cost of Items 68. Pulled Fire Alarm Cost of Items 69. Keys dropped in elevator shaft $100.00

Staff Meetings with Residents:

Traditional Residence Halls: Residence Hall meetings are held monthly by the Residence Director and bi-weekly by the RAs. Attendance is expected because the residents are held responsible for being knowledgeable of all University policies, Housing and Residence Life Policies & Procedures. Residents who cannot attend the meeting are to contact the Residence Hall Director for meeting information. Residents should notify staff in advance about possible absence from meetings. Failure to attend meetings could result in disciplinary action from the Residence Hall Director.

RAMS Commons: Apartment building meetings are held monthly by the Resident Assistant and once per semester by the General Manager for the entire complex (at the beginning of each semester). Attendance is expected because the residents are held responsible for being knowledgeable of all Winston-Salem State University policies, RAMS Commons policies, services, and events. Residents who cannot attend the meeting are to contact the General Manager, Assistant General Manager or Resident Assistant for meeting information. Residents should notify staff in advance about possible absence from meetings. Failure to attend meetings could result in disciplinary action from the General Manager.

Helpful Hints for Your Safety and Security

Do not prop open any exterior locked residence hall door. Even though propping the doors makes it easier for you to get back into the residence halls, you also have made it easier for the unauthorized person to enter the building. For the safety of you and others in the residence halls, do not prop open any exterior doors because you don't know who you may be letting in!

• Avoid allowing anyone into the residence hall that you are not willing to be responsible for. You will be held accountable for the actions of your guests. • Lock your door when you leave and take your key with you, no matter how long you will be gone-even when you go to the bathroom. It only takes a few seconds to be "ripped off". • Lock your door when you and/or your roommate are sleeping. • Do not leave notes on your door stating that no one is in or when you will return. It's an open invitation for theft. • Keep wallets, purses, checkbooks, and jewelry out of sight and locked up if possible. Do not keep large sums of money on hand and routinely check your checkbook to see if any checks are missing. • Keep a record of all your valuable items, noting description, serial number and approximate value of the items. In some cases, you should consider taking pictures of them. These records should be kept in a secure location. Check with your parents' insurance company to see if your property is covered under their homeowner’s policy while you're living at school.

Personal Property Protection Tips

While residing in a University residence hall or RAMS Commons, take these simple precautionary measures to protect your personal property:

1. Register all of your valuables with Public Safety. This list, will allow you to provide a description, serial number, and an estimated value of the items that are valuable and important to you. 2. Place an identifying mark (an engraver is available through our Public Safety Office) on your property. 3. Purchase a Student Personal Property Insurance Plan. This coverage covers your personal property within your room. STRONGLY RECOMMENDED!

Insurance

National Student Services, Inc. has designed a full service, low cost program to specifically protect the personal property of students living in residence halls or off-campus apartments or houses. National Student Services, Inc. has been providing property insurance programs to thousands of students across the country since 1971. To obtain coverage, contact National Student Services, Inc. @ P.O. Box 2137, Stillwater, OK 74076 or call 1-800-256-6774.

The University is not liable for loss or damage of personal property, for failure or interruption of utilities such as heating, air conditioning, water, electricity, etc., or for injury or inconvenience to persons (except to the extent set forth in North Carolina Statutes). Occupancy of student housing is restricted to currently enrolled students only. Residents are encouraged to provide their own personal property loss insurance and health insurance.

1. Report strangers and suspicious behavior to your Residence Hall staff or Campus Police immediately.

2. Be sure to keep your room or apartment door locked at all times, even during trips to the restroom, computer room or laundry room.

3. Get to know your neighbors and the people that visit with them.

4. Never invite strangers into your room or apartment.

5. Never keep large sums of cash in your room or apartment, though the best practice is to always keep your money in the bank.

6. Keep your jewelry out of sight!

7. Develop a neighborhood watch-like program on your floor, apartment unit or unit building.

Emergency Drills

Residents must comply with all fire and safety regulations and guidelines, and must participate in all emergency drills. Residents must pay special attention to information given regarding emergency exiting from buildings and are expected to know their locations and the procedure for their use.

Panic/Security Doors

The residence halls are equipped with panic/security doors, which are designed to be used only in the event of an emergency. The main exit should be used for regular exits and entrances to the building. Those who violate this regulation by placing a wedge in the door admitting others to the building will be subject to disciplinary action by the University.

