COM/016/12
MULUSA OLIVER WENDO
Bsc. Computer Science.

HOSTEL MANAGEMENT SYSTEM

➢ A STAND-ALONE J2SE APPLICATION FOR USE BY A HOSTEL ADMIN.
The hostel management system as the name suggests is a java application that functions to replace the current manual system used in many of the hostels in schools countrywide. It provides all the basic services that a concierge needs and keeps the records of all students in a hostel keeping him/her up-to-date with the information that is stored in the students’ rooms’ database. This will in turn help overcome the drawbacks that are encountered with the manual system in that there will be less human error, strength and strain of manual inputting ,high security, easy to handle, easy data updating, data consistency and easy record keeping.

With this application I intend that the following services will be made available to the janitor; ▪ Each student allocated a particular room in a hostel will have his/her information including a photo stored in a database replacing the current manual recording in books. ▪ The application will generate a receipt and a report about a resident when prompted ▪ The accommodation fee paid by a student to be fed into the database ▪ Any penalty fee to a student to be recorded and for a student to clear with the system they must compensate the penalty ▪ Any complaint concerning the room raised by a resident will be stored in the system which will constantly remind the janitor until it is sorted out. ▪ The application will be updated with information from booking of rooms database when a student books a room

The tools that will be used in developing and running the system are; 1. Netbeans IDE 2. J2SE 3. MySQL(phpMyAdmin) 4. Windows xp,7,8,8.1

The deliverables of this application will be; ▪ There will be accurate storage of a resident’s information in the database ▪ The records will be secure as there will be back up for every database ▪ It will be easier to register and retrieve information into the system ▪ Time will be precise to record and search information ▪ Any student with a penalty will not go scot-free ▪ Failures in electricity and water will be easily recorded and sorted out ▪ Impersonation of students will be reduced because the photo of a student will be available
Proceed, do the proposal and commence work.
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