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Preliminary Investigative Report

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Preliminary Investigation Report: Range Tasking System

Introduction
My organization is currently organized with a Detachment at Fort Dix, NJ, but our headquarters is located at Fort Lee, VA. We were sent on a forward mission to train Soldiers going to overseas locations. We were assigned Range Operation. We have no experience in this field and were not sure what information had to be maintained. We decided that we needed a range tasking system.

System Request Summary
The range tasking system would receive incoming requests for training from our higher headquarters. It needs to assign a team to operate the range. It needs to monitor the amount of man hours are used to run the range and the total man-hours the team has worked per week. It needs to keep track of the unit that is being trained and the total size of that unit. It also needs to calculate the percentage that passed and/or needs to be re-trained.

Preliminary Investigation Findings
1. The system that is in place now is very confusing to the untrained person. Information is sometimes lost or misplaced. The system that is in place repeats a certain step twice and this causes duplication of information.

2. The current system assigned individuals to certain responsibilities on the ranges and took the power away from the team leader. The team leader was unable to keep track of man-hours because they never knew when they personnel worked. The team leader was overworked looking for personnel that were not even working that particular day.

3. Unit information is kept in boxes under a desk. This has not been loaded into the computer and this situation is not acceptable. The range information sheets needs to be kept in a secure location because of the personal information that is on it.

4. Unit information is being kept manually and typed up on a separate report.

Feasibility study results: The Officer in Charge (OIC), Operations Staff personnel and the Information Management Officer (IMO) discussed systems development options during a training meeting. The OIC wants the system to go forward because it is needed. The OIC agreed that IMO would develop the system that the Operations staff would have input during testing and implementation.
Operational feasibility:
 The OIC supports the project.
 No workforce reduction.
 Operations staff will be involved in the new system from the beginning.
 Developing the system will not conflict with other unit priorities because system will be developed on a laptop and there are other computers that can be used.
Technical feasibility:
 If technical expertise is needed, it can be pulled from Brigade IMO’s.
 The laptop was newly purchased and has sufficient memory and software. The laptop will be stand-alone.
Economic feasibility:
 No additional cost to the unit’s funds or IMO.
 As stated above, the system was recently purchase and will need no additional hardware or equipment.
 Training will consist of a block of instruction on the new system. No cost involved
 No licenses or fees required.
 No consulting expenses required.
 No facility costs required.
 The estimated cost of not developing the system or postponing the project is the lost man-hours necessary to use the existing system.

Schedule feasibility:
 IMO will control the factors that affect schedule feasibility.
 No firm timetable has been established.

Recommendations
A database needs to be established that will receive incoming requests for range support from the higher headquarters. The whole team is assigned the range tasking which allows the team leader to assign range responsibilities and manage his/her team. Man hours need to be tracked by individual as well as a team as a whole to ensure that equal amount of work assignments. The database needs to allow the operator to manually key in unit information and what ranges they have been trained on. A report will give the date trained, unit name, how many trained, percentage passed and percentage that needs retraining.

Time and cost Estimates
The project development time will be approximately 15 days. This system will replace the system that is in place now. It is expected that 36 hours will be spent on this project as follows: Information Management Officer (IMO) 36 hours

There is no cost because software is already in place. The benefit of this database will be a smoother process for tasking teams to perform range operations. It will provide a better tracking system of units that are being trained for Operation Iraqi Freedom. It will establish Security of Information and a better system for archiving information for reference in the future.

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