Calling for quotation
Sample 1
Write a letter calling for Quotation for some electronic equipment for your college electronics laboratory. Write to M/S Electro products Ltd., R.G.Road, Chennai – 33.
Assume that you are the H.O.D of ECE department in NIT - Chennai-16

National institute of technology
Chennai-16
Date………….
To

M/S Electro products Ltd.,
R.G.Road,
Chennai – 33.

Dear Sir,
Sub: calling for quotation – reg. We require the following items for our concern before 16-05-2013. The details of our requirement are given below. S.No. | Items | Quantity | 1. | Function generator | 2 Nos | 2. | Multi meter | 2 Nos | 3. | IC Chips LM 339 | 3 Nos | 4. | IC Chips LM 7400 | 3 Nos | 5. | Diode IN 4007 | 20 Nos |

We request you to quote your lowest price with complete details and delivery date. If your rates are competitive we would place an order for the same. Thanking you Yours faithfully, (k.subash) Prof. & Head of ECE

Calling for quotation

Sample 2
Assume yourself to be the purchase officer Royal Foundations Pvt. Ltd., Write a letter calling for Quotation to buy certain computer peripherals from Alpha technologies Pvt. Ltd., 25,Gandhi Street, Chennai. 25

Royal Foundations Pvt. Ltd.
Chennai-25

Date………….
To

Alpha technologies Pvt. Ltd., 25,Gandhi Street,
Chennai. 25

Dear Sir,

Sub: calling quotation for computer peripherals – reg. We require the following items for our concern before 30-06-2013. The details of our requirement are given below. S.No. | Items | Quantity | 1. | 12” colour monitor | 20 Nos | 2. | Pentium iv processor | 20 Nos | 3. | UPS | 3 Nos | 4. | Logitech mouse | 20 Nos | 5. | Black colour key board | 20 Nos |

We request you to quote your lowest price with complete details and delivery date. If your rates are competitive we would place an order for the same.
Thanking you Yours faithfully, j. kamal The purchase Manager

Placing an order

Sample 1
You are a purchase officer for STAR Industry Pvt. Ltd, Nehru street, Coimbatore-21. Place an order with the HITECH COMPUTERS for the following items. i) 12” colour monitor, 3 Nos ii) joy sticks, 5 Nos iii) computer printer cartridges 2 Nos.
STAR Industry Pvt. Ltd,
Nehru street,
Coimbatore-21.
Date………….
To

M/S HITECH COMPUTERS Pvt. Ltd.,
Royal .Road,
Coimbatore – 33.

Dear Sir,

Sub: placing order for computer peripherals – reg.
Ref: your quotation letter No.123/03 dated 26.06.13.
Thank you very much for your quotation and the latest catalogue. We are pleased to place an order for the following items on the terms and conditions agreed upon. S.No. | Items | Quantity | 1. | 12” colour monitor | 03 Nos | 2. | joy sticks | 05 Nos | 3. | computer printer cartridges | 02 Nos |

We would like to get these items before 30.06.2013. we shall pay the crossed cheque as desired by you soon after the arrival and inspection of the items.

Thanking you Yours faithfully, M.Raja The purchase Manager

Placing an order

Sample 2
Write a letter for placing order for the quotation you received for the sports items for your college.
M.Kumar
General captain, Sports council
Brilliant college of Engineering
Tanjore-12

To

RONALDO Industry Pvt. Ltd,
Nehru street,
Madurai-21.

Dear Sir,

Sub: placing order for sports goods – reg.
Ref: your quotation letter No.10/03 dated 2.03.13.

S.No. | Items | Quantity | 1. | Foot Ball | 10 | 2. | Cricket ball | 10 | 3. | Cricket bat | 10 |

We would like to get these items before 7.03.13. we shall pay the amount through online mode as desired by you soon after the arrival and inspection of the items.

Thanking you Yours faithfully, M.Kumar General captain

Report Writing
Sample 1
Report on industrial visit
ADM COLLEGE OF ENGINEERING
COIMBATORE-44
18.7.2013
M.Suresh
The class Representative
II Year CIVIL

The HOD
Department of Civil Engineering
Dear sir Sub: Report on the one day industrial visit On the 17 of this month, 30 students with two faculty members ( Mr. Raja & Mr. Kumar, Asst profs/civil) went on an industrial visit to Siruvani water treatment plant. We all assembled at the entrance and the officials took us around the plant. They explained the different stages of water purification and showed how the water is collected from various sources; undergo different process before it supplied through various outlets. It was an informative and interesting visit. We express our thanks to the HOD, staff and the officials who made it a success. Yours faithfully, M.Kumar The class Representative

