BACHELOR IN INFORMATION MANAGEMENT
(IM110)
__________________________________________________
FOUNDATION OF RECORDS MANAGEMENT
(IMD155)

ARTICLE REVIEW;
RECORDS MANAGEMENT PRACTISES IN MALAYSIA:
OVERVIEW OF CLASSIFICATION TOOLS FOR RECORD MANAGEMENT

PREPARED BY;
NIK ALISA AMAT BT NIK YUSOFF
(2010250716)
D1 IM1102A

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Article Review;
This publication advises Commonwealth agencies on how to develop classification tools to support records management processes in their organisation. The management of records and other business information can be greatly facilitated by developing and implementing tools to assist with classification, titling, retrieval, sentencing and disposal of records. Divided into five parts, the overview compares two classification tools developed from a business classification scheme. One is arranged hierarchically -a records classification scheme. The other is arranged alphabetically -a functions thesaurus.
The process of classification helps describe, organise and control information. It creates order in understanding what an organisation does and how it does it. A simple classification tool can facilitate and enhance the capacity of the organisation to share information and knowledge. Classification tools guide users to the most appropriate classification for individual records. A records classification scheme is a classification tool presented in a hierarchical structure. It is sometimes referred to as a ‘file plan’ or ‘record plan’. Often a records classification scheme is depicted as a directory or ‘folder’ structure. The components of the records classification scheme are displayed hierarchically in the order, or ranking, of function. When a records classification scheme is accessed via a desktop application, users may initially see only the top level of classification