...Pm3 essay | Project Procurement Management in Information Systems Projects | Mogamat Shaheed Adams (207191948) | | INFORMATION SYSTEMS III (MODULE A) | 21 September 2010 LECTURER: Mr S Dunn | Project Procurement Management in Information Systems Projects ABSTRACT It is becoming increasingly important for information technology professionals to understand project procurement management. Procurement management has become a tool that can save organizations huge amounts of cost. Therefore the emphasis on expert knowledge surrounding the procedures and stages through project procurement management are becoming so necessarily. There are numerous tools and techniques available to project procurement teams to get favourable results and outputs. These outputs become important tools to organizations to use in the future on similar projects. INTRODUCTION Acquiring products or services under contract using outside buyers or sellers has become a very important aspect to many organizations. The reasons is that it reduce both fixed and recurrent costs, allowing client organizations to focus on its core business, organizations can gain access to specific skills and technologies, providing flexibility where extra staff can be provided during periods of peak workload, and increasing accountability because contracts are legally binding. To be successful in project procurement management there are four main processes for organizations to follow. They are planning...
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...Marie S. Hemsley Contract Negotiations Mon-Wed. 7-8:20pm Chapter 6 – Section VIII NEGOTIATIONS Negotiating government contracts and modifications is an art, a science, and an acquired skill. In order to acquire the skill, the negotiator must have a firm knowledge of the basic rules of government contract law and appropriate contract procedures. A successful negotiation depends on communication, price demands, and complete preparation. Negotiation without adequate preparation invites failure and is, in fact, a breach of the negotiator's obligation to oneself, the government, and to the public trust. Adequate preparation enables the negotiator to negotiate with strength to take and hold the initiative throughout the negotiation conference and to meet any challenge with confidence. It is emphasized that lack of preparation for negotiations places the government in a position of distinct disadvantage. The discussion contained in this chapter is based on the assumption that negotiation after receipt of proposals is considered necessary. That is, for any situation where adequate price completion has not been assured via competitive bids, technical requirements, or proposals taken with the view of an award based upon the lowest reasonable price. VII. Negotiation Exchange with offerors after establishment of the competitive range. Negotiation are exchanges, in either a competitive or sole source environment, between the Government and offerors, that are undertaken with the...
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...organization’s needs. There are several plans for projects, such as the scope management plan, schedule management plan, cost management plan, procurement management plan, and so on, defining each knowledge area as it relates to the project at that point in time. For example, a project team must develop a plan to define the work that needs to be done for the project, to schedule activities related to that work, to estimate costs for performing the work, to decide what resources to procure to accomplish the work, and so on. Executing processes include coordinating people and other resources to carry out the various plans and produce the products, services, or results of the project or phase. Examples of executing processes include acquiring and developing the project team, performing quality assurance, distributing information, managing stakeholder expectations, and conducting procurements. Monitoring and controlling processes include regularly measuring and monitoring progress to ensure that the project team meets the project objectives. The project manager and staff monitor and measure progress against the plans and take corrective action when necessary. A common monitoring and controlling process is reporting performance, where project stakeholders can identify any necessary changes that may be required to keep the project on track. Closing processes include formalizing acceptance of the project or project phase and ending it efficiently. Administrative activities are often involved...
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...Overview The overview of the project says that the fiction corporation data centre is moving its primary data centre miles away by upgrading its network and correct any security flaws its infrastructure in the part of its move with a capital budget of $500,000 without interrupting business operations. . MCC helps in controlling costs, improving operational excellence and mitigating risk during device network and software refreshes with systematic, comprehensive, efficient approach on upgrading the network infrastructures.Fiction Corporation—a detailed project overview, and the identification of all stakeholders, including both Big-Proj and Fiction Corporation, as well as the 500 retail outlets. Initiating the project Project initiation is the reference that determines the scope and the process activity to solve on a problem in establishment of projects to achieve the aim and objectives representing the roles and responsibilities of the organization and its goals of customer expectations and requirements Designing the business need: Here, the initial step of business plan is considered as the most important entity as it provides a roadmap for success on a thoughtful and long term business plan. Business plan is illustrated as the description of the business future. It’s a document which predefines the projects plans and the business strategy consisting the set of resources which is based on the potential elements of business which depends on the change and growth of the...
