...Ex-MBA 2011-2014 Semester -1 Subject: Technology in Business ------------------------------------------------- VIDEO CONFERENCING – A BOON TO COMPANIES TO REDUCE COSTS, TIME AND SAVE OUR ENVIRONMENT Completed By, Shantesh Varik Roll No: 2011G14 INTRODUCTION – Aim and Objective Videoconferencing is a virtual conference like setup using a number of telecommunication technologies which allow two or more locations to interact via two-way video and audio transmissions simultaneously. Videoconferencing is slightly different from videophone calls as it is designed to serve a conference rather than individuals. In a tight economy, with companies spending much less on IT, the tech giants will take growth wherever they can find it. The Wall Street Journal reported recently that Cisco and HP are in a pitched battle for customers for their high-end teleconferencing systems. According to the report, it's "one of the few technologies that has benefited from the downturn, growing 30% from last year as businesses look to reduce travel expenses." Cisco, HP, Nortel, and telepresence-focused players like Teleris have developed impressive, beautiful systems that make you feel like you're in the same room with your colleagues. The catch is that not only will you save money, but you'll also reduce your environmental footprint through reduced travel. These companies are cashing in on the business world's pressing need to cut costs, while also appealing to the desire to get green...
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...Benefits of Video Conferencing for Businesses videoconferencing Conducting a conference between two or more participants at different sites by using computer networks to transmit audio and video data. For example, a point-to-point (two-person) video conferencing system works much like a video telephone. Each participant has a video camera, microphone, and speakers mounted on his or her computer. As the two participants speak to one another, their voices are carried over the network and delivered to the other's speakers, and whatever images appear in front of the video camera appear in a window on the other participant's monitor. Multipoint videoconferencing allows three or more participants to sit in a virtual conference room and communicate as if they were sitting right next to each other. Until the mid 90s, the hardware costs made videoconferencing prohibitively expensive for most organizations, but that situation is changing rapidly. Many analysts believe that videoconferencing will be one of the fastest-growing segments of the computer industry in the latter half of the decade. Companies of all sizes and in every industry are quickly adopting video conferencing as a way to stay connected, increase productivity and cut costs in these difficult economic times. As prices on conferencing equipment drop and the technology becomes easier to use video conferencing is gradually becoming an efficient way for business to communicate with employees, customers and sales prospects...
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...Date: August 28, 2011 To: Pat Caring, Chairperson of the Board of Directors From: Sharie Evans, Director of Communications Subject: Video Conferencing and our Expanding Business Video conferencing is becoming the norm for business communication. Our technology systems are advanced and our need for communication is great. As we expand our business, we become aware of the need to improve our communications systems. We have all used tele-conferencing for communicating when immediate access to a particular person(s) is needed but have you ever wondered what it would be like to be able to see and speak at the same time to that individual? Instead of trying to explain a complicated matter verbally over the phone, what would the reality of showing them be like instead? Incorporating a video conferencing system into our daily business endeavours would bring all our offices throughout Canada as close as humanly possible without ever having to leave the comfort of the office (Tredent, 2011). Here is an overview highlighting the benefits of introducing video conferencing into our corporation. Benefits of video conferencing There are many benefits of video conferencing that affect the business and the employee/employer relationship. The norm for young families now is the increased desire for family time, and as we hire fresh associates we must take into consideration the effect of excessive travel required in our job. Travel is expensive and time consuming; car rentals...
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...If you were in charge of a small business, would you choose to implement video conferencing ? What factors would you consider in your decisions? I am sure I won’t choose video conferencing for a small business. It will cost a lot and you can use other cheap software like vzo chat, skype or even updated version of facebook now can use video chat. For simple video business chat, the free version of Google’s Hangouts app works just fine with the camera on your laptop. And I would like to decide some opinions first as follow. Google Apps for Work ($5/month per user). For simple video business chat, the free version of Google’s Hangouts app works just fine with the camera on your laptop. Skype for Business ($2/month per user) Skype is best-known as a video-calling service to chat with friends and family members. Video chatting with one other person is free, but upgrading to Skype for Business for $2/month per user per month adds a few important features such as group video calling with up to 250 participants. Cisco WebEx ($24/month, $228/year) Cisco, one of the heavy hitters in the enterprise-grade video conferencing space, also provides the WebEx service for small businesses. A free version is available, but it only supports voice calling; for video, you’ll have to upgrade. Citrix GoToMeeting ($39/month) GoToMeeting offers a feature-packed baseline subscription for $49 per month, or $468 per year, letting up to 25 people join at once for a face-to-face...
