Library Rules and Regulations 1. Library Hours * During regular class days * 7:30 am - 07:00 pm - Monday to Friday * 8:00 am - 12:00 nn - Saturday 2. Identification Cards
Only students with identification cards will be granted library privileges. ID�s are required at all times. They are to be surrendered to the person in charge of the control desk upon entering the library.
Students will be responsible for all library materials charged out in their name. Lending of ID�s is strictly prohibited; library privileges of owners of loaned ID�s will be suspended. The loss of ID�s should be reported immediately to the Office of the Registrar and a new one must be applied for. A student should have only one ID during his stay in school. 3. Library Cards
Only those students with library cards will be allowed to borrow books. They should apply for a new Library Card if it is lost. Replacement will be issued after a week from the date of application. 4. Fines
Reserve Books (Supplementary Reading Books)
These books may be borrowed for two hours and may be renewed for another hour unless other students need them. These may be checked out for overnight use not earlier than 4:00 p.m. and should be returned not later than 9:00 a.m. of the following class day, except single copies of books and those highly in demand. These books should be returned not later than 8:00 a.m. A fine of P 1.00 will be imposed per hour of delay.
Circulation Books (Home Reading Books)
These books may be borrowed for one week, renewable for another week, unless in demand. These may be checked out at 8:00 � 10:00 a.m., 1:00 � 2:00 p.m.. 4:00 � 5:00 p.m. and should be returned after a week. A fine of P 10.00 for five days including Saturdays, Sundays and holidays and P 2.00 per day hereafter will be imposed on overdue circulation books.
No book may be charged out for home use a week before the final examination. 5. Reference Books, such as encyclopedias, dictionaries, handbooks, yearbooks and atlases cannot be taken out of the library. These books are marked �R� above the class number and are found in the Reference section. Magazines, vertical file materials and newspapers are not to be taken out of the library also. 6. Lost Books
A lost book should be reported immediately to the librarian. It should be replaced by the same or later edition of the books and the corresponding fine must be paid from the time the book was reported lost up to the time it is replaced. If the book is irreplaceable, a 150 percent price of the book must be paid by the borrower, the additional fifty percent to cover acquisition and processing costs. 7. Mutilated Books
Writing in books, tearing pages or any form of defacement are strictly prohibited. Any student who shall lawfully destroy any book or library material shall be recommended for dismissal. 8. Vertical File Materials
This is a collection of clippings, pamphlets, and other non-book materials arranged for ready reference. These materials cannot be taken out of the library. 9. General Conduct
Violation of the following may result in confiscation of the ID and therefore suspension of library privileges. * Silence should be observed at all times. * Eating or smoking inside the library is absolutely prohibited. * Students should show courtesy at the counter. * Books and other materials may not be taken out from the library without permission from the librarian. * Students should throw pieces of paper into the wastebasket instead of scattering them on the table and the floor. * Return the seats to their proper places before leaving. * Newspapers should be returned to the librarian. * Students should not enter the Periodical Section and Stacks area. They should ask for the materials they want to borrow in these sections. * Students should not leave the books on the table after using them. They should be returned in the shelves where they are filed. * Any form of recreation is strictly prohibited (the library is a place for studying and research). 1. GUIDELINES FOR THE USE OF THE LIBRARY COMPUTERS: * The MSC Library is equipped with computers with access to the Internet. * The computers in the library are to be used only for research of educational materials and sending or retrieving of e-mails. * They are not for playing games nor chatting nor making case studies. Case studies are to be done during computer laboratory periods. * Library users may look for books, authors, subject categories in the MSC Library Holdings File. * So that as many library users as possible can use the Library Computers, a time limit of a maximum of 30 minutes will be allowed for each user. * A student who wants to use the computer may request the Librarian or Library Assistant for his/her alloted time of 30 minutes. Time reservation is allowed. * If there are no other users, he/she may request for another time slot. * Printing of researched materials may be requested from the Librarian or Library Assistant with corresponding printing fees. * During preparation of test papers by High School teachers, one of the computer units shall be reserved for the High School Faculty.

Library Floorplan
The Department of Materials Library is located on the second floor of the Hume-Rothery Building. A floorplan of the library is shown below.

Sample Format of a Library Operating Budget Request for the IFLS Public Library | Budget Summary | | | | | Operating Income | 2009 Actual | 2010 Budget | 2011 Budget Request | Municipality | $ 62,050 | $ 64,532 | $ 67,115 | County | $ 12,000 | $ 14,250 | $ 16,500 | Fines | $ 850 | $ 900 | $ 945 | Photocopier and other Fees | $ 100 | $ 100 | $ 105 | | | | | Operating Income Total | $ 75,000 | $ 79,782 | $ 84,665 | | | | | Operating Expenditures | 2009 Actual | 2010 Budget | 2011 Budget Request | Salaries and wages | $ 39,750 | $ 41,738 | $ 43,925 | Employee benefits | $ 11,925 | $ 12,522 | $ 13,180 | Books | $ 8,000 | $ 8,787 | $ 9,250 | Periodicals | $ 1,330 | $ 1,400 | $ 1,470 | Video materials | $ 1,500 | $ 1,750 | $ 2,000 | Audio materials | $ 1,200 | $ 1,500 | $ 1,725 | Software and Databases | $ 420 | $ 425 | $ 450 | Contracted services | $ 2,200 | $ 2,310 | $ 2,425 | Staff and board continuing education | $ 950 | $ 1,000 | $ 1,050 | Public programming | $ 600 | $ 650 | $ 900 | Telecommunications | $ 1,425 | $ 1,500 | $ 1,575 | Utilities | $ 3,800 | $ 4,000 | $ 4,200 | Equipment repair | $ 475 | $ 700 | $ 715 | Supplies | $ 1,425 | $ 1,500 | $ 1,800 | Operating Expenditures Total | $ 75,000 | $ 79,782 | $ 84,665 | | | | |
Overdue Payment Reminder Letter

[Date]

[NAME, COMPANY AND ADDRESS, ex.
Tom Atkinson
COMANY Inc.
14 Edith Street,
Hackney West,
ZIP POST CODE]

Dear [NAME, ex. Tom Atkinson],

Our records indicate that payment on your account is overdue in the amount of $ [dollar amount].

