...NEW USERS POLICY In heeding with the set standards from HIPAA Security and HITECH Rules, Heart-Healthy Insurance is devoted to ensuring the confidentiality, integrity, and availability of all electronic protected health information (ePHI) it creates, receives, maintains, and/or transmits. To provide for the appropriate utilization, and oversight of Heart-Healthy Insurance’s efforts toward compliance of the HIPAA security regulations, Heart-Healthy Insurance has assigned its Information Security Analyst team responsible for facilitating the training and supervision of all Heart-Healthy Insurance employees. Policy I. Heart-Healthy Insurance will grant access to PHI based on their job functions and responsibilities. PHI includes the following: demographic information, employees and patient’s medical record, Images of employees and patients, any health information that can lead to the identity of employees and patients, billing information about patients. Etc. The Information security analyst team is responsible for the determination of which employees require access to PHI and what level of access they require through discussions with the employee’s manager and approval. II. "No cardholder data should be stored unless it’s necessary to meet the needs of the business". (PCI Security Standards Council, 2010). III. Every Heart-Healthy new employee must sign a confidentiality and security standards agreement for handling customer information. IV. Every Heart-Healthy new employee...
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...Example Acceptable Use Policy for IT Systems Using this policy One of the challenges facing organizations today is enabling employees to work productively while also ensuring the security of the IT network and, crucially, the data on it. Given that technology is continually changing, employees play a significant role in IT security. This policy provides a framework for users to follow when accessing IT systems and the data on them. It is intended to act as a guideline for organizations looking to implement or update their own Acceptable Use Policy. Feel free to adapt this policy to suit your organization. Where required, adjust, remove or add information according to your needs and your attitude to risk. This is not a comprehensive policy but rather a pragmatic template intended to serve as the basis for your own policy. Your use of this policy is entirely at your own risk and Sophos therefore makes no conditions, warranties, or representations of any kind, including without limitation fitness for a particular purpose. This policy should be linked to other policies which support your organization’s posture on IT and data security, such as a mobile device security policy, safe password policy and a data security policy. Example Policy 1. Introduction This Acceptable Use Policy (AUP) for IT Systems is designed to protect , our employees, customers and other partners from harm caused by the misuse of our IT systems and our data. Misuse includes both deliberate...
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...IS4550 SECURITY POLICIES AND PROCEDURES 14 CREATE USER POLICY UNIT 5 ASSIGNMENT 1 IS4550 SECURITY POLICIES AND PROCEDURES 14 CREATE USER POLICY UNIT 5 ASSIGNMENT 1 To: Hospital Administrators From: IT Security Specialist Subject: User Policy We understand the type of security policies that you currently have in place. However we are here to present to you what security, users, and possible threats to your mainframe issues can impose. In today’s society we deal with many types of hackers and they are not like the 1980’s. Today we deal with threats unlike ever before, some examples would be: The stakes are high as the Institute of Medicine (IOM) highlights in its recent publication related to privacy: “Breaches of an individual’s privacy and confidentiality may affect a person’s dignity and cause irreparable harm” and “[unauthorized disclosures] can result in stigma, embarrassment, and discrimination.” IOM: Beyond the HIPAA Privacy Rule—Enhancing Privacy, Improving Health Through Research, February 4, 2009” 1. So Many Mobile Devices, So Much Risk Mobile devices are ubiquitous in today's society, and the number and types of devices used by physicians, nurses, clinicians, specialists, administrators and staff – as well as patients and visitors – is growing at healthcare organizations across the country. Providing anywhere/anytime network access is essential, particularly when instant communication is required to ensure quality patient care. But these...