Your Rights, Freedom and Responsibilities

Your Rights

As a resident student, you are entitled to many rights while living in our facilities. Three of the most important are: A) The right to academic pursuit (read and study) free from undue interference or harassment (irrespective of quiet hours): One of the basic purposes of the University is the dissemination and application of knowledge. Unreasonable noise and other distractions inhibit the exercise of this right. Behavior that attempts to force a roommate to move out of the room or apartment will be considered by the University as sufficient grounds for reassigning the offending residents and/or referral for disciplinary action.

B. B) The right to sleep, the right to one’s personal belongings, the right to free access in an
C. environment in which you can live: Optimum physical conditions are essential as they
D. support, reinforce and provide for positive conditions in which to learn and live.

C) The right for redress of grievance: If the academic and residential communities are to function in the most educationally profitable manner, the right to initiate actions and referrals for impartial and fair adjudication of grievances is held paramount. Administrative or judicial avenues of appeal are available to all students.

Resident’s Responsibilities

Upon choosing to live in the residence halls and apartments, you agree to abide by a certain set of expectations necessary for the safe, smooth operation of the halls and/or apartments, and crucial to the development of an environment conducive to learning. Yet beyond these individual expectations, you also accept a certain degree of responsibility for your community. Specifically, you are asked to voice your objections when others infringe on your rights, to work with staff and other residents to establish the necessary norms and standards for living together, and to assist staff in their efforts to hold residents accountable to those norms and standards they create and accept.
Roommates & Apartment Mate(s)

Roommate Conflicts

Most people experience conflict with their roommates sometime during college. If you expect your roommate to make concessions, you will have to be willing to meet him/her halfway. Also, don't be insulting. Just because you don't share the other person's habits does not mean that you have the right to be abusive. You will get further in your discussion if you can talk about everything in a calm and reasonable tone.

If you have talked to your roommate and honestly cannot resolve what differences exist, contact your Residence Hall Director to help you resolve the concerns immediately.

1. Visitors

It is important for you and your roommate or apartment mate(s) to agree on how to deal with visitors. You should come to terms about visitors at the beginning of the semester before it becomes an issue! Find out when you both want to avoid having guests in the room or apartment. Figure out how to let each other know if someone has overstayed his/her welcome. And most of all make sure you know how each other feels about people in the room or apartment unit when one person is studying.

2. Communication

If conflicts do arise, talk with your roommate or apartment mate(s) first before it gets out of hand. If communication doesn’t work and the problem cannot be resolved, then talk with your Residence Hall Director. The Residence Hall staff is experienced in dealing with these problems and can give you some advice. Remember that you owe your roommate or apartment mate(s) the courtesy of speaking with him/her first.

You should also sit down and discuss habits, preferences, moods, and values. Even if you will be sharing a room or apartment unit with your best friend, you may be surprised to discover his/her preferences regarding personal items, stereo volume, phone messages, or borrowing stamps and clothes differs from yours.

3. Establish Rules

Develop a basic set of ground rules regarding the use of the room or apartment unit, going to bed, getting up, using each other’s belongings, room and/or bathroom cleaning, entertaining guests, and all-night studying, just to name a few. Remember, this is a joint effort and requires some compromising and flexibility from both persons.

4. Respect Privacy

Sharing ideas and discussing situations are an integral part of life in the residence hall or RAMS Commons, but be aware that excessive interruptions can sometimes result in irritations and frustrations. Give your roommate space when he/she needs it.

The “Roommate and Apartment Mate(s) Bill of Rights”

Each student choosing to live on campus has the right to…

Sleep undisturbed by your roommate(s) or their guest(s).
Read and study free from undue interference in your room.
Free access to your room or apartment without pressure from your roommate(s).
Be free from fear of intimidation, physical and/or emotional harm.
Live in a clean room or apartment.
Expect that roommates or apartment mate(s) will respect your personal belongings.
Host guests when they will not disturb your roommate's or apartment(s)' opportunity to sleep or study.
Expect reasonable cooperation in the use of residence hall or apartment facilities and a commitment to honor agreed upon procedures.
Redress of grievances when they arise.
Helpful Student Information

Auxiliary Services

Auxiliary Services at Winston-Salem State University furnishes services both directly and indirectly to students, faculty, staff, and the University’s community. These services encompass the following: Bookstore, University Post Office, Food Services, vending, soft drinks- (Pepsi Cola Company).

