Report Writing Guide Lines

1. Abstract —we cannot accommodate boldface, headings, or bullets within the abstract. You must either remove this formatting and incorporate the text into the abstract or move the content to the body of the text. If small caps are used for a definition in the Abstract, small caps must be used again (once ‐ for the same definition) within the body of text.

2. Table of Contents: The table of contents should not be numbered and the contents must start from page number 1. Any page(s) before table of contents should be numbered in Roman. The page numbers should match correctly to the actual contents in the final version of the report. Heading up to third level may be included in the table of contents.

3. List of Figures: All the figures used in report are mentioned here according to their page numbers

4. List of Tables: All the tables used in report are mentioned here according to their page numbers

5. List of acronyms: All the abbreviations and acronyms used in the report are listed here.

6. Introduction:

7. Research work:

8. Conclusion:

9. References: In‐Text Citations References to other sources should be numbered sequentially by order of mention in the text, with the number placed in brackets and the end of the sentence and printed on line (not as a superscript) like [1]. In‐text citations should appear at end of the clause/sentence. Multiple in‐text citations should appear as [1], [2] or [1]–[3] and should appear in chronological order as [4], [17], [34], [35].

Direct quotes that will occupy less than 3 lines when typeset should be inside double quotation marks, with page number of quoted material listed after source number (like [1, p. 321]). Direct quotes occupying more than 3 lines (4 and plus) should be formatted as block quotes, where quote is indented from left margin without quotation marks, and any reference should appear outside the period.

NOTES: 1. The Abstract cannot contain reference numbers. Please remove them. 2. Only last names can be used within the paper (no first names).

References: Reference List

• The list of all references cited in the text should appear in numeric order of mention as endnotes. If samples below are not adequate, see Chicago Manual of Style, 15th ed.

• References use sentence‐style capitalization with article or chapter titles (CMS 17.51) and headline‐style capitalization with book titles (CMS 17.50).

• Each reference begins with the first initial of the author then follows with last name.

• References to other sources should be numbered sequentially by order of mention in the text, with the number placed in brackets and printed on line (not as a superscript) like [1].

• Only one reference should be listed per reference number.

• The list of all references cited in the text should appear in numerical order of mention as endnotes (see samples that follow).

• Footnotes and endnotes for references or for other material may not be used.

• Note about Personal Interviews: These should not be given as a reference at the end of the paper (because this type of information is not technical per se). Instead, this information should be incorporated into the text, giving the person’s name and date inside the text itself whenever information is used from the interview.

Reference List: Examples

Book

[1] M. S. MacNealy, Strategies for Empirical Research in Writing. Boston, MA: Allyn and Bacon, 1999.

[2] J. H. Watt and S. A. van den Berg, Research Methods for Communication Science. Boston, MA: Allyn and Bacon, 1995.

NOTE: The edition may be inserted after the title of the book. Just place a comma after the name of the book, then insert “2nd ed.” (with a period after it).

Chapter in a Book

[3] S. Kleinmann, “The reciprocal relationship of workplace culture and review,” in Writing in the Workplace: New Research Perspectives, R. Spilka, Ed. Carbondale, IL: Southern Illinois University Press, 1993, pp. 56–70.

Article in a Periodical

[4] I. Thompson, “Women and feminism in technical communication,” Journal of Business and Technical Communication, vol. 13, no. 2, pp. 154–178, 1999.

Article in an Online Journal

[5] M. B. Sarkar, B. Butler, and C. Steinfield. (1995). Intermediaries and cybermediaries: A continuing role for mediating players in the electronic marketplace. Journal of Computer‐Mediated Communication. [Online]. Available:

http://jcmc.indiana.edu/vol1/issue3/sarkar.html

Paper Published in Proceedings
[6] K. St.Amant, “Virtual office communication protocols: A system for managing international virtual teams,” in Proceedings of IEEE International Professional Communication Conference, 2005, pp. 703–717.
Conference Presentation
[7] K. Riley, “Language theory: Application versus practice,” presented at the Conf. of the Modern Language Association, Boston, MA, December 27–30, 1990.
Website
[8] Structural Engineering Society–International. [Online]. Available: http://www.seaint.org
Technical or Government Reports
[9] V. Khatri, S. Ram, R. T. Snodgrass, and I. Vessey, “Strong vs. weak approaches to conceptual design: The case of temporal data semantics,” TR 147‐1, Kelley School of Business, Bloomington, IN, 2006.
Multimedia Products
[10] R. S. Kaplan and D. P. Norton, Balancing the Corporate Scorecard. [CD‐ROM]. Harvard, MA: Harvard Business School Publishing, 1999.
Grant
[11] National Science Foundation grant SBR‐9601905 (1997–1999).
Dissertation
[12] J. O. Williams, “Narrow‐band analyzer,” Ph.D. dissertation, Harvard Univ., Cambridge, MA, 1993.