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...User Guide Version 9 Document version 9501-1.0-18/08/2007 Cyberoam User Guide IMPORTANT NOTICE Elitecore has supplied this Information believing it to be accurate and reliable at the time of printing, but is presented without warranty of any kind, expressed or implied. Users must take full responsibility for their application of any products. Elitecore assumes no responsibility for any errors that may appear in this document. Elitecore reserves the right, without notice to make changes in product design or specifications. Information is subject to change without notice. USER’S LICENSE The Appliance described in this document is furnished under the terms of Elitecore’s End User license agreement. Please read these terms and conditions carefully before using the Appliance. By using this Appliance, you agree to be bound by the terms and conditions of this license. If you do not agree with the terms of this license, promptly return the unused Appliance and manual (with proof of payment) to the place of purchase for a full refund. LIMITED WARRANTY Software: Elitecore warrants for a period of ninety (90) days from the date of shipment from Elitecore: (1) the media on which the Software is furnished will be free of defects in materials and workmanship under normal use; and (2) the Software substantially conforms to its published specifications except for the foregoing, the software is provided AS IS. This limited warranty extends only to the customer as the original...
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...Let’s now explain the technical side of things. The IT infrastructure domains consist of 7 different domains. These domains are user domain, workstation domain, LAN domain, LAN-to WAN domain, remote access domain, system/application domain, and WAN domain. For the use of “Internal use only” classification it should only include the following domains. The following contains information on how “internal use only” classification is affected by these domains. User domain- The user domain is by far the most vulnerable. This domain can be vulnerable by the employee’s actions, emotions, and awareness of company policies and procedures. It is up to the user to use the information correctly not necessarily up to the network protocols in place. The best way to mitigate this issue it to monitor abnormal behavior and have employees understand the company’s acceptable use policy. Workstation domain- The workstation domain is how the user connect to the company’s IT infrastructure. It can be from workstations to personal data assistance devices. The desktop support group are the one responsible to maintaining this domain. They are the one insuring that the integrity of the users fall under the company’s acceptable use policy while the IT security personnel sets user access rights for the information. LAN domain- The LAN domain is how the communication between users exist both physically and logically within the IT...
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...in place to protect the personal and account information of our clients and our work force. Our data classification standard will include the User Domain, Workstation Domain, and the LAN Domain. This will cover all personnel and their workstations, all the physical components, as well access to the internet and company databases and any information in between. The User Domain which defines what information an employee can access. The User Domain will enforce an acceptable use policy (AUP) .Our AUP will define how the internal use data is used by each employee. All personnel gaining access to the company data base must read and sign the AUP policy and strictly adhere to Richman Investments acceptable use policy. This includes any contractor or third-party representatives. All users must sign this AUP prior to gaining any access to the company network. Any unauthorized use or breach of this policy in any manner can be cause for punitive action or dismissal. The Workstation Domain includes all workstations and media devices approved for use on the company network. No personal devices or removable media may be used on Richman Investments network. All devices and removable media will be issued by the company for official use only. To access any workstation, a user will need to have an account created to access the company network. All users will then be able to log in with a username and password. The IT departments will set standards on the complexity of the password and the interval...
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...The following report will address the three main IT infrastructure domains that the Richman Investments “Internal Use Only” data classification policy applies to. “Internal Use Only” is used to classify any internal data shared within our organization that may or may not be confidential in nature but is not intended to leave the company. The three main domains affected by this policy are the User Domain, Workstation Domain, and the LAN Domain. The User Domain is anyone who accesses the company’s information system and is the weakest link in the infrastructure. Users will be strictly held to the acceptable use policy (AUP) which acts as a guidebook for what users are allowed to do with the company’s IT assets. Violation of the AUP can be grounds for immediate dismissal and/or legal actions. Any third party that may need access to our systems will need to adhere to these policies as well and will need to sign an agreement before any access is given. The Human Resources department will be responsible for ensuring that all employees have signed an agreement to the AUP. All employees must pass a background check and their identities verified by HR before any access to Richman’s systems are granted. The Workstation Domain is where most users will connect to Richman’s IT infrastructure. This includes all desktops, laptops, PDAs, smartphones, and tablets. No personal devices or removable media will be allowed to connect to Richman’s system. Any devices or removable media needed to conduct...