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...Implementation of Video Conferencing for Ashland Specialty Chemicals Kelli Young Managerial Applications of Information Technology (MIS 535) DeVry University, Keller School of Management Table of Contents Abstract 3 Company Background 3 Business Problem 4 High Level Solution 6 Benefits of Solving the Problem 7 Approach 9 Business Process Changes 10 Technology or business practices used to augment the solution 12 Conclusions and overall recommendations 12 High-level Implementation Plan 13 Summary of Project 14 References 15 Proposed Implementation of Video Conferencing for Ashland Specialty Chemicals Abstract The new technology we are looking to implement is the introduction of video conferencing for Ashland Specialty Chemicals. The introduction of video conferencing will result in better business interactions between Ashland and their customers and interaction between Ashland employees who are not in the same location. Company Background Ashland Inc. is specialty chemical company that is publicly traded and generated 7.8 billion in revenues in fiscal year 2013 (Ashland Inc., n.d.)1. Ashland has its global headquarters in Covington, Kentucky and has offices and manufacturing sites through the country and all over the world. The company is most well known for its refinery business that was sold in the 1990’s. As of today, Ashland has four major commercial units. Ashland Hercules Water Technology...
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...and iPhone. NOTE: If you use WebEx on your iPad, please make sure to *REMOVE* the ‘WebEx for iPad’ app before you install this new universal app onto your iPad. Experience WebEx High Quality 2-way video on the iPad and iPhone 4 by viewing the video feeds of the participants in the web conference and streaming your own video back to them. Use video for better engagement: Whether you're holding a brainstorming session or making a presentation, turning your online meeting into a virtual video conference helps everyone focus on every word. The two-way streaming video on iPad and iPhone delivers an unparalleled visual experience on the go. Getting face-to-face has never been easier! Features: Mobile video conferencing (requires Wi-Fi) with: •High-quality, multipoint video •2-way video with camera switcher •Voice-activated video switching •Full-screen video •View content and video simultaneously (iPad only) •Cisco TelePresence WebEx OneTouch support Host account capabilities, including: •Schedule, start, and cancel a meeting •Invite others to a meeting •Pass presenter capabilities to another participant Meeting Capabilities: •Join via WebEx meeting email invite, meeting number, WebEx site URL, or My Meetings List •Integrated VoIP audio and web conferencing on Wi-Fi and 3G •Full-screen meeting view •View attendee list •View shared content with annotations •Pinch to zoom and scan •Private or group chat Global and Enterprise Ready: •You can now...
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...La Fuente Subject: Web Conferencing Programs The purpose behind this memorandum is to instruct management concerning the different web conferencing available to our organization. Web conferencing is a social tool we can use to have long time social affairs with our counterparts. The organization will have the ability to bring our offsite get-togethers thru web conferencing. The program that we chose will save extra time and money while bringing offsite and the organzation together as one. There are five web conferencing programs that were researched, Cisco Webex, Fuze Meeting, Gotomeeting, Infinite Conferencing, and Intercall. As shown underneath in (Table 1) most essential characteristics are discussed. During the research it was found that, FuzeMeeting and CiscoWebEx would not be able to support our needs. FuzeMeeting doesn’t have the capabilities to support VOIP, video or webcam capabilities. CiscoWebEx was not capable of recording the meetings. While Gotomeeting and Infinite Conferencing have max number of individuals that can be on during web conferencing. The one program that meets all of the organizations needs is Intercall. Intercall has the availability to support 124 participants, VOIP, video or webcam capabilities, and recorded meetings. We can also develop with this venture and secure a splendid web conferencing mechanical assembly for future usage. Table 1: Features Researched for Web Conferencing Service Services | Video | Webcam | Security | Help...
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... BA Francis Jerome H. Duana 11/10/2011 No: 1 TITLE: WWW.WEBEX.COM Explore the WebEx Site (www.webex.com) and note all of its capabilities for both small and large businesses, then answer the following questions. 1. List and describe its capabilities for small-medium and large business. How useful is WebEx? How can it help companies save time and money? 2. Compare WebEx video capabilities with video-conferencing capabilities describe in this case. 3. Describe the steps you would like to compare for a Web conference as opposed to a face-to-face conference. (ANSWER) 1. Small-medium businesses: Cisco helps you collaborate by bringing together your phone, email, text, conferencing, and video, making you more productive. A Cisco Small Business Communications solution offers: • A better way to communicate. Access information and communicate from anywhere, using any device, on any network. • An easy way to bring people together. Need to call an urgent meeting? Quickly find out who's available and the best way to reach them—before you even pick up the phone. • Phones and applications that work together. Link your customer relationship management (CRM) system or other applications—healthcare, insurance, auto repair—to your communications...