Bookstore

The Winston-Salem State University Bookstore serves both the academic and the social life of the University. Available for sale are books, miscellaneous school supplies, University insignia items, Greek paraphernalia, academic regalia, stuffed animals, drinks and snack foods. The bookstore is located in the Thompson Student Services Center.

Dining Services

• Meal Plans: The following meal plans are offered to all students. Only students living on campus who are Nursing and Allied Health students engaged in clinicals, student teachers practicing in the school system and students participating in other internship programs may select (04 or D) the 100 meals per semester plan. Only students living in campus apartments (RAMS Commons and Wilson Hall) or commuting students may select (05 or E) the 20 meals per semester plan. • 01 or A 19 Meals per week per semester with $100.00 declining balance • 02 or B 15 Meals per week per semester with $125.00 declining balance • 03 or C 9 Meals per week per semester with $175.00 declining balance • 04 or D 100 Meals per semester with $125.00 declining balance • 05 or E 20 Meals per semester with $250.00 declining balance • Ram Card All resident students are issued a meal card permit, which is the official form of identification on campus. This card can be obtained in the Ram Card Office on the second floor of the Cleon F. Thompson, Jr. Student Center.

Cable TV Services

Cable service allows reception of a wide variety of local stations. Cable is available in each residence hall room/apartment.

Computer Labs

Computer labs are set up in each residence hall to give students ready-access to computers without leaving their halls. Equipment is maintained by Information Technologies.

University computer accounts are for education purposes only. Please be aware that obtaining access to University computers, software or terminal without authorization, or giving a password to another person is not permitted. Making unauthorized copies, storing or downloading/uploading copyrighted software onto/from you computer accounts or communication by e-mail or any other communication device with intent to cause alarm or threaten another person is also prohibited. Violations of these policies will be subject to disciplinary procedures.

Student Health Services

The A. H. Ray Student Health Center is a component of the University/ community wellness center of WSSU. The center is the result of the collaborative efforts of the divisions of Health Sciences and Student Affairs. The center provides health services to the WSSU student community, as well as providing a clinical facility for students majoring in health sciences. The WSSU/community wellness center operates from 6:00 a.m. until 11:00 p.m. Monday through Friday and from 8:00 a.m. until noon on Saturday. The center is closed on Sunday. A nurse is on call during the hours of closure. For security reasons the center’s doors are locked nightly at 6:00 p.m.
Fitness Center

▪ The Mission of the Fitness Center is to provide a facility conducive to the physical development of students, staff and faculty. In an effort to promote wellness and a healthy personal lifestyle, the fitness center provides human performance equipment that will aid its users in the beginning, achieving and maintaining personal physical health. Conveniently located in the Thompson Center, the fitness center provides a facility that is staffed, supervised and safe. Our ultimate goal is to create a campus wellness community that teaches and encourages holistic living.

RAMS Commons Community Center ▪ The community center houses management offices, a computer lab, mailroom, fitness center, honors meeting rooms, lounge areas and Convenience Store.
Emergency Information & Fire Safety
Fire Drills:
Winston-Salem State University will conduct several unannounced fire drills each semester. It is mandatory that students evacuate during these drills. Students found in the residence halls or RAMS Commons during drills or actual emergencies will be subject to disciplinary action.

Fire Extinguisher Safety:
The primary use of a fire extinguisher is to provide fire containment so you can access an exit. It is designed to get you out of a fire, not to fight a fire.

Upon discovering a fire:

1. Don't panic, remain calm. Call Campus Police at 750-2911 and notify a staff member of the location and type of fire. DO NOT dial 911 because the call will be routed back to Winston-Salem State University's Campus Police Office.
Pull the fire alarm immediately to alert residents.
If possible, shut all doors and windows in the immediate vicinity of the fire.
Use a fire extinguisher on only the smallest, most confinable fire.
5. Notify other persons on your way out. If there is smoke, get on your hands and knees and crawl to the nearest door.

Upon hearing a fire alarm:

1. Before opening the door, feel to see if the door and handle are cool. If so, leave the room and exit the building.
2. When exiting the room, go to the nearest exit or stairway.
3. After exiting, stand clear of the building. Report to your RA.
4. If exiting the room or apartment unit is not possible, close the door securely, place a wet towel at the base of the door and hang an object out the window to attract attention. Cover your body with something that can be easily seen and take a wet towel and place it over your head. If possible, call the residence hall office or Campus Police and let them know where you are. Make yourself visible to rescuers through any window or balcony. DO NOT JUMP!!

