Kudler Accounting System By Victor Cromartie BSA /310 February 25, 2013
Adaptation to an accounting system within a business or enterprise adds informative value across the company’s infrastructure. The value displayed by the accounting system role plays in effective facets such as faster processing to all accounting functions and foundationally offering over the top results to errors prone from human weaknesses within the data processing schema. System adaption can improve managerial resourcing and monitor processing thus allowing for better control within Kudler entities presently and within the future. Values stream outward as time and responsibilities are placed into organized role task for employees, allowing for improved customer service among consumers and stakeholders. Core features within the accounting system will address priority levels of information, enhancing decision making in all facets of company planning and viable control functions. A point of central consideration should be the inventory focus within Kudler Fine Foods. Inventory remains essential in balancing all spherical points within the Kudler organization.
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Characteristics of the System In the opinion of this accounting firm, Kudler Fine Foods needs to purchase software to record, maintain, and report their information. Every organization has several processes with some experiencing more complex than others. If Kudler wants to remain competitive they must make this transition. The current software at the Kudler headquarters is outdated and many of the systems can be automated just by switching use of the current software. Changing the software allows the main location to communicate directly with the central server, back up information, and process payroll direct deposits through the bank for their employees. Customer purchasing trends and supplier orders can be automated. The savings from automating these tasks alone will pay for the software transition very quickly. By implementing AIS, Kudler can streamline, simplify, and incorporate all of their business processes quickly and effectively.
Software Key Features QuickBooks key features include; ▪ Organized GUI for simple setup, and ease of learning for end user ▪ Financial aspects pertaining to consumers, vendors, banking are centralized into one convenient location. Paperless banking. ▪ Monetary expenses relating to outgoing and incoming expenditures easily organized to create reports and needed invoices. This includes tax items, and export features for Excel are present. ▪ Employee, customer and vendor demographic data organization (quickbooks).
System Core Technology Each location currently uses Windows 98 for core technology. Minimal upgrade recommendations for POS in the network are Windows XP SP3. Novell network servers can be eliminated, with upgrade to Windows Server 2003 R2 as the centralized server. Network Internet connections need upgraded to minimal 100mbs.
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Please refer to hardware consideration above as a visual reference in comparison to current system (Support, Kudler).
Software Benefits All aspects of benefits are outlined in one word, which is automation. Benefits include; • Record keeping- Keep all records in one place, add notations or memos as needed. • Reconciliations- Human error can occur in data keeping. Features in QuickBooks allow for easier cross reference, and ability to alter past transaction history in real time. • Customers- Accounts receivable cash flow is based upon customers and continued loyalty. A specialized tool for cash flow is a core benefit. • Vendors- accounts payable for needed services is intertwined as a special attention to section within the core attributes. • Employees- Employee information is vital to an organization. QuickBooks pro allows unlimited terms on record keeping. Keeping track of employee information is necessary, side notes can be added as special areas of concern.
Software Pricing Maintenance Fees Maintenance fees will only be needed through exhaustive system calibration. Key maintenance features which are needed were represented in initial table of core features needed. Kudler has to determine if additional IT people are needed or Smith Consulting will act as a maintenance vendor. Implementation Costs Intuit does offer software implementation directions within the website. Implementation and installation instructions refer to single pc install or install over a network with a shared server (support install).
Hardware Costs Hardware costs will deal with Upgrades from 56k modem to 1000mbs dedicated line per location. Hardware upgrades will include 12 POS stations, 4 per location and a dedicated server housed within Kudler’s main location. The dedicated server will run Windows 2003 R2 server. Please note these hardware considerations are within the minimal limits needed to support the recommended software.
|Hardware- Software Cost and Financing |
|Hardware Cost |Software Cost |Financing Options |
| Below is a general overrun of what is provided. |QuickBooks Pro per |Hardware; |
| |$199.99 User. Offers 60 |As low as |
|Genuine Windows® XP Pro no monitor |day free trial software |$20.00/month*2 |
|4GB DDR3 SDRAM - 4 DIMMs |before actual | |
|1TB Serial ATA Hard Drive |activation. |Software; |
|16X DVD+/-RW Drive |(intuit) |Contact Intuit |
|Dell USB Entry Keyboard-Optical Mouse | |representative for |
|Inspiron 560 Minitower | |financing options. |
|Intel-dual-core (3.20GHz,2MB L2,1066MHz) | | |
|Integrated 10/100/1000 Ethernet | | |
|Market Value1 | | |
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|$667.99 | | |
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|Total Savings | | |
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|$229.00 | | |
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|Dell Price | | |
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|$438.99 | | |
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|Dell Inspiron 560 price includes $229 instant discount (configure) | | |
Value in positively adapting to preluded recommendations will add to Kudler’s overall quality of service. Internally the quality of service will be shown in terms of service, product cost reduction, integrity of decision making as more accountable information is collected and received, and employees knowledge and ease to share knowledge with co-workers to improve consumer retention and customer service. Externally the ideals represented internally will embrace the changing needs of the company, while continuing to play out Kudler’s mission. A scenario for example is payroll responsibilities within the accounting system will reduce human error through automation, saving time and frustration. Departmental management will have the information to analyze and help control costs. Purchasing QuickBooks and additional modules will effectively enhance interaction of vendors (distribution,-supply), consumers, and employees. ROI will be positive as revenues are increased and costs are lowered. Kudler will real-time information will adapt a more consciences attitude in competitive efforts. Automation efforts allow for simultaneous interactions of system assets, as features will be interconnected to a single database. As inventory treads on a thin line accurate counts must balance purchasing. The recommended software and system will help integrate the current POS interface allow for effort to become more manageable, profitability will increase. .
References: http://quickbooks.intuit.com/pro/features/ http://blog.softwareadvice.com/articles/accounting/peachtree-vs-quickbooks-1062211/ http://www.smallbusinesscomputing.com/news/article.php/3939491 http://accountinginventorysoftware.net/ http://www.ehow.com/about_5457718_benefits-having-quickbooks-pro.html http://proadvisor.intuit.com/product/more-products-solutions/payments/merchant-service-for-quickbooks/
http://support.intuit.ca/quickbooks/en-ca/iq/Install--Update-and-Convert/Installing-QuickBooks-on-computers-that-are-networked/HOW12615.html 