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...Networks/Enterprise Group Project: - Web Conferencing and Business Impacts prepared by Aqueel khoja mohsin ali Raja Pethanasamy shihab ahmed list of Figures Figure 1: Adobe Connect Features 6 Figure 2: Host Server Internals 6 Figure 3: Adobe Connect Architecture 8 Figure 4: XCON Standards 9 Figure 5: Top web conferencing solutions 9 Table of Contents Executive summary 2 Introduction 3 Technical Aspects of Web Conferencing 6 i) Web conferencing 6 ii) Technical Features of web conferencing 7 iii) How web conferencing works 7 iv) Server Architecture 8 v) Issues with web conferencing 7 vi) Standards in web conferencing 8 How companies are using the web conference 9 a) Identify and Describe Issues 12 b) Web conferencing advantages 8 c) Challenges of webconferencing 8 d) Web conferencing advantages 8 Businsess impacts of web conferencing 8 a) Businsess impacts of web conferencing 8 b) Collobaration and Process Management Survey Results 8 c) Business Case Studies 8 a)Seagate Case study 8 b)Vodafone Case Study 8 c)University of Notre Case Study 8 d)Cost Savings from web conferencing 8 e)Top web conferencing solutions for Enterprise 8 Conclusion & Recommendation 10 Executive summary As an integral part of the course “Integrated System Network” for E Business Technologies Program we are assigned by our respected course teacher to write a report on “Web Conferencing and its impact in Business”....
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...Option 1: Web Conferencing Programs Research Memo MEMORADUM Date: August 19, 2013 To: John Doe, Manager From: , Research Department Subject: Web Conferencing Programs Research In this memo you will find the research on three different web conferencing programs; Fuze Box, Infinite Conferencing, and Cisco WebEx. These points summarize my findings. 1. Performance of the programs Fuze Box | * Screen the conference in HD * APP and Desktop screen sharing * Simple to collaborate at any time on any device * Works with iPhones to tablets, Macs to PCs, * Androids to iPhones and PCs to Macs * Cloud storage and VoIP Audio | Infinite Conferencing | * Share the entire desktop with Web meeting participants * Get instant feedback of the meetings * VoIP Audio and private and public chat * With one click transfer files to all participants * Video web conferencing for everyone * 24/7 phone support when needed | Cisco WebEx | * Share all applications and documents * VoIP Audio * Users are managed * Video in HD * Option for corporate licensing * 24/7 live support | During my research on the three web conferencing programs I found that they all would benefit our company in different ways. 2. The Cost of each program Fuze Box | * Free 14 day trial * From $17-$69 a mouth depending on the plan you choose * $17 plan allow 12 participants, 1 GB of Storage and unlimited VoIP audio * $69 plan allow 100 plus participants...
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...Memo To: Amy Brown From: David Carlson Date: 07/11/2011 Re: Research for a new, easy-to-use web conference program Message: On your request I have done some research into various web conferencing programs. Included is a table of the different programs I researched. In my research I came across several very good programs, but as I continued with my research one program stood out above the rest, Adobe Connect 8. When I did my research I was looking at usability, cost, features, and company reliability. Beck (2010) states, “Adobe Connect 8 is easier to use, offers better collaboration, richer audio and video experiences, improved access and extensibility, and increased security and support.” Connect is set up so that web conferencing is easier to setup and connect to. It has optimized screen control and enhanced audio and video controls. According to Info Tech (2011) "on a relative basis, Adobe maintained the highest Info-Tech Value Score of the vendor group." Value score: "Vendors that score high offer more bang for the buck(e.g. features, usability, stability, etc.)than the average vendor, while the inverse is true for those that score lower." (Info Tech, 2011) I recommend that we purchase Adobe Connect for our web conferencing needs. Not only it will it be easy to integrate into our system but it also has applications for eLearning and webinars, making it a great tool to help our people stay on top of the game. Source: Info Tech Research Group,...