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...MANUAL OF PROCUREMENT POLICIES AND STANDARD OPERATING PROCEDURES for THE NHF PROGRAMMES of THE MINISTRY OF HEALTH And THE MINISTRY OF POPULATION WELFARE GOVERNMENT OF PAKISTAN TABLE OF CONTENTS ACRONYMS AND ABBREVIATIONS DEFINITIONS SECTION ONE GUIDELINES AND POLICIES 1. PURPOSE OF THIS MANUAL 2. INTRODUCTION 2.1 Application of this Manual 2.2 Public Procurement in Pakistan 2.3 No Application in the Provinces 3. USE OF STANDARD PROCUREMENT FORMS 4. STANDARD BIDDING DOCUMENTS 5. COMMUNICATION AND RECORDS MANAGEMENT 5.1 Authority for Correspondence and Communications 5.2 Documentary Records 5.3 Responsibility and Accountability 6. PROCUREMENT POLICY GUIDELINES 7. CODE OF ETHICS SECTION TWO 1-49 STANDARD OPERATING PROCEDURES (See List in Section Two) SECTION THREE 1-17 STANDARD PROCUREMENT FORMS (See List in Section Three) SECTION FOUR ADDITIONAL NOTES TO THE STANDARD OPERATING PROCEDURES (See List in Section Four) ACRONYMS AND ABBREVIATIONS ADB Asian Development Bank AG Auditor General AGPR Accountant General Pakistan Revenue BOC Bid Opening Committee EOI Expression of Interest EPI Expanded Programme of Immunization FPC Federal Procurement Cell GFR General Financial Rules, 1951 GoP Government of Pakistan ICB International Competitive Bidding IFI International Financial Institution ITB Instruction to Bidders LC Letter of Credit LCS Least Cost...
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...Expert Reference Series of White Papers Tips and Techniques to ® Pass the PMP Exam 1-800-COURSESwww.globalknowledge.com Tips and Techniques to Pass the PMP® Exam Dan Stober, PMP Introduction Passing the Project Management Professional (PMP)® certification exam can seem like a daunting task when project managers first decide to take the leap. Just like a project management plan, if you carefully map out your study plan, you will be successful. You must understand several key concepts, be intimately familiar with the five process groups and ten knowledge areas, understand project management terminology, and learn to think like PMI. It is also important to set study goals, create a schedule for success, and commit fully to passing the exam in order to obtain your PMP® credential. Following the best practices outlined here can put you on the road to certification and will have you prepared for your PMP® Boot Camp. Everything that you need to understand prior to Boot Camp is listed here. Terminology There is a large volume of terminology associated with project management, but there are some key terms that you must be aware of as you are preparing for your exam. Learning these terms before your PMP® Boot Camp will have you ahead of the game and not playing catch-up (these definitions are not taken word for word from the PMBOK Guide®, 5th Edition): Analogous Estimating: Estimating based on a previous, similar activity or project. Think of it as making...
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...Segmentation Strategy Project Strategic management analyzes the major initiatives taken by a company's top management on behalf of owners, involving resources and performance in internal and external environments. It entails specifying the organizations mission, vision and objectives, developing policies and plans, often in terms of projects and programs, which are designed to achieve these objectives, and then allocating resources to implement the policies and plans, projects and programs. A balanced scorecard is often used to evaluate the overall performance of the business and its progress towards objectives. Recent studies and leading management theorists have advocated that strategy needs to start with stakeholders expectations and use a modified balanced scorecard which includes all stakeholders. Initiating Process Group The Initiating Process Group consists of the processes that facilitate the formal authorization to start a new project or a project phase. Initiating processes are often done external to the project’s scope of control by the organization or by program or portfolio processes, which may blur the project boundaries for the initial project inputs. For example, before beginning the Initiation Process Group activities, the organization’s business needs or requirements are documented. The feasibility of the new undertaking may be established through a process of evaluating alternatives to pick the best one. Clear descriptions of the project...
