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A Physician-Based Claim

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Explain the administrative life cycle of a physician-based claim (CMS 1500) from the beginning, starting with when the patient makes an appointment to the claim being paid and processed.

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A new patient is defined as a person who has not received any professional service from the health care provider or another provider of the same specialty in the same group practice within the last 36 months. An established patient is a person who has been seen within the last 36 months by the health care provider or another provider of the same specialty in the same group practice.

There are three parts to the development of a claim:

• The preclinical interview and check-in

• The clinical assessment …show more content…
Call insurance company to verify insurance eligibility and benefit status. The patient's eligibility for the insurance plan and the benefits of the plan need to be verified and clarified before the patient is given the initial appointment. How this check is performed will depend on the health care provider status as either primary care physician or health care specialist. A primary care physician (PCP) is a family practitioner, internist, pediatrician, and in some insurance plans, a gynecologist, responsible for providing all routine primary health care for the patient. Call the insurance company to check on the patient's …show more content…
Created the encounter form for the patient

POST CLINICAL CHECK-OUT PROCEDURES

At this point the procedures for new and established patients merge.

Step 1. Code, if necessary, all procedures and diagnoses

Step 2. Enter the charges for procedures and/or services performed and total the charges

Step 3. Post all charges to the patient record either manually or through the computer

Step 4. Collect payment from patient. Most patients' policies require the payment of a portion of the fee for services rendered to the health care provider.

Step 5. Post any payment to the patient's account.

Step 6. Develop the insurance claim. The insurance claim form used to report physician services is known as the HCFA 1500 form.

Step 7. Note the completion of the claim form on the patient's ledger/ account.

Step 8. Affix any required attachments to the claim, such as copies of operative reports, pathology reports, and copies of written authorizations.

Step 9. The provider signs the claim form, if the claim is manually completed, or if special arrangements have been made with the insurance carrier the provider's name is typed or stamped.

Step 10. File a copy of the claim form and copies of the attachment(s) in the practice's insurance

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