Reference List: Examples of Online Sources

1. Magazine Articles
Basic Format:
[3] J. K. Author. (year, month day). Title of the article. Magazine Title. [Type of medium]. paging if given. Available: site/path/file
Example:
[3] S. Fujii and Y. Mikami. (1991, Apr. 20). Construction aspects of intelligent buildings. IEEE Communications Magazine. [CD‐ROM]. pp. 50–57. Available: UMI File: IPO (IEEE/IEE Publications Ondisc) Item: 3939837
[3] J. Yates and W. J. Orlikowski. (1990, Mar.). Mediated communication in organizations: A theoretical framework and research agenda. Sloan Working Papers. [Online]. Available: http://hdl.handle.net/1721.1/2302
2. Papers Presented at Conferences
Basic Format:
[4] J. K. Author. Title of the presentation. Presented at Conference title. [Type of Medium]. Available: site/path/file
Example:
[4] Process Software Corp. MA. Intranets: Internet technologies deployed behind the firewall for corporate productivity.
Presented at INET 96 Annual Meeting. [Online]. Available: http://www.process.com/Intranets/wp2.htp

3. Reports and Handbooks
Basic Format:
[5] J. K. Author. (year, month). Title of the report or handbook. Company. City, State or Country. [Type of Medium]. Available: site/path/file
Examples:
[5] S. L. Talleen. (1996, Aug.). The IntraNet architecture: Managing information in the new paradigm. Amdahl Corp, CA. [Online]. Available: http://www.amdahl.com/doc/products/bsg/intra/infra/html
[5] Netscape Communications Corp. (1997, Dec.). The new way to share workgroup information. [Online]. Available: http://home.netscape.com/comprod/a
4. US Government Documents
Basic Format:
[6] Legislative body. Number of Congress, Session. (year, month day). Number of bill or resolution, Title. [Type of medium]. Available: site/path/file
Example:
[6] US House. 102nd Congress, 1st Session. (1991, Jan. 11). H. Con. Res. 1, Sense of the Congress on Approval of Military Action. [Online]. Available: LEXIS Library: GENFED File: BILLS
5. Patents
Basic Format:
[7] Name of the invention, by inventor’s name. (year, month day). Patent Number. [Type of medium]. Available: site/path/file
Example:
[7] Musical toothbrush with adjustable neck and mirror, by L.M.R. Brooks. (1992, May 19). Patent D 326 189. [Online]. Available: NEXIS Library: LEXPAT File: DESIGN

Formatting

1. Use A4 size page with top, bottom, and right margin as one inch. Left margin should be 1.25 inches.
2. Use only one side of the page for printing.
3. Use Times New Roman font for the project report.
4. Chapter title should be in 16 – 18 pt size, bold.
5. Header should be in 9 pt size, italic, not bold.
6. Headings / sub headings should be from 16 pt sizes to 12 pt sizes respectively in bold depending upon level of heading.
7. Body text should be in 12 pt size.
8. Body text should be justified on both right and left side.
9. A separator page containing the chapter (or appendix) number and name in 16 – 18 pt size (bold) should be placed before start of each chapter (or appendix).
10. The sections should be numbered with chapter number e.g. 1.1, 1.2, and so on in the same font size and style as the section heading. The subsections should be numbered with the number of their parent sections e.g. 2.1.1, 2.1.2 and so on.
11. Figure and table: For caption use Arial Narrow, size 10.

Special Components

1. Figures: Figures should be numbered and labeled as Figure 1.1 and Table 3.2 etc. Mention the figure number in the text where you refer it. Figures should be inserted after the text where these are explained.
2. References: List all the books, journals, research articles, web sites you referred for the project and place the list under Bibliography or References at end of your report. The list should be numbered. Insert the number of referenced material that you learnt, copied, or referred with the text in your report. For example a book on CDMA is placed at number 2 in your reference list and you are mentioning applications of CDMA from that book in your report. You must insert [2] at the end of your sentence. All references must be used in the text/report.
3. Roman Numbering: The first few pages from dedication to table of contents should be separately numbered in roman numbering as (i), (ii), (iii) and so on. The normal numbering (1, 2, 3…) will start from first page of Chapter 1.

“Sample”
Antenna Tracking System using GPS

By:
Khalid Khan

Submitted to:
Mr. Sohaib Rehman

NATIONAL UNIVERSITY OF MODERN LANGUAGES ISLAMABAD
June, 2010