...Project Plan Project Name: Project Management Improvement Project Example Prepared By: Name1 - Project Manager Title: Project Manager Date: March 7, 2007 Project Plan Approval Signatures Project Name: Project Management Improvement Project Manager _______________________________________ __________________ (Signature) (Date) Name1 - Project Manager DoIT Project Manager Division of Information Technology – Systems Engineering and Operations Project Sponsor _______________________________________ __________________ (Signature) (Date) Name2 - Project Sponsor DoIT Process Manager Division of Information Technology – CIO Office Executive Sponsor _______________________________________ __________________ (Signature) (Date) Name3 - Executive Sponsor Associate CIO Division of Information Technology – CIO Office Document Change Control The following is the document control for revisions to this document. Version Number Date of Issue Author(s) Brief Description of Change V1.0 July 2005 Name1 - Project Manager Approved version. Definition The following are definitions of terms, abbreviations and acronyms used in this document. Term Definition CIO Chief Information Officer DoIT Division of Information...
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...Matrix Template Project Management Knowledge Areas Project Integration Management Recommended Tool(s) Expert Judgment Interviews Justification for Tool These particular tools were chosen give shape to the HRIS project for GenRays. From studying the interviews of key stakeholders and their expert opinions, a collection of functions can be identified so that the HRIS deliverable’s function/purpose is defined. This initial planning will help to develop the Project Charter and set the stage for all the work that need to be performed. GenRays has subject matter experts on staff whose input it vital to produce an HRIS that meets the particular needs of the GenRays staff. We need to make sure that all of the work required to produce a HRIS product for GenRays is done. We also want to ensure extraneous work is avoided to keep GenRays costs low. We will use the interviews here to determine how the project’s scope will be defined, validated, and controlled. GenRays had reached the ROI point very early with the last on the project and defining scope well here will allow for a similar success. Decomposition of the work that needs to be done is a tool that will help aid in identifying the exact work that needs to be done and help to create the WBS. To further, ensure that the project runs smoothly and stays on track. We will use tools to track and manage the project’s completion. We can use the process of Decomposition that we have used to break down the projects’ scope into manageable...
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...MBP1133 | Project Management Framework Prepared by Dr Khairul Anuar L1 – The Project Environment www.notes638.wordpress.com 1 Lecture Topics 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Introduction Understanding Project Management Overview of Project Management Project Management according to PMBOK® Guide What is a Successful Project Management Benefits of Project Management Obstacles in Project Management Project Deliverables Project Stakeholders Defining Project Success Defining the Project Manager’s Role Project Scope and Product Scope Project Management Success Factors Project Management Failure Project Life Cycle Integrated Processes of Project Management Integrated Processes of Project Management 2 1. Introduction • PM started about 40 years ago in the US in the Department of Defense contractors and construction companies. • Today, the concept behind project management is being applied in such diverse industries and organizations as defense, construction, pharmaceuticals, chemicals, banking, hospitals, accounting, advertising, law, state and local governments, and the United Nations and even transitional planning for a new US president (Romney Readiness Project, in 2012), and NGOs/disaster relief organisation 3 4 2. Understanding Project Management • A project can be considered to be any series of activities and tasks that: Have a specific objective to be completed within certain specifications Have defined start and end dates Have funding...
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...Project Management of Information Technology Organizational Project Management 2nd. WORKSHOP TRAINING Group Practice Homework Case Study made by César Muñoz Implementing a Quality Assurance Office (QAO) The project team in “Systems Technology” is implementing the Quality Assurance Office for their Software Factory. In order to execute the first phase of the project the PM and his team has defined 10 activities that allow them to achieve the goal. In the following table you can see the activities Actvity Start A B C D E F G H I J End Precedence Start Start Start C A B,E A G H, F I, D J Duration (Weeks) 0 8 10 9 7 4 3 2 2 2 1 0 Cost (K-S/.) 80 100 90 56 32 30 20 20 20 10 Pago MA Variable Variable MA MA MA MA MA MA MA After nine weeks since the project starting, the Executive Committee received a Project Report in which the following information was being reported at the end of week 9: Project Status at 9th week Activity A B C E G Remaining Time (weeks) 0 4 1 2 1 With all this information the Executive Committee was not able to determine whether the project was progressing as it was planned or it was having problems. For this reason the PM was required to elaborate and new Report with more clear information to know the evolution and actual status of the Project. This new report should have the following information: Project Management of Information Technology Group Practice Homework Time,Communication and Risk Management 1. Making some assumptions...