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...RICHMAN INVESTMENTS “INTERNAL USE ONLY” DATA CLASSIFICATION STANDARD Brief Report This Brief Report is to describe Richman Investments policy of “Internal Use Only” data classification standard. This document is to be used as an informational guide for any employee or third party representative who is to access any or all of Richman Investments internal data base information system. To access Richman Investments internal data base any user, employee or third party representative must agree to the acceptable use policy (AUP). “While confidential information or data may not be included, communications, documents or any data are not intended to leave the organization.” (Beecher, 2013) There are 3 types of IT infrastructure domains that are affected by the “Internal Use Only” data classification standard of Richman Investments listed as follows: User Domain is the first layer of the infrastructure and is defined as any person (single user) accessing Richman Investments internal data base information system who has agreed to the AUP. This Domain defines the user permissions. This is where the IT department defines what access each individual user will have on the network. This is considered to weakest link in the company’s infrastructure. Workstation Domain is the second layer of the infrastructure and is defined as the first access point to the Richman Investments internal data base information system, applications and data. This layer requires a login and password authentication...
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...Unit 7 Assignment 1 AD Password Policy Planning TO: Client I can understand you’re concerned with your company’s security after all information on competitors can be invaluable or very harmful to a company and this is why it must be protected from prying eyes. This does not have to mean that you have to lose productivity over trying to secure your networks information. Simple measure like user names and passwords can be used to protect less sensitive information however how strong you make those usernames and passwords can have a great effect on how well your information is protected. I’m going to give you some tips on how to better secure your network with the tools that you already have at hand, keep in mind that you can also buy better security items to better protect you network things like; smart card, finger print scanners, retinal scanners, etc. but I only recommend these for really sensitive information and only for certain users in your company. On the server that is the DC log in to the administrator account and in the “Active Directory Users and Computers” in the Domain icon in the left pane click on the “Users” icon, you’ll be able to see all of the users in that domain. From here you can click on any user and make changes as necessary, for user names I recommend you use the following format; using capital and lower case letters the first letter of their name, their whole last name and their employee number, ex. “JVentura10415867@Domain*%$.Local” if someone...
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...agreement, which is a contract between the ISP and the company. A SLA gives the company an idea of how much time they will be without services, should something happen with the ISP. A SLA is important to a company in making recovery plans, knowing what critical systems need to be available for a continuance of business and formulation of disaster recovery. 2. The user domain has several risk’s involved, as people are involved and there is no way employees can be monitored without the use of CCTV. Social engineering a person trying to obtain information through malicious means. The greatest tool in mitigating risk in the user domain is training and reminders for users to be aware of their surroundings. No acceptable user’s policy, AUP, or lack of training employees on the correct usage of the network. User accounts left active, if the employee is terminated, and another employee has the log on credentials. Mitigation would to be disabling all user accounts upon termination. 3. The use of USB’s or disk, the files could contain viruses and infect other files or applications on the network. No acceptable user’s policy, AUP, or lack of training employees on the correct usage of the network 4. A. HIPPA-applies to any organization that handles health information.it contains health employers ,health plan sponsors, health care providers, public health authorizes and more B. SOX- applies to any business that required to be registered with the securities and exchanged commissions...
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...New Policy Statements for the Heart-Healthy Information Security Policy New User Policy Statement The current New Users section of the policy states: “New users are assigned access based on the content of an access request. The submitter must sign the request and indicate which systems the new user will need access to and what level of access will be needed. A manager’s approval is required to grant administrator level access.” There are procedures for creating new user account profiles. HIPPA requires that an Information Security Officer (ISO) must be assigned to the network account profiles. This appointed person(s) is usually the network or system security administrator of the organization. Once this role is assigned, the security administrator can create network profiles and assign the new user to such specified profile. The network profiles are implemented in accordance with least privilege access. This means that data intended for use will only be available to the specified profile. This method protects the privacy of the data during transmission. This process complies with the 4 standard Federal regulatory requirements stated in this policy: FISMA, HIPAA/HITECH, GLBA, and PCI-DSS. Once the network account profiles are created, a new user is created and assigned. To implement a strong access control measure, a unique user identifier must be assigned to the new user account. Before the new user account is activated, the network or security administrator will need to...
