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Accounting Systems Exam Review

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Submitted By alvdolaura22
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AIS Overview
What can an AIS do? * Companies are able to track a variety of things. * The number of hours worked by employees all over the world. * The amount of sales taxes to be paid by one store.
Types of AIS:
Three categories of AIS: know the difference
Manual systems * Generally used by small organizations. Entirely manual system would require: * Source document * Turnaround document- Company output sent to an external party, who often adds data to the document and then are returned to the company as an input document. Machine readable format. Improves accuracy by eliminating the potential for input errors when entering data. Paper based, sent from organization to customer, same doc is returned by customer to organization. * General ledger * General journal * Special journals * Subsidiary ledgers
Legacy systems * Existing system, often based on old technology.
Advantages are that legacy systems: * Customized to specific needs. * Support unique business processes not inherent in generic accounting software. * Contain invaluable historical data that may be difficult to integrate into a new system. * Well supported and understood by existing personnel. * Disadvantages are that legacy systems: * Costly to maintain. * Often lack adequate supporting documentation. * Hardware needed to maintain may become obsolete. * Not usually based on user-friendly interfaces. * Tends to use software written in older computer languages. * Often difficult to modify to make user friendly. * Difficult to integrate when companies merge. * * * Decision whether to replace or update legacy systems. * Screen scrapers - Screen scraping is the process of collecting screen display data from one application and translating it

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