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...Approximately what percentage of the wortd's gross domestic product is spent on projects? a. 10 percent b. 25 percent c. 50 percent d. 75 percent b. 25 percent 2. 2. Which ofthe following is a I'IOt a potential advantage of using good projectmanagement?a. Shorter developmenttimesb. Higher workermoralec. Lower cost of capitald. Higher profitmargins c. Lower cost of capital 3. 3. A ___ is a temporary endeavor undertaken to create a unique product, service, or result. a . program b process c. project d . portfolio c. project 4. 4. Which of the following is not an attribute of a project? a. projects are unique b. projects are developed using progressive elaboration c. projects have a primary customer or sponsor d. projects involve little uncertainty d. projects involve little uncertainty 5. 5. Which of the following is not part of the triple constraint of project management? a. meeting scope goals b. meeting time goals c. meeting corrmunications goals d. meeting cost goals c. meeting corrmunications goals 6. 6 . ___ is the application of knowledge, skills, tools and techniques to project activities to meet project requirements. a. Project management b. Program management c. Project portfolio management d. Requirements management a. Project management 7. 7. Project portfolio management addresses ___ goals of an organization, while project management addresses ___ goa • . a. strategic, tactical b. tactical, strategic c. internal...
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...Page 210 2/3/10 4:37:12 PM user-f498 /Users/user-f498/Desktop/03:02_evening/MHBR165:Larson:208 C H A P T E R S E V E N Managing Risk Estimate 5 Project networks 6 Schedule resources & costs 8 l iona rnat Inte ojects pr 15 Define project 4 Reducing duration 9 Introduction 1 Organization 3 Managing risk 7 Monitoring progress 13 Project closure 14 16 Oversig ht 17 Agile P M Strategy 2 Leadership 10 Teams 11 Outsourcing 12 18 Career paths Managing Risk Risk Management Process Step 1: Risk Identification Step 2: Risk Assessment Step 3: Risk Response Development Opportunity Management Contingency Planning Contingency Funding and Time Buffers Step 4: Risk Response Control Change Control Management Summary Appendix 7.1: PERT and PERT Simulation 210 Lar03342_ch07_210-251.indd Page 211 1/30/10 4:54:39 PM user-f501 /Users/user-f501/Desktop/Tempwork/JANUARY 2010/30-01-10/MHBR165:Lars You’ve got to go out on a limb sometimes because that’s where the fruit is. Will Rogers Every project manager understands risks are inherent in projects. No amount of planning can overcome risk, or the inability to control chance events. In the context of projects, risk is an uncertain event or condition that, if it occurs, has a positive or negative effect on project objectives. A risk has a cause and, if it occurs, a consequence. For example, a cause may be a flu virus or change in scope requirements. The event is that...
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...Chapter 3 Planning the Project This chapter begins by discussing the nine key elements of the project plan. The following two sections address the planning process in greater detail with considerable emphasis placed on the project launch meeting and the hierarchical planning process by which parts of the plan are sequentially broken down into finer levels of detail. This provides a natural transition to the creation of the Work Breakdown Structure. Finally, the chapter is concluded with a discussion of multidisciplinary teams including the topics of integration management and concurrent engineering. Cases and Readings Some cases appropriate to the subject of this chapter are: Harvard: 9-692-058 Taco Bell Corp. This 31-page best-selling case describes a project to implement a new strategic plan involving major changes in layout, staffing, quality, product design, and information systems. The coordination and integration of all these project activities is what makes the plan successful, and hard for competitors to imitate. Two teaching notes are available for this case: 5-692-091 (20 pages) and 5-196-073 (12 pages). Harvard: 9-694-059 Hardcard Project: Plus Development Corp. (A1); 9-694-060 Hardcard Project: Plus Development Corp. (A2) This 10-page (12-pages for A2) case allows the students to evaluate, using Microsoft Project software, the time line, resource allocations, and other aspects of a major project concerned with developing a hard disk drive...
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...YOU MAY WANT TO PRINT THIS GUIDE FOR QUICK REFERENCE AND CONVENIENCE 1. The Quiz is "open book, open notes." The maximum time you can spend in the exam is 2 hours, 30 minutes. If you have not clicked the Submit for Grading button by then, you will be automatically exited from the exam. In the Quiz environment, the Windows clipboard is disabled, so you will not be able to copy exam questions or answers to or from other applications. 2. You should click the “Save Answers” button in the exam frequently. This helps prevent connection timeouts that might occur with certain Internet Service Providers, and also minimizes lost answers in the event of connection problems. If your Internet connection does break, when you reconnect, you will normally be able to get back into your quiz without any trouble. Remember, though, that the exam timer continues to run while students are disconnected, so students should try to re-login as quickly as possible. The Help Desk cannot grant any student additional time on the exam. 3. Quizzes for this course will take place during Week 4 and Week 7. This study guide will cover content for both weeks. 4. Reminders * You will only be able to enter your online Quiz one time. * Click the "Save Answers" button often. * If you lose your Internet connection during your Quiz, logon again and try to access your final. If you are unable to enter the exam, first contact the Help Desk and then your instructor. * You will always be able...