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...necessary information from essential personnel that utilize the system daily. Some individuals will be utilized in helping to redesign the system. The first meeting would take place with Hugh McCauley, COO to clarify needs and gather any other pertinent information. The director of Human Resources would be interviewed next. Yvonne McMillan will be able to point out the main users of the system and the decision makers. Each key person will be interviewed by a highly skilled facilitator on the current operation of the system and how they use it on a daily basis. Using the JAD technique would be a better approach since we are on a six month deadline. Although this technique may cost more, it will certainly reduce the time to design and implement a new system. The interview will be held in a group session with all stakeholders in the same place at one time. This will automatically reduce time by not interviewing one person at a time. All questions and answer are addressed real-time opposed to waiting for phone calls or emails. In order to have success all key personnel such as a sponsor, end users, decision makers and IT will need to be present. The facilitator...
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...The “Internal Use Only” data classification at Richman Investments will include the User domain, Workstation domain, and the LAN domain. This data classification will include information such as new employee training materials, company telephone/email directory, and internal policy manuals. Even though this is not “Top Secret” information it is still important for the company to keep the information within the company. The User domain covers all of the employees that will be connecting to the company’s network. Since human beings cannot be controlled like computers this domain is the weakest out of the seven domains. In order to protect the company employees must sign an AUP before being allowed to connect to the network. The Workstation domain is where users first access company systems, applications, and data. In order to connect users will be required to login with their own unique username and password. Users will only be allowed to use company computers on the network. Company computers will be kept up to date on all software patches and updates in order to help ensure security. The LAN domain includes all data closets and physical as well as logical elements of the LAN. All data closets will be locked down and only authorized personnel will have access. The largest threat to this domain is unauthorized access. All users will undergo background checks through Human Resources to ensure they can be trusted on the company’s LAN. Works Cited Kim, D., & Solomon, M. (2012)...
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...Remote Access Control Policy Definition The following are types of Remote Access Control Policy I would like to put into place to make sure our company’s data is secure. We need to get the right security measures so the correct people can have access to the data they need to do their job. I would start by setting up a Remote Authentication Dial-In User Service (RADIUS), a VPN, Firewall, Local Biometrics, RSA – F.O.B. by using a security key carried by the employee or set it up on the local server. I would start in the Main office that is located in Phoenix, AZ by install a RADUIS, this is a client/server protocol that runs in the application layer and will connect all the employee and visitor to the server. In the main office, we need to set up a database with all username and passwords for the employees’. At all the satellite facilities, we need to set up the proper VPN, Firewall protection as well as setting up some type of biometric logon system or a random number generator where a user will be given a security key and they will need to input that when they log on to the system. We need to set up the password system to reset every 3 months and set up a password remembrance. For the mobile devices that the sales department will need, I would suggest to encrypt the local hard drives if stolen and set up biometric thumb scanner as well as a security key require to log on to their...
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...Heart-Healthy Insurance is in need of an improved new user and password policy in order to become HIPPA, GLBA, and PCI-DSS compliant. I propose the following changes to the current policies: New User Policy Each user of this system will be given a unique username so we are able to track their use of the system, including the logging of their activities with timestamps in order to trace any and all activity on our network. Also new users will be given access based on the rule of least privilege. This rule states the only rights a user will be granted are the rights and privileges they need to complete their individual work. All requests for the creation of new user accounts or to increase the level of access of an existing user must be submitted in writing by a member of the management team. This document must include which systems and levels of access the new user requires or the new level of access needed for the existing user account. If an upper level of access is requested management must include a brief statement as to why this user needs an elevated level of access. In addition to these changes if a users status changes, i.e. they are terminated or voluntarily leave the company, they will be immediately removed from the authorized users database. Password Policy The new policy that will be put in place for all passwords, including existing passwords, will be as follows: * Cannot contain username * Must contain 3 uppercase letters * Must contain 3 lowercase...
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