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...according to the requirement. * Estimate the cost of the construction. * Submit the proposal to coffee Pty. Ltd * Approval of the project. Second Stage (after get the contract) Initiation of the project * Obtaining the agreement (signing the contract) * Define initial scope, financial resources, timeframe, target * Negotiate internal and External stake holders Planning for the project * Establish the total scope, define and refine objectives * Develop the project management plan * Develop the project documents that will be used to carry out the project. * Activity list: 1. Proposal writing 2. Selecting team members and group leader. 3. Collecting required information. 4. Conducting feasibility analysis. 5. Outlining customer requirements. 6. Develop project charter. 7. Identifying stakeholders. 8. Collecting requirements. 9. Project Cost estimating. 10. Project Budgeting. 11. Scheduling. 12. Project scope management planning. 13. Project scope statement writing 14. Scope baseline. 15. Defining accepted work deliverables. 16. Project risk management planning. 17....
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...under budget. The project management office helped ensure the project was supported effectively and efficiently by incorporating different project management tools and techniques. The project managers along with members from other teams were able to incorporate a standardized approach for the project to meet the development of project requirements. To help “provide guidelines and criteria for tailoring the organization’s process” (PMI, 2013) the project team included the five process groups of Initiating, Planning, Executing, Monitoring and Controlling, and Closing. During the initiating process group the project manager must define the phases of the project, which was accomplished by dividing it into five phases with nine milestones over two years. During the initiating phase the project manager must clarify what constituted the start and completion of the project. The timeline included an outline for procurement and fabrication of equipment to the final phase completing the axle production and corner module assembly. This process also allows the project manager to clarify project objectives to be developed to ensure what will be delivered and the resources required to meet this objective. The planning process group is used...
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...* Question 1 0 out of 0 points | | | Which of the following is true about the agile method? | | | | | Selected Answer: | c. It is used when project teams want to use the predicative approach to a project. | Correct Answer: | d. It uses several iterations or deliveries of software instead of waiting until the end of the project to provide a product. | Response Feedback: | An agile approach is often used for projects in which the business team cannot clearly express the scope early in the product life cycle, but the team does want to provide a potentially shippable product earlier rather than later. An agile project team typically uses several iterations or deliveries of software instead of waiting until the end of the project to provide one product. | | | | | * Question 2 0 out of 0 points | | | Which of the following is a pre-initiation task? | | | | | Selected Answer: | b. Developing a business case for a project | Correct Answer: | b. Developing a business case for a project | Response Feedback: | It is good practice to lay the groundwork for a project before it officially starts. Senior managers often perform several tasks, sometimes called pre-initiation tasks which include the development of a business case for a project. | | | | | * Question 3 0 out of 0 points | | | A sprint review is a meeting in which the team demonstrates to the product owner what it has completed during the sprint. | | | | | Selected...
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...Project Management T. Jones MGT/475 June 20, 2015 Project Management A project is a temporary preoccupation, which may be described as a planned prearrangement of interrelated assignments to be executed over a preset period of time as well as a predetermined cost including all other limitations. In fact, each project contains different but otherwise relevant and unique objectives, to sole certain issues within an organization’s daily operations. A project is not necessarily a routine operation, however each project does contain a detailed and specific collection of procedures that are structured and geared to achieve a particular goal. It is common practice that when a team is created for a project, the members do not generally work together. There are projects that require team members to collaborate from different organizations as well as multiple locations geographically. As it relates to projects, this paper will describe and go into great detail of what a project is; what projects accomplish as well as give actual examples of circumstances that are considered to be projects. The basic phases of the project cycle will also be explained in the text of this paper. The reasons why it is important for organizations to use project management will be discussed; as the purpose of project management as a whole is designed to address several different aspects of any organization. This paper will cover the challenges that organizations face while executing projects. Lastly...