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...Managing Projects Table of Contents Task 1 3 1.1. Network diagram 3 1.2. Total float 3 1.3. Critical path. 4 1.4 Timetable 4 1.5. Adjusted timetable 5 1.6. Limitations of the network diagrams 6 i. Time 6 ii. Costs 6 iii. Ambiguity 7 iv. Complexity 7 v. Reliability 7 vi. External factors 7 Task 2 7 2.0. Executive summary 7 2.1. Introduction 8 2.1.1. Project management 8 2.1.2. The roles and the scope of the project manager in a company 9 2.2. Project management techniques 10 2.3. Methodology 10 2.4. Project development stages and process 11 Initiation stage 12 Planning and designing stage 13 Execution of the project 13 Monitoring and controlling stage 14 Closing stage 14 2.5. Risks and control problems 14 2.6. Recommendations 16 2.7. Conclusion 16 Reference lists 18 Task 1 1. Network diagram [pic] 2. From the below snapshot derived from a programming software, the total float days is equal to 76 days [pic] 3. From the below diagram, the critical path is determined by the longest duration between the tasks that the project may take to complete. The red arrows denote the path. This time does not include the floats between the tasks but instead the period between the parallel tasks (Nigel 1995). [pic] 4. |ID |Task Name |Duration (Days) |Start ...
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...Preventing Project Failure Welcome 10 Major Causes of Project Failure getpmtraining.com 1 Centreline Solutions Inc. Project Management Institute Global Registered Education Provider #2029 Why Projects Fail v.2005.02.18 Copyright, 2004 © Centreline Solutions Inc. Preventing Project Failure getpmtraining.com 2 Why Projects Fail v.2005.02.18 Copyright, 2004 © Centreline Solutions Inc. 1 Preventing Project Failure In this seminar we will cover: What is project failure? The impacts of project failure? The Top 10 problems that result in project failure • The cause of the problem • How to fix the problem • How to prevent the problem from happening again getpmtraining.com 3 Why Projects Fail v.2005.02.18 Copyright, 2004 © Centreline Solutions Inc. Why do I.T. Projects Fail? Why do I.T. Projects Fail? getpmtraining.com 4 Why Projects Fail v.2005.02.18 Copyright, 2004 © Centreline Solutions Inc. 2 Why do I.T. Projects Fail? Because nobody stops them from failing! getpmtraining.com 5 Why Projects Fail v.2005.02.18 Copyright, 2004 © Centreline Solutions Inc. Iron Triangle Manage the Iron Triangle, or it will manage you getpmtraining.com 6 Why Projects Fail v.2005.02.18 Copyright, 2004 © Centreline Solutions Inc. 3 I.T. Project Disposition I.T. Projects have a bad attitude. They WANT to fail. • • • • • New technologies are difficult to use or predict Aggressive time schedules...
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...1) Draw the network diagram (use activity on the node). (8 marks) [pic] 2) Explain how you determined the timing of activities and the total float. (6 marks) Earliest start (ES) is defined as the earliest possible time that a task can begin. Predecessors are completed before an activity can begin. The latest start time (LS) is the latest time that a task can begin without delaying the entire project. For critical activities, the earliest start time and the latest finish time are equal; their total float is zero. On the other hand, Earliest finish (EF) is the earliest possible time that a task can be completed. It is computed as; earliest start time + activity duration. On the other hand, Latest finish (LF) is the latest time that a particular task can be completed without delaying the completion of the entire project. Latest finish time is computed as the latest start time + activity duration. With respect to start times, an activity is regarded to be critical if the earliest finish and latest finish times are equal. Total float (TF) is computed as the difference between the earliest start time (ES) and the latest start time (LS). This is equal to the difference between the latest start time (LS) and the latest finish time (LF). In summary, Total Float, TF = LS-ES = LF-EF Calculations are summarised in the table below. Note that; Total Float (TF) = Latest Finish Time (LF) – Duration – Earliest...