For your safety, all buildings have:

1. Smoke detectors in every room.
2. Fire extinguishers on every floor.
3. Emergency lighting and exit lights.

*NOTE: If you live on campus in traditional residence halls, smoking is restricted to your room only. Smoking in RAMS Commons and all other university facilities is strictly prohibited. Violators will be subject to fines and/or eviction.

Safety Tips:

1. NEVER smoke in bed or within a residential facility. 2. Locate fire exits and check for possible obstructions. 3. Locate fire alarms and fire extinguishers. 4. Keep your room or apartment key(s) on a table next to your bed. 5. If you leave your room or apartment unit, lock the door and take the key(s). 6. Campus Police’s emergency phone number is 750-2911.

Hurricane Evacuation

A hurricane is a severe tropical storm that is characterized by tidal surge, gale force winds and torrential rains. Flooding and wind damage may extend hundreds of miles inland beyond the coastline. Winston-Salem State University may evacuate in the event of a hurricane. If an evacuation occurs, mandatory or voluntary, students should take the following steps.

1. Your Residence Hall or RAMS Commons staff is your first line of contact. Stay in constant contact with them.
2. Let staff know if you will be evacuating with college officials or if you will be evacuating on your own.
3. If you will be evacuating on your own, let your Residence Hall staff know the address and telephone number to where you are evacuating.
4. If evacuating with the University, pack enough toiletries, clothing, medication and other necessities for three days. Also, bring a pillow.
5. If possible, contact your parents to let them know of your plans.
6. Never return to the campus until you get the "All Clear" message. Listen to local TV and radio stations for this information.

Tornado Safety

Tornado Watch means that conditions are right for a tornado to develop; take the necessary steps to protect yourself.

Tornado Warning means a tornado has been sighted. Seek shelter in an interior room, without windows, if possible! Stay away from windows and cover your head with a pillow.

If a WATCH is issued, prepare yourself by:

1. keeping the radio or TV tuned to weathercasts;
2. keeping a flashlight nearby in case power goes out;
3. being alert for changes in the weather: and
4. being prepared to move to a safe shelter.

Bomb Threats

1. DO NOT hang up the phone.
2. Pull the fire alarm to evacuate the building.
3. Find appropriate staff and tell them what has happened. They will contact campus security.
4. Stay clear of the building.

Campus Police

Campus Police patrol the areas around the residence halls and are readily available to assist on a 24-hour basis. The emergency contact number is 750-2911.

The Campus Police Office provides services to the University in the following areas: parking and traffic control, emergency transportation for health services, fire prevention, safety, criminal investigation, and all other activities which affect the welfare of individuals on campus and property contained therein.

Safety within the residential facilities involves the responsible actions of each resident. The residential facilities are equipped with door locks and uniformed public safety officers who patrol to ensure everyone's safety. You are responsible for:

1. keeping your room door locked;
2. never propping open an entry door;
3. inviting only guests that you know personally into the building;
4. escorting your guests at all times;
5. never lending or duplicating your room key;
6. reporting missing key(s) immediately; and
7. reporting suspicious persons or unescorted individuals immediately to your RA, Residence Hall Staff, General Manager, and/or Campus Police.
Helpful Campus Numbers

▪ Academic Affairs 750-2200 ▪ Admissions Office 750-2070 ▪ Campus Police 750-2911 ▪ Counseling Services 750-3270 ▪ Financial Aid Office 750-3280 ▪ Food Services/Dining Hall 750-2787 ▪ Health Services/Infirmary 750-3300 ▪ Housing and Residence Life 750-3400 ▪ Physical Education Department 750-2580 ▪ Post Office 750-2785 ▪ Student Activities 750-3350 ▪ Student Affairs 750-3200

▪ Residence Halls:

Atkins Hall 750-3453 Brown Hall 750-3455 Dillard Hall 750-3454 Moore Hall 750-3458 Pegram Hall 750-3378 Wilson Hall 750-3405

▪ RAMS Commons 725-4745

Housing and Residence Life
Thompson Student Center-Suite 300
Campus Box 19414
Winston-Salem, NC 27110
Office Number: 336-750-3400
Fax Number: 336-750-3377
2002-2003
Web Site Address: www.wssu.edu
Email Address: www.housing@wssu.edu

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******* These prices may vary, depending on the severity of the damage or the degree of cleaning required.