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Developing Project Proposals – Internet Exercises

Part One: Based on the results of your search, find a sample proposal that has been posted on the Web. What Company or organization developed the proposal, and what objective was it trying to accomplish?
The sample project proposal I found from the web was for server replacement (Proposal example, 2013). It was developed by ITHACA College as sample project proposal for Cheezewiz application. Cheezewiz is used by the Rodent students of the Ithaca College to support its research and teaching activities. Cheezewiz is one of the leading applications also used in the private field and it’s developed by Cheezewiz Authorities Inc. The Objective of this proposal is to clarify the project purpose and to gain approval to proceed towards developing the Project Charter. Their objective was clearly mentioned in the purpose and justification section of the proposal.

Part Two: Evaluate the effectiveness of this proposal based on information you have studied in this chapter. Discuss the strengths and weaknesses of the proposal. Are there any items missing from the proposal that should have been included?
The author mentioned in the book (Gido, 2009) that developing a proposal for a larger company should be treated as project in itself. If the proposal is for large technical projects, it would be multivolume documents and it includes three sections such as technical, management and cost. The sample proposal I chose is not for large technical projects hence it is only 4 pages document, however it includes all the three sections in the proposal. One of the advantage of this sample proposal is that anyone would be able to understand and it can be a base for writing any proposal including larger technical project. Every section is explained in a simple way which covers Understanding the need, proposed approach/solution, benefits to customer, description of tasks, deliverables, Timeline, project organization, relation reference, risks, Expenses, staff resources and more. Every section title has a tagline description that explains what this section contains. All the information that are important for a server replacement is mentioned in this proposal and so I do not specifically note anything missing from the proposal. However if you need to develop a proposal for a large technical project, then you would need to look for details pertaining to subcontractors, consultants, travel if any required and its associated cost.

Part Three: Based on what you have learned in this chapter, download the proposal and revise it. Highlight the areas you revised. What makes your revised proposal better than the original?
Based on the chapter from book, I had downloaded the proposal considering the details mentioned by author mentioned in the book (Gido, 2009). In my opinion, I had revised the proposal with the time factor so that the contract expiry time is mentioned clearly and the expectation for the requirement to be fulfilled is also mentioned. Other than the time factor, every other information is available is what required for this proposal. All the changes are highlighted in yellow in the attached below the revised proposal document. Part Four: Locate a website that provides suggestions for developing effective proposals. Compare and contrast this information with what was presented in the chapter.
The website that I located to help me with writing an effective proposal is Project-proposal.casual (project-proposal, 2015). This website does not directly take you to samples and templates to follow it. It first clearly define about project proposal. While comparing the information with the chapter, the information available in this website is visual. One of the interesting fact mentioned in the website is that project proposals do not follow the ‘one size fit for all’ which is true because different project has different purpose and unique to their requirement. It also clarifies that this project proposal is drafted during the initial phase, time and budget are often rough. I do not see any information contrast to what is mentioned in the book. However I learned additional factors like mentioned above from website.

Part Five: Explore and describe at least three software packages that can help you write effective proposals. What features do these packages provide? Download a demo copy of at least one, if possible.
First proposal writing software I found is BidSketch (BidSketch, 2015). We need good review before we buy a software or any product and this website has excellent reviews written by customers. Their benefits includes writing proposal in 50% less time required, provides professional design templates, they help to develop landing pages to win the clients, help with automating client workflow & it helps to collaborate with other tools.
Second Proposal software is Proposal kit and it has over 650 proposal kit testimonials, that proves that the usage of this software is helping people (proposalkit, n.d.).You get 5 free sample proposals to use for reference. This software helps with creating proposals to Demonstrate your integrity and experience, Communicate the advantages and benefits of your proposal, Clearly and concisely define scope and expectations, Satisfy the specific requirements of any request for proposal (RFP), Highlight your ability to complete the proposed project, Describe your dedicated project resource strategy, Demonstrate your understanding, Establish and solidify your reputation, Demonstrate your accountability capabilities, Guarantee your methodology and results, Enhance your credibility, Prove your loyalty, Show your commitment to community and
Draft a professional and convincing cover letter. All the above are pretty required when you look for writing an effective proposal and this kit provides it.
Third proposal writing software I found is SWP (SWPP, 2015). As I working in software domain, I wanted to look for proposal software for software products and projects and I found this to be efficient. The features included are proposal creation, proposal personalization, CRM, multiple user roles, third party software integration and etc. I downloaded the demo version of this software.

Bibliography
BidSketch. (2015). Retrieved from BidSketch: https://www.bidsketch.com/
Gido, J. &. (2009). Successful project management (6th ed.). Mason, OH: South-Western Cengage Learning.
Proposal example. (2013). Retrieved from ITHACA college Project Proposal: http://s.casual.pm.s3.amazonaws.com/toolkit/ProposalExample.pdf proposalkit. (n.d.). Retrieved from proposalkit: https://www.proposalkit.com/htm/its_all_about_trust_2.htm
SWPP. (2015). Retrieved from swproposal: https://www.swproposal.com/

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