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...Planning for Change: Management Module 2- SLP Ernesto F. Curiel ITM501: Mgt. Info. Syst. And Bus. Strategy Professor Brian Holbert March 12, 2012 “People behind the projects are the fundamental drivers of success. They must possess a wide range of skills in order to be effective project managers” (Wu, 2005). This statement says a lot about what I believe for project managers. I have been handling projects since I was in high school when group projects were given out. At that age, it was hard to manage peers to finish a task and produce a project that would wow the teacher. Most of my buddies would tempt me to give up early and prevent me from cracking the whip to receive an A for the class. But this temptation faded fast when friends would leave my house and my competitive drive would keep me up all night upgrading the C grade project my classmates left me to an A. Little did I realize, my managerial skills were being developed and lessons were being learned. This assignment is similar to what I usually have to write or discuss with many military development classes I attend. I am currently in class away from home to improve my acquisitions program management skills. In just about every class, I tend to sell myself short due to the fear of not knowing about the task. For example, I am currently handling cyber issues in the Air Force and not being an acquisition program manager like the rest of my class. My experience is low and my knowledge of the...
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...Drivers for Change 4 1.1.4 Business Outcomes 4 1.2 Strategic Fit 4 1.3 Detailed Description of the Business Need 5 1.3.1 Problem/Opportunity Statement 5 1.3.2 Prioritized Requirements (High Level) 5 1.3.3 Assumptions 5 1.3.4 Constraints 5 1.3.5 Dependencies 5 1.4 Scope 5 1.4.1 Boundaries 5 1.4.2 Stakeholder Analysis 5 Phase 2: Analysis and Recommendation 7 2 Preliminary Options Analysis 7 2.1 Evaluation Criteria 7 2.2 List the Possible Options 7 2.2.1 The Status Quo 7 2.2.2 Describing the Option 7 2.3 Screening of Options 7 2.4 Rationale for Discounted and Viable Options 7 3 Viable Options 9 3.1 Alignment 9 3.1.1 Strategic Alignment 9 3.1.2 Alignment with Desired Business Outcomes 9 3.2 Costs 9 3.3 Cost-Benefit Analysis 9 3.4 Implementation and Capacity Considerations of Viable Options 9 3.4.1 Contracting and Procurement 9 3.4.2 Schedule and Approach 9 3.4.3 Impact 10 3.4.4 Capacity 10 3.5 Risk 10 3.5.1 Option Risk Summary 10 3.5.2 Risk Register 10 3.6 Benchmark 10 3.7 Policy and Standard Considerations 10 3.8 Advantages and Disadvantages 11 4 Justification and Recommendation 12 4.1 Comparison Summary 12 4.2 The Preferred Option 12 4.2.1 Recommendation 12 4.2.2 Deciding Factors 12 4.2.3 Costs 12 4.2.4 Risks 12 4.2.5 Implementation Plan 12 Phase...
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...CHapter 17: Project Management Answers to Discussion and Review Questions 1. To effectively manage a project, a project manager must employ a certain set of skills. For projects that involve fairly well-defined work, the project manager must be able to a. motivate his or her team. b. direct team members in specific work areas of the project. c. solve specific project related problems. d. resolve issues and problems between co-workers. e. communicate certain problems to upper management. f. expedite work when necessary. g. coordinate work among the team members and among the appropriate outside contractors. h. make the necessary project trade-off decisions involving cost, time, quality and resources. However, if the work is not well defined, there is usually more uncertainty involved. In projects involving a higher degree of uncertainty, in addition to being able to perform the functions listed above, the project leader must also demonstrate strong leadership skills. The more ill-defined the work, the higher the need for leadership skills. Leadership skills are less tangible than the skills listed above and may include the following: a. ability to deal with change. b. deciding what type of changes are needed and when to make the change or changes. c. working with the project team to make the necessary change or changes. d. the ability to handle undesirable or unexpected consequences...
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...of employees in a functionally organized company to become fixated on their own concerns and work assignments to the exclusion of the needs of other departments is known as: Answer Selected Answer: nepotism. • Question 3 0 out of 1 points Centralized units within an organization or department that oversee or improve the management of projects are called: Answer Selected Answer: central clearinghouses. • Question 4 0 out of 1 points Which of the following is an internal project stakeholder group? Answer Selected Answer: clients • Question 5 0 out of 1 points "A strategic element that contains formally titled initiatives such as the Customer Survey Project, the Small Business Alliance Project, and the Employee Relations Project is most likely a:" Answer Selected Answer: strategy • Question 6 1 out of 1 points "Strategic management is the science of formulating, implementing, and evaluating __________ decisions." Answer Selected Answer: cross-functional • Question 7 1 out of 1 points The same project managed in the same fashion may succeed in one organization but fail in another. Answer Selected Answer: TRUE • Question 8 0 out of 1 points "Organizational culture can be influenced a variety of ways, including by reward systems and key organizational members." Answer...
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