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...standardize on a standardize web conferencing solution for online meeting, eLearning, and webinars. It ranks number three in the market | The only thing is wrong with this web conferencing is that there is no post call reporting, and participant Annotation. | 8.13 | $55 | 50 People | Infinite Conferencing http://www.infiniteconferencing.com/pro_services_rally.php | Infinite conferencing ranks number one in the market. According to Infinite Conferencing “Infinite combines the intimacy and impact of face-to-face meeting with the cost savings, flexibility and convenience of online collaboration.” | The only thing wrong about this program is, it does not have any tutorials | 9.83 | $35 | 1000 people | Global Meet https://www.globalmeet.com | In Global Meet it has everything needed for a web conference, it ranks number four in the market. | The only problem with, Global Meet it does not have a remote IT Support plus everyone have to pay extra fees for an Operator assisted Meeting. | 8.90 | $45 | 125 people | GoToMeetinghttp://www.gotomeeting.co.uk/fec/online_meeting | After watching the videos GoToMeeting has a little more than all of the other web conference. According to GoToMeeting (2013), built-In Security Measures * SSL-encrypted website * End-to-end 128-bit AES encryption * Automatic inactivity time-out * Strong passwords * Safety-oriented user interface | In GoToMeeting Web Conferencing programs it has some little problem...
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...Adobe Connect James Scott Professor: Kristine Tressler ENG 315 8/24/2012 August 24, 2012 James Scott 242 Harris Lane Atlanta, GA 30074 (440) 123-3456 Donnie.Monette@gmail.com Mr. John Thomas 2845 Bullhead Drive Atlanta, GA 30342 Dear Mr. Thomas Enclosed you will find a copy of my justification report detailing implication and integration of the communication platform Adobe Connect. At Adobe Connect, we’ve found the key to the connected experience is providing the right content at the right time in the right context and in the right channel. Every business and government agency has a unique workflow that is optimized for their particular needs. Any new communication, conferencing, or collaboration application should complement existing workflows and not disrupt operations. Therefore, most deployments need to be customized with and easy way to sign-on, extract data to serve other applications, provide reporting, and connect with other systems in the network. I have included in the report an acquisition strategy along with a budget analysis for you to review at your convince. Should you have any questions regarding the information enclosed, feel free to call or email me at the contact information provided. I look forward to hearing from you, and please let me know if I can do anything to further assist you. Sincerely, James Scott Enclosure: Final Report Table of Contents Executive Summary……………………………………………………………………………………………………..4 Introduction…………………………………………………………………………………………………………………...
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...years, primarily due to increasing energy costs. In an effort to reduce travel expenses, many companies, both large and small, are using videoconferencing and Web conferencing technologies. Videoconferencing figures to have an impact on the business world in other ways, as well. More employees maybe able to work closer to home and balance their work and personal lives more efficiently; traditional office environments and corporate headquarters may shrink or disappear; and freelancers, contractors, and workers from other countries will become a larger portion of the global economy. Q. 1: One consulting firm has predicted that video and Web conferencing will make business travel extinct. Do you agree? Why or why not? Ans.: We don’t agree with this consulting firm. Because from the case, we see that, the global e- Sustainability Initiative and the climate Group estimated that up to 20 percent of business travel could be replaced by virtual meeting technology. So, without revolutionary improvement of technology business travel can’t be extinct. Q. 2: What is the distinction between videoconferencing and telepresence? Ans.: Many in the end user community are very familiar with videoconferencing, a solution set that has been around for over twenty years. Videoconferencing provides two-way, interactive audio and video communications between two or more end points. In the past decade, videoconferencing technology and products have advanced along multiple fronts – including the...
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...INTERACTIVE SESSION: MANAGEMENT VIRTUAL MEETINGS: SMART MANAGEMENT Instead oftaking that 6:30 A.M. plane to make a round of meetings in Dallas, wouldn't it be great if you could attend these events without leaving your desktop? 'Ioday you can, thanks to technologies for videoconferencing and for hosting online meetings over the Web. A June 2008 report issued by the Global e-Sustainability Initiative and the Climate Group estimated that up to 20 percent of business travel could be replaced by virtual meeting technology. A video conference allows individuals at two or more locations to communicate simultaneously through two-way video and audio transmissions. The critical feature of videoconferencing is the digital compression of audio and video streams by a device called a codec. Those streams are then divided into packets and transmitted over a network or the Internet. Until recently, the technology was plagued by poor audio and video performance, and its cost was prohibitively high for all but the largest and most powerful corporations. Most companies deemed videoconferencing a poor substitute for face-to-face meetings. However, vast improvements in videoconferenc ing and associated technologies have renewed inter est in this way of working. Videoconferencing is now growing at an annual rate of 30 percent. Proponents of the technology claim that it does more than sim ply reduce costs. It allows for "better" meetings as well: it's easier to meet with partners, suppliers, sub...
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