Technology Roles
Timika L. Hite
CIS 568
July 23, 2012
Sundar Sinnappan

Technology Roles
Kudler Fine Foods is a grocery store chain that currently has three locations and sells high-end gourmet food to consumers. The business appears to be well run and is obtaining a profit a review of the business was commenced to determine if there are any deficiencies that need to be addressed. After a review of all departments it was determined that a deficiencies existed in the human resources department in combination with the Payroll Department. The deficiency is that currently employees manually have to record timesheets, have them reviewed by the Store Manager, faxed to Payroll and finally entered by hand into the Payroll System.
To address this deficiency it has been determined that Kudler Fine Foods needs to implement a web-based timesheet tracker system. To implement any new information technology system in a business environment the entire system must be researched and considered to make the implementation as smooth as possible. In the previous needs document, Kudler Fine Foods was shown to have a need for a new web-based time sheet entry system. The needs documents also explained two use cases on how the technology could be used. The first use case was the timesheet entry. In this use case, the employee would complete a timesheet on the website and submit to store manager for approval. To build this system it is necessary to design throughly the system and account for every issue. Riordan will use the Unified Software Development Process (USDP) to design the system (www.technologyuk.net). USDP has four phases that must be accomplished to produce a functional application system. The first phase is called Inception. During this phase Riordan the consultant will determine the objective of the project and a time for completion. The next phase is the Elaboration phase. During this second phase Riordan will develop exactly how employees will login, what the internal site will look like, how to get the timesheet data to the payroll system. In the third phase of Construction, Riordan’s consultant will begin to build the system. The website will be designed using Adobe Dreamweaver and the application programmed with Java. Java was chosen because it can run as its own standalone program or be embedded into a pre-existing website. The hardware that Riordan will need to purchase is a webserver, domain name server, database server, firewall, switch, and a more robust Internet connection. It has been decided that the website will run on a Microsoft IIS webserver. The timesheet data entry application can share the payroll database because it already contains all the necessary fields. It has been determined that the best fit for a webserver would be Microsoft Internet Information Services (IIS) because it is fairly secure and easy to manage. In order to validate the data before it goes into the database, the application will use a data type check to ensure the data matches what is needed. If the data does not match the chosen type then the user will receive an error message and be prompted to correct.
For the second use case of the payroll clerk approving the import, the technology is the same. Because the system is being built to cover the entire process of timesheet entry from employees entering their timesheet to the payroll clerk approval there will be only minor changes. The most major change is the addition of a database server. Since this server will now need to house not only the payroll information but the timesheet import data it will be necessary to purchase a new database server with more memory and RAM to be able to handle the new data load.
With careful system analysis and design, the implementation of the timesheet entry system should go with minor distractions or issues. The system will be a benefit to Riordan when completed, by saving on payroll processing costs.

References
Development Methodologies. (2012, July 24). Retrieved from http://www.technologyuk.net/computing/sad/methodologies.shtml

Appendix A
Employee Timesheet Entry
Use Case / Technology role – Minimum requirements

Use Case Name | Employee Timesheet Entry | Description | The employee uses a website to submit timesheet for manager approval. | System Analysis and design | By using the Unified Software Development Process (USDP), these development processes include the following four phase: Inception, Elaboration, Construction and Transition. During the inception phase, Riordan will be able to properly establish the scope and objectives of the system. Such as how the users will log in and out. What triggers an error? During the Elaboration Phase, Riordan will further discuss how the system will function and what technology is needed to make sure that it works. In the third phase, Construction, the consultant for Riordan will build the website for time entry, test that functions correctly and make any adjustments as needed. The final phase is Transition. In this phase, the timesheet entry system is deployed to the operational environment. During this phase training is provided and transfer of data occurs.Reference: www.technologyuk.net | Database | This system can share the payroll database already in place. There is an employee profile pre-loaded that includes the employee name, employee number, compensation amount, federal and state withholdings and any health insurance premiums. | Programming | The application will be developed using Java because it is a secure and robust web-based program that can allow the application to standalone or be embedded within a website. | Networking | The technology needed for this system is a webserver, domain name server, firewall, and a database server. You will also need an internet connection and a switch. | Web | This application will run on a Microsoft IIS webserver because it is secure and easy to manage. To produce the webpage Riordan will use Adobe Dreamweaver to design and layout the employee timesheet webpage. The webpage will include an employee login field for the username and password so only authorized users can submit timecards. The webpage will also include Kudler Fine Foods logo on the page. After login on the Kudler side, the website will be redirected to the timesheet entry company in order for the user to complete the timesheet. The timesheet entry will use data type checks to validate the data. The user will receive an error message if the data does not match the chosen data type. |

Appendix B
Payroll Approval of Timesheets
Use Case / Technology role – Minimum requirements

Use Case Name | Payroll Approval of Timesheets | Description | Payroll Clerk approves import from Timesheet System | System Analysis and design | By using the Unified Software Development Process (USDP), these development processes include the following four phase: Inception, Elaboration, Construction and Transition. For this use case, Riordan will stay in the Elaboration and Construction phases. Riordan needs to develop how the import will make it to the payroll system database. It needs to be determined how to notify the Payroll Clerk that an import is ready for processing. There will need to be test timesheets entered to follow them through the entire process to creating payroll checks.Reference: www.technologyuk.net | Database | This system can share the payroll database already in place. There is an employee profile pre-loaded that includes the employee name, employee number, compensation amount, federal and state withholdings and any health insurance premiums. | Programming | The application will be developed using Java because it is a secure and robust web-based program that can allow the application to standalone or be embedded within a website. | Networking | The technology needed for this system is a webserver, domain name server, firewall, exchange server and a database server. Riordan will also need an internet connection and a switch. | Web | This application will run on a Microsoft IIS webserver. To produce the webpage Riordan will use Adobe Dreamweaver to design and layout the employee timesheet webpage. The webpage will include an employee login field for the username and password so only authorized users can submit timecards. The webpage will also include Kudler Fine Foods logo on the page. After login on the Kudler side, the website will be redirected to the timesheet entry company in order for the user to complete the timesheet. The timesheet entry will use data type checks to validate the data. The user will receive an error message if the data does not match the chosen data type. |