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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
College of Business Administration
Department of Office Administration
Sta. Mesa, Manila

SECRETARIAL ATTITUDES AND PROFICIENCY TOWARD WORD PROCESSING, SPREADSHEET, AND PRESENTATION IN SELECTED HIGHER EDUCATION INSTITUTIONS IN MANILA

Job, Denise Unika N.
Paña, Rosemin R.
Ramirez, Mariah Aubrey M,
Segui, Karl Louise C.
Zabat, Shaira Marie N.

BSOA CT 3 – 2N

CHAPTER 1
THE PROBLEM AND ITS BACKGROUND
Introduction
This chapter present and discuss the description, background, and the skill competencies of secretaries and skill qualifications required by the selected higher education institutions in Metro Manila. This also includes the highlight of the relevance of the study, the reason for choosing the topic, and the purpose and scope of the study.
In the past few years, secretarial tasks involving word processing evolved from being manual to automate. In today’s technological age, computers are the only way to maintain, develop and secure growing and established business. The computer is trying to change education and tasks dramatically. Currently, with the help of technology, not only computer itself but also its programs were persistently continuing to develop from time to time.
Secretaries especially on education institutions, handle more complex duties, such as conducting research, preparing reports, creating spreadsheets, composing correspondence and documents, and organizing other secretarial assignments. Nowadays, secretaries definitely require extensive expertise on their task performed using word processing, spreadsheet and presentation program, which are the most frequently used computer programs used in every workplace. A career in business is typically fast-paces, challenging and also rewarding. As a result, offices as well as secretaries have led to assume wider range of technology and knowhow for new responsibilities that come their way.
This research study aims to measure the secretaries’ proficiency, effectiveness in terms of awareness, literacy and performance with the usage of the said computer programs on selected higher education institutions in Metro Manila. Also, we will distinguish the secretaries’ particular skills, interests, and goals. The purpose of the study was to investigate dimensions of secretarial anxiety, eagerness, and curiosity with respect to basic computer programs. It also aims the future secretaries to keep abreast with technological changes affecting their workplace. The researcher’s goals and objectives is to transmit knowledge, skills and competencies through relevant and quality, to discover new knowledge and technology that is appropriate to the needs of the developing society, to produce adequately trained graduates with knowledge, skills and competencies, values, attitudes that will satisfy the demand of a constantly evolving global market in office world.
The researchers have decided to come up with this study because they would also be using and requiring the same knowledge and skills they would acquire as they accomplish this study.

Background of the Study At present, the technology primarily exists to help secretaries in their daily tasks, mainly, on works associated with computers. Computers are one of the greatest inventions of man that aids in almost all of our activities. It speeds up our labour and helps to get our work done with a neat and presentable output. Through computer technology, rapid access of data in almost all aspects, have been made possible. Various programs and applications can certainly ease their work, through typing, formatting, editing, encoding, computing, sorting and a lot more.
Word processing is the use of specialized document manipulation software to create, edit, and print documents. Of all computer applications, word processing is the most common. A special program called a word processor enables you to create a document, store it electronically on a disk, display it on a screen, modify it by entering commands and characters from the keyboard, and print it on a printer. A spreadsheet is an interactive computer application program for organization, analysis and storage of data in tabular form. Spreadsheet developed as computerized simulations of paper accounting worksheets. A presentation program is a software package used to display information in the form of a slide show. It has three major functions: an editor that allows text to be inserted and formatted, a method for inserting and manipulating graphic images, and a slide-show system to display the content.
All corporations, companies, even institutions highly require employees with wide expertise, capability and familiarity with technology, generally, those who buy for the secretarial position. Having broad knowledge and adequate education in this type of technology, gives advantage to aspiring corporate executives in their future career. Secretarial degrees are offered in the universities, polytechnics and colleges. Secretarial studies programs offered in universities and colleges gives opportunity to graduates to teach in secondary schools or source for employment in offices as secretaries. Those especially from the universities can also function as administrative officers.
In this study, the researchers want to identify the attitudes and measure the proficiency of selected higher education institutions’ secretaries in Manila in word processing, spreadsheet, and presentation program. This research also wants to lend a hand to the students, employees, employers, teachers, and secretaries to distinguish the skills to be emphasized and improved by the secretaries of higher education institution.

Theoretical Framework The following description is based from the Laws of Learning of Edward L. Thorndike. This study will bear the expectations of companies’ requirement in the administrative world by the learning behaviours to the skills needed in the workplace. These laws ought to discuss the conditions to be encountered in the actual learning process, namely: The first law to be considered is the Law of Requirement, states that "we must have something to obtain or do something." It can be ability, skill, instrument or anything that may help us to learn or gain something. A starting point or a “root” is needed. Secretaries need to have actual objects like computers, photocopying machines or fax machines to do actual work for word processing, spreadsheet and presentation.
The second is the Law of Primacy. The state of being first often creates a strong, almost unshakable, impression. Alongside with the arising number of competition among the applicants in a specific position in a field of work, the first ones on the list of companies “wants” will be those applicants who belong in the most youthful ones among them. This is because older ones are, as stated in the definition above, may have ways of doing work that are sometimes reluctant to the eyes of the administrative. These are almost in the person’s nature, which is why their trainings with their instructor should be precise the first time, because in this law, it states that it is the most impactful.
And lastly, the Law of Exercise that states that those things most often repeated are best remembered. It is the basis of drill and practice. It has been proven that people learn best and retain information longer when they have profound practice and repetition. Every time practice occurs, learning prolongs.
As employees continue to exercise the skills, the more likely these will be used in their daily tasks and duties. As they are practicing and working on it, it will be comfortable for them to utilize those skills because these have become their habit.

