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Human Resource Management
System
( Case S tud y )

Customer Profile
The revolutionary First Indian Language
Portal www.webdunia.com was launched in the year 2000. Webdunia has played a very critical role in advancing language content in the country along with specializations in providing the Localization Services, Mobile
VAS, Language Technology, Enterprise &
Web Solutions.

Business Situation Tracking HR information with spreadsheets is a hefty & laborious task for any HR professional. If some information is changed in one of the spreadsheets, it changes the formulas and throws off calculations in other sheets. Ensuring accuracy becomes unbelievably difficult. Even the spreadsheet arrangement is not effective for reporting purposes. Solution
To reduce the manual workload of these administrative activities, Webdunia HRMS automate many of these processes by introducing specialized Human Resource
Management Systems. It has CMMI level 3‐ compliance and adopted W model for development. Webdunia HRMS aims at maintaining integrated information for various functions of the Human Resource Department including
Employee Records, Leave, Attendance etc…. It is a sophisticated web ­ based, enterprise ­ wide system (internet or intranet) designed by HR
Professionals and ASP.NET Specialists.

Benefits
Simple and more modernized
Provide information used for decision making thus simplify the decision making process
Maintains up‐to‐date account of the decisions that have been made
Comprehensive solution of tracking details of all employees
Improve communications with employees Comprehensive and easy to use software Eliminating double or triple entry

Human Resource Management System – A Case Study | Page 1

Situation

HR used to have a manual system where they had to collect applications from employees and maintain a ledger for each and every employee in order to keep their records. This entire exercise was extremely time consuming and more over it had high probability for data discrepancies. Solution

Organization Leave Policy master
Yearly Leave & Holiday Set‐up
Employee leave master (with eligibility for applicable leaves)
Leave Application (by Employee)
Leave Application (by Front office/Admin)
Approval / Rejection by IRA
Request for cancellation of applied leave
Leave Approval/Rejection & cancellation
Leave encashment
Special grants
Reports

Webdunia HRMS has facilitated their users with online access to application and better tracking
Performance Appraisal of their own records in one place. Webdunia
HRMS generates the complete reports which
Webdunia HRMS includes web‐based can be used for payroll, attendance and leave performance appraisal module that helps your processing. This is a web‐based application organization quickly create high‐value developed to include the following workflow performance appraisals for all employees. It's a based functions powerful, easy‐to‐use tool for cultivating a
Employee Management System high‐performance workforce that is completely
Leave Management System aligned with your organization's goals and
Performance Appraisal priorities. Webdunia HRMS is an innovative,
Attendance Tracking System cutting‐edge solution to manage Employee
Recruitment Management System
Performance Appraisals/Reviews. Features of
Admin functions for user management and
Appraisal module: maintaining master records
Auto Initiate Appraisal of employee
Webdunia HRMS also includes administration module for the management of master data and for user management.

Leave Management System
Web‐based Employee Leave Management
System streamlines communication between
HR and employees, facilitates simple yet efficient management of employee leaves.
Leave management ensures that all leave taken and leave requests are properly accounted for.
Office staffs can apply, approve and view leave records without the hassle and delay of going through the admin staff ‐ it's all at your fingertips with anytime, anywhere access. For employees, this system allows them to easily determine their vacation availability (from any point‐in‐time) and request leave online. For managers, leave approval no longer involve trails of paperwork. The system provides full audit trails of your staffs' leave balances and plans. Below are some essential features of leave management system:

Questionnaire for ranking employees
Powerful Ranking System to Rank
Employees based on questionnaire
Manage Appraisal Lock days.

Attendance Tracking System
Tracking the time and attendance of the employees working for the company can be a difficult task for any business. Careful records will need to be kept to ensure that all employees are being paid the correct amount on each paycheck and their earned or taken sick and vacation time is correctly logged.
Keeping track of all of this information for each employee can be a daunting assignment, but using HR software to assist in the process can make tracking the time and attendance of employees much easier and more streamlined.
It provides customized reports for review by HR personnel and department managers.
Important features of attendance module
Tightly integrated with Access Control system Show various report using Access Control data and LMS

Human Resource Management System – A Case Study | Page 2

Recruitment Management
System

Recruitment Management System (RMS) is a comprehensive online solution to your recruiting needs. Scalable for large organizations, RMS provides a natural recruitment workflow that takes you through the recruitment process, while tracking details for later analysis. The use of RMS will immediately increase the efficiency of your recruitment process.
Candidate Management
Interviewer Management
Resource Requisition
Schedule Interview
Employee Referral
Applicant Tracking
Tracking & Status Reports

Technology Used
Visual studio 2003 & 2005
IIS 6.0 (Web Server)
SQL Server 2000 (RDBMS)
Microsoft Visual Source Safe (version control) .NET framework 1.1 and 2.0
Crystal Reports 10
NetAdvantage (Infragistic) 5.0
ASP.NET 1.1 and 2.0
Windows 2003 server

Customer’s Experience
“After having an integrated, centralized solution in form of HRMS has made our life easier. The simplest things save us time. Modules like
Leave Management System,
Confirmation & Performance
Appraisal are now just point and click. Overall, we now have a solution that provides us end-to-end solution.
Eliminating double or triple entry of data has been a big benefit for us.”

Security
User can login into system using their corporate email credentials. This application is accessible only with in office intranet. Application encrypts all essential information before storing it into database for better protection of data.
For password protection used MD5 based 64 bit encryption. So that even developer cannot decrypt password

Human Resource Management System – A Case Study | Page 3

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