INSTRUCTIONS
Sample – 1
Write a set of 8 instructions you would like to give a foreigner who wants to visit Chennai. 1. Visit all important places. 2. Take food only in hygienic hotels. 3. Hire only state-run vehicles during the visit. 4. Stay in decent lodges. 5. Don’t forget to go to Marina Beach. 6. Drink only mineral water. 7. Photograph and videograph the important places of your visit. 8. Note down the important cultural traits of Indians.
Sample – 2
Write a set of 8 instructions to maintain your computer system in a good condition. 1. Create an emergency start up diskette. 2. Back up all the important documents on the weekly basis. 3. Scan the hard drive for errors. 4. Defragment the hard drive to improve the performance of the hard drive. 5. Protect the computer from viruses. 6. Manage the hard drive space. 7. Use UPS to avoid loss of data. 8. Clean the computer case, key board, screen and mouse.
Sample – 3
Write a set of 8 instructions to preserve the environment. 1. Try to make all the areas litter free zones. 2. Divert the waste water to the trees and gardens. 3. Grow grass to beautify the places. 4. Encourage Rain water harvesting. 5. Minimize Using products made of plastics. 6. Don’t allow the cattle to roam along the streets. 7. Conduct awareness program for preserving the environment. 8. Deepen the rivers to restrict the flow of inlands during rainy seasons.
Sample – 4
Write a set of 8 instructions to be followed in the chemistry lab. 1. Do not pipette out the concentrated acids by mouth. 2. Read the chemical safety information. 3. Dress appropriately. 4. Identify the safety equipment. 5. Don’t taste and sniff the chemicals. 6. Don’t casually dispose of chemicals down the drain. 7. Don’t haphazardly mix chemicals. 8. Don’t eat or drink in laboratory.

Sample – 5
Write a set of 8 instructions to be followed in the college library. 1. Apply for library tokens for borrowing books. 2. Keep the books safe. 3. Read the news paper in the newspaper section. 4. Refer to the reference book in the reference section. 5. For the latest technological information refer to journals. 6. Take the photo copies of the university question papers. 7. Contact the librarian for any help. 8. Maintain absolute silence in the library.

Sample – 6

Write a set of 8 instructions to be follow to aver fire accidents in public function. 1. Keep the fire extinguisher ready. 2. Don’t burn anything inside the function zone. 3. Check whether the function is strong. 4. Don’t keep any highly inflammable items inside. 5. Check whether the electrical wires do not touch the structure. 6. Don’t allow anyone to smoke inside. 7. Nominate one or two persons exclusively for checking the safety arrangements. 8. Don’t put any enclosures.
Sample – 7
Write a set of 8 instructions to maintain the two wheeler (bike) in good condition. 1. 1 .Tune the engine regularly to help reduce pollution and improve vehicle performance. 2. Get the bike serviced at an authorized service station for an optimum performance and keep the emission level under check. 3. Always insist on genuine parts for avoiding deterioration of the bikes running condition. 4. Use quality oil to keep the engine fit and environment healthy. 5. Avoid pressure horns and faulty silencers. 6. Get emission of your motorcycle checked by authorized agency once in three months. 7. Check air pressure periodically for good oil consumption and durability of the tires. 8. Switch off the engine while waiting at the traffic signal points to save fuel and reduce pollution.

INSTRUCTIONS
1. Write a set of eight instructions followed which you could maintain your two-wheeler.
2. Write eight instructions to preserve the environment.
3. Write a set of eight instructions that are to be followed by students in college library.
4. Write a list of eight instructions to write a computer programme.
5. Write a set of eight instructions to be followed by a student during examination.
6. Write a list of eight instructions for students who appear for campus interview.
7. Write a list of eight instructions to operate a washing machine.
8. Write a list of eight instructions to maintain safety in a Chemistry laboratory.

RECOMMENDATIONS
1. Write a set of eight Recommendations that will help to control air pollution in cities.
2. Write a set of eight Recommendations to maintain a car in good condition.
3. Write a set of eight Recommendations that should be followed to save electricity.
4. Write eight Recommendations for improving health service in villages.
5. Write a list of eight Recommendations for road safety.
6. Write a list of eight Recommendations for safety driving,
7. Write a set of eight Recommendations to control environmental pollution.
8. Write a set of eight Recommendations to maintain a Refrigerator.
CHECKLISTS
1. Write a Check list containing at least eight items to maintain a two wheeler.
2. Prepare an eight item Check List stating the things to be checked in theprocess of organizing a paper presentation session.
3. Prepare an eight item Check List to organize a Technical symposium in your college.
4. Write down a Check List containing at least eight items to avert fire accidents in public functions conducted in temporary structures.
5. Imagine that you have to go to Delhi to attend an interview. Write a Check List containing eight items which will help you to prepare for Campus Interview.
6. Imagine that you have to conduct a two day Conference in your college. Prepare a Check List that you would like to do for the smooth conduct of the Conference.
7. Imagine that you are the Branch Manager of State Bank of India. You have to attend a one day training programme in Delhi. Prepare a Check list to be checked just before starting the journey for the training programme.
8. Write a Check List of eight points to provide clean drinking water.