Conceptual Framework
The researchers indicate the perceived attitudes and proficiency of secretaries on higher education institutions in word processing, spreadsheet and presentation.

On our input, we include the demographic profile of the respondents such as age, gender and civil status as well as the level of proficiency of secretaries in higher education institutions in word processing, spreadsheet and presentation along with the problems they encountered with the use of the said computer programs. As we go along with the research, we made questionnaires in a survey form, to know their capabilities in acquiring the office tasks.
The paradigm distinctly shows that we seek to distinguish and measure the abilities and potentials of higher education institutions’ secretaries in the corporate world. Perceptively, HEI secretaries are proven to have wide expertise in operating those frequently used computer programs. Still, we search for added and adequate figure to provide the evidence for the proficiency and attitudes of skills required on secretaries of higher education institutions.

FEEDBACK
FEEDBACK

Figure 1
Conceptual Paradigm of the Study

Statement of the Problem The study is concerned about the secretarial attitudes and proficiency towards word processing, spreadsheet and presentation. This study aims to answer the following questions: 1. What is the demographic profile of the respondents in terms of: 2.1 Age 2.2 Gender 2.3 Civil Status 2. How prepared are the respondents for their secretarial position? 3.4 Literacy in word processing, spreadsheet, and presentation 3.5 Anxiety of the respondents before approaching the administrative world 3. What are the problems encountered by secretaries of higher education institution in using word processing, spread sheet and presentation?

Hypothesis There is no significant relationship between the demographic profile of the secretaries and their attitudes and proficiency in selected higher education institution in Manila in word processing, spreadsheet and presentation.

Scope and Limitations of the Study This study, namely, “Secretarial Attitudes and Proficiency toward Word Processing, Spreadsheet and Presentation on Selected Higher Education Institutions in Manila”, mainly focus on selected secretaries in higher education institutions in Metro Manila area only, specifically in EARIST Manila, Polytechnic University of the Philippines Manila Main Campus, and Technological University of the Philippines, Arellano University, and Centro Escolar University. The scope of this research includes the attitudes and performance of the secretaries in word processing, spreadsheet and presentation program along with the problems encountered in acquiring skills in the said fields. This research study will not be accommodating secretaries in companies which are not mentioned in the institutions above, other fields/applications other than the ones cited in the scope, and problems encountered that is not associated in the field mentioned above.

Significance of the Study Our study is focused on knowing the attitudes and proficiency of secretaries in selected higher education institutions in Manila and aims to help them and the future secretaries to improve their skills in computer programs. For the students, they should improve and become familiarized with the computer programs and also be more optimistic in throwing new information. It will be an eye opener for them to know how important to learn this programs. And also, it will be a great help for them in their future career.
For the teachers, it encourages them to improve their teaching skills in computer programs. Searching and finding new information about computer programs that is useful for the learning of the students, especially for secretarial courses. For the secretaries, it will help them to be more proficient on their daily office works. And also, encourages them to their work.
For the researchers, this may be able to know how the best attitude and proficiency in computer programs helps the secretaries and the students, because it is one of the most important skills to acquire in the workplace.
For the stakeholders, this will present them ideas to identify the skills they should obtain for them to become productive in the administrative world.

Definition of Terms
Secretary. This is a person or an employee whose job is to handle records and letters for another person in an office. An office secretary primarily use word processing, spreadsheet, and presentation program in their daily office tasks.
Word Processing. It is the production of typewritten documents which is usually automated and computerized with typing and editing equipment. It is the most frequently used computer program for making documents for secretaries and students to do their job easily.
Spreadsheet. It is use by secretaries for computation, organizing, analysis, and storage of data in tabular form. It is an all-purpose problem-solving tool having built-in functions for calculating relationships and analysing information. It consists of grids made up of rows and columns with thousands of cells or individual boxes formed by the intersections.
Presentation program. A software use to display information in the form of slide show. It is use by the secretaries in reporting or presenting information for the company.
Anxiety. Is a sense of fear that a future secretary would feel when he/she is approaching the administrative world.
Literacy. It is the knowledge that convey to a specified subject like the computer programs like word processing, spreadsheet, and presentation that was mainly used by the secretaries.
Proficiency. It is the advancement in knowledge or skills on a specified work or job.
Attitude. The way the secretaries think and feel about their work towards computer programs.
Paradigm. It is a model or pattern for something that was use by the researchers to measure the abilities and potentials of the respondents.

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