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...Purchasing Policy and Procedures Issue date: March 2010 Table of Contents THE HOSPITAL PURCHASING POLICY 1 GOVERNANCE 4 PROCUREMENT REQUIREMENTS 6 PROCESSES 27 Appendices Glossary of terms Products and services Templates Mandatory Requirements Associated Policies THE HOSPITAL PURCHASING POLICY Objective To maximize value for money in the acquisition of goods and services through fair, open and transparent purchasing practices which comply with all applicable federal and provincial legislation and trade agreements, resulting in the highest quality service delivery. Policies 1. All purchases made by the Hospital will be compliant with the hospital’s policies and procedures. These policies and procedures will be aligned with the Ontario Supply Chain Guideline. All purchase orders and contracts will be executed according to this policy and the Hospital’s Signing Authority Policy ( insert link). Single/sole sourced purchases are acceptable only under circumstances defined in the associated purchasing procedures, and must be executed in accordance with the Agreement on Internal Trade. Vendors of Record (VOR), or preferred supplier arrangements, may be established for the supply of a certain category of goods, services or construction where strategic relationships with a small group of suppliers will result in greater value for the hospital. VOR’s must be set up through an open and competitive purchasing process. All purchasing related activities...
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...The 9 knowledge Areas and the 42 Processes Based on the PMBoK® 4th Prepared by: Amr Miqdadi,PMP,MCSE amiqdadi@pmlead.net www.pmlead.net PMI®, PMP®, CAPM® and PMBOK® Guide are trademarks of the Project Management Institute, Inc. PMI® has not endorsed and did not participate in the development of this product. Integration Management Process Name Develop Project Charter Inputs Outputs Tools and Techniques Project Statement of Work Business Case Project Charter Experts Judgment Project Management Plan Experts Judgment Project Management Plan Approved Change Requests Deliverables Work Performance Information Experts Judgment Project Management Information System Enterprise Environmental Factors Change Requests Organizational Process Assets Project Management Plan Updates Contracts Enterprise Environmental Factors Organizational Process Assets Develop Project Management Plan Project Charter Outputs From Planning Processes Enterprise Environmental Factors Organizational Process Assets Direct and Manage Project Execution Project Document Updates Project Management Plan Performance Reports Change Requests Project Management Plan Updates Enterprise Environmental Factors Monitor and Control Project Work Experts Judgment Project Document Updates Organizational Process Assets Project Management Plan Work Performance Information Change Requests Status Updates Project Management...
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...Compare and Contrast an Agency Protest to a General Accounting Office (GAO) protest" Abstract Bid protests enhance the integrity and transparency of the federal procurement process by providing offers with an effective tool to challenge federal contract awards and thereby determine whether they conform to federal procurement law and regulation (1). Therefore, when a protest is brought, successful offers must be prepared to intervene in the protest to defend their contract award. A protester is typically a third party aggrieved by the actions of a government agency which result in a contract going to an awardee viewed by the protester as non-deserving. The law permits protests to be resolved through formal as well as informal procedures. The three protests are the procuring agency, the GAO, and the COFC, which all differ considerably as to their rules, procedures, scope of review, and available relief, and being well versed on each forum’s unique aspects can be essential to a successful outcome. Created by the Budget and Accounting Act of 1921, the GAO became the first external forum for federal bid protests. The GAO was established as an independent governmental agency under the control and direction of the Comptroller General for the United States. Even though the statutes giving GAO jurisdiction to hear bid protests were not enacted until the mid-1980s, the GAO has been hearing bid protests since the 1920s. So what exactly is a bid protest...
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...14 Cost Management Plan 18 Quality Management Plan 20 Resource Management Plan 21 Communication Management Plan 23 Risk Management Plan 24 Procurement Management Plan 27 Requirements Management Plan 28 Issue Management Plan 31 Document Management Plan 31 V. Executing 33 VI. Monitoring & Controlling 36 VII. Closing 44 VIII. APPENDIX A – Project Management Documentation 47 Overview Purpose The purpose of this Enterprise Project Management Methodology guide is to provide an overview of the life of a project and describe a process to help project managers guide their projects to a successful conclusion. This guide represents OA/OIT’s recommendation for project management, and is intended to aid agencies in moving towards best practices for this discipline. Each agency should assess their level of competency in project management and use this information to their best advantage. Each project, and possibly phases of very large projects, will consist of six processes: 1. Pre-Initiation 2. Initiating 3. Planning 4. Executing 5. Monitoring & Controlling 6. Closing Integrated within these six processes is information that covers the nine knowledge areas of project management: integration, scope, time, cost, quality, human resources, communications, risk and procurement. All project management deliverable forms and templates referenced within this document are contained within a common collaboration website, which...
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