Peachtree is accounting software that performs accounting functions for companies. The cost for Peachtree Pro is $209.99. This package is based on real, double entry accounting principles. Some of the features included in Peachtree Pro are inventory management, business analytics, payroll, and customizable reports. With Peachtree Pro you are able to invoice customers, pay bills, and track receipts. You are also able to run reports and export them to Excel. You can set email alerts as well as customize reports to fit your needs. You can analyze and forecast expected payments and receipts as well as confirm that there is enough cash to meet current obligations. Peachtree also offers the ability to manage employees. Peachtree can process payroll as well as prepare and file tax forms and process paychecks. With Peachtree you have the ability to control cash flow and costs. You can manage your business needs with tools such as Cash Flow Manager which analyzes and forecasts expected payments and receipts. The minimum system requirements for Peachtree are 1 GHz Intel Pentium III (or equivalent) for single user and multiple users, 512 MB of RAM for single user and multiple users, Windows® XP SP3, Windows Vista® SP1 or Windows® 7 Home Professional or higher. As well as 1 GB of disk space for installation, Internet Explorer 7.0 required; Internet Explorer 8.0 and 9.0 supported, and Microsoft®.NET Framework CLR 3.5. Peachtree also requires an additional 280 MB to 610 MB as well as at least high color (16-bit) SVGA video; supports 1024x768 resolution with small fonts required, DVD-ROM and all online features/services require Internet access with at least a 56 Kbps modem. Peachtree has the ability to find transactions related to others. On the Task screens, the new view related transactions link will appear when you view a transaction that is linked to others in the company. You can sort, drill down, print or email a list of transactions associated with the one you are viewing by clicking the view related transactions link. Peachtree also provides the ability to switch quickly and easily between multiple Peachtree company files. Peachtree can also view sales history for an item; it also has enhanced inventory item search, and the capability to set a default item class. With Peachtree you can schedule the company’s Peachtree backup to run automatically whenever you want it to. This saves time and increases productivity.

Section II-1. To create and maintain customers you must click on the customers and sales tab. Once in the tab, under the section entitled customers, click customers, this brings up the option to create new customers as well as edit existing customers. You can also click the customer management tab to maintain a customer. To create customer invoices in the customer and sales tasks there is an option entitled sales invoice. This is where you can create a new invoice. To apply customer payments, there is an option entitled “receive money”, once you click this select, “receive money from customer”. This will bring up a box where you can enter the customer information and select the invoice to which you want to apply the payment. Peachtree has the ability to run numerous reports to provide you with information regarding customers and their orders such as contact list which shows contact information for every customer, customer transaction history which shows invoices and related transactions by customer, and items sold to customers which shows quantity, amount, cost of sales, gross profit, and gross margin of items sold to customers. One is also able to run reports in order to provide information regarding key revenue cycle information such as aged receivables which shows customers with outstanding invoices, the sales journal which shows sales transactions displayed in journal format, and the cash receipt journal which shows money received from customers displayed in journal format.

Section II-2 To create and maintain vendors you have to click on the vendors and purchases screen. Then click on vendors, this allows you to create new vendors as well as view and edit vendors. Creating and maintaining inventory is similar. Click on the inventory and services tab. Here you can select inventory items which allow you to create new inventory items as well as view and edit existing inventory items. To generate payments to vendors, you must enter the bill under the vendors and purchases tasks tab. Then you can pay the bill as well as use the electronic bill pay option. Peachtree provides the option to run reports to provide you with information in regards to your vendors and accounts payable such as the vendor ledgers which displays vendor transactions and balance, vendor management detail which shows invoices that are due with vendor terms and balance information, as well as aged payables which shows vendors with outstanding invoices sorted by aging category. You can also run reports in order to provide you with information regarding key expenditure cycle information such as the purchase order register which shows purchase orders listed with amounts and good-thru dates, the inventory profitability report which shows units sold, cost, gross profit margin, adjustments, and percent of total profit, as well as the cash requirements report which shows bills that need to be paid as of a date selected.