If the amount has already been paid, please disregard this notice. If you have not yet mailed your payment, please make out your check and place it in the enclosed envelope while this reminder is has your full attention.

Thank you in advance for your anticipated cooperation in this matter.

Very truly yours,

[YOUR NAME, ex. Tony Montana]

SHELVING AND SHELF-READING
The importance of these jobs in a library cannot be over-stressed. If a book is out of order, the person looking for it will not be able to find it, and we fail in our goal of providing excellent library service. Patrons expect us to keep accurate records of who has what checked out. When we call someone about an overdue book that we then find here on our shelves, our credibility is damaged. The same thing happens when a book that a patron has reserved is found out on the shelves. Non-Fiction
1. Nonfiction is arranged by the Dewey Decimal numbering system.
2. Each number following a decimal point represents a further division within that classification. You would read 616.6 as a greater number than 616.12. The “.12” is not read as twelve but as “one and then two.” The smallest number comes first. “Nothing comes before something.”
Example: 001.1
001.12
001.4
001.452
3. Below the number are the first three letters of the author’s last name. Within each identical number, the books are then alphabetized according to the author’s last name.
Example: 133.3 Low
133.3 Smi
133.3 Ton
4. If there are several books by the same identical last name, they are alphabetized by the author’s first name.
Fiction
1. Fiction is shelved alphabetically by the author.
2. If there are several authors with an identical last name, next shelve by the first names.
Example: Green, Gail
Green, Gaylord
Green, Thomas
3. If an author has several books, then alphabetize by title.
Example: Green, Thomas “Blood Runs Cold”
Green, Thomas “High Hills”
Green, Thomas “Tom about Town”
4. One of the key rules to shelving library books is “nothing before something.” This means:
Example: Green, Thomas
Greene, Graham
Greening, Carol

What are the Selection Tools The following lists and tools shall be consulted in the selection of materials, but resources are not limited to these listings: a. Bibliographies, using the latest editions and supplements: American Historical Fiction The Bookfinder European Historical Fiction and Biography Guide to Sources in Educational Media Reference Books for School Libraries Senior High School Catalog Subject Index to Books for Intermediate Grades as well as special bibliographies, prepared by educational organizations for particular subject matter areas. b. Current reviewing media: AAAS Science Books and Films ACL Review American Film & Video Association Evaluations Book Links Booklist English Journal Kliatt Language Arts Library Journal Reading Teacher School Library Journal Wilson Library Bulletin VOYA as well as professional journals, newspapers, and magazines Library Selection Policy I. Goals The library goals are to support the mission of the school library program: The mission of the school library program is to ensure that students achieve information literacy through ready access to print and electronic information resources. The library shall serve as a catalyst for learning and teaching, acting as a focal point to increase student academic achievement. Through a collaboration of staff, students, and community, students become literate life-long learners. II. Materials Selection Policy Materials are selected to serve the breadth of the curriculum and the needs and specific interests of students with individual learning styles and multiple intelligences. The library provides a wide range of materials on all levels of difficulty, in a variety of formats, with diversity of appeal, representing the presentation of many different points of view. Internet and other on-line resources, on the other hand, are not subject to the Materials Selection Policy. Application for an Internet account represents an understanding on the part of the requestor and his/her parent(s) or guardian(s) that the JUHSD does not control the information on the Internet, and except where required by law it does not provide any barriers to account holders accessing the full range of information available, other than those constraints imposed by finite resources. III. Responsibility for Selection
Selection of library materials involves many people (administrators, teachers, students, community persons, resource center personnel), the responsibility for coordinating the selection of library materials and making the recommendation for purchase rests with the principal and library media specialist. IV. Criteria For Selection In general, learning resources shall be selected for their strengths, rather than rejected for their weaknesses. The following criteria are used as a guide in selection: a. literary and artistic excellence; b. lasting importance or significance to a field of knowledge; c. contribution to the curriculum and the educational goals of the school; d. relevance to the interests of individual students; e. relevance to parents, teachers or other adults; f. favorable reviews found in standard selection sources; g. favorable recommendations based on preview and examination of materials by professional personnel, adults with special expertise, or students; h. reputation and significance of the author, producer and publisher; i. currency or timeliness of material; j. contribution to the breadth and diversity of representative viewpoints on controversial issues; k. contribution to multicultural and pluralistic awareness; l. high degree of potential user appeal; m. quality, durability, and variety of format; n. suitability of format and appearance for intended use; o. value commensurate with cost and/or need.

Collection Development Policy
Mission
The George A. Spiva Library provides organization of and access to information essential to Missouri Southern State University’s commitment to a liberal arts education and lifelong learning, with a firm emphasis on international studies and quality classroom teaching. The Library also serves as a resource for residents in the region.
Professional librarians and trained support staff expedite and enhance access to information through the sharing of expertise, participation in networks, the acquisition and maintenance of resources, creation of bibliographic tools and help guides, development of instruction programs, and the availability of reference services. The curriculum and research needs of students, faculty, and staff are met by providing timely access to information in the most beneficial format.
Spiva Library will maintain and enhance user-oriented services, introduce new technologies, and build collections that contain diverse points of view. These initiatives will further demonstrate the central role played by the Library in supporting the mission of the University and the educational needs of our constituents.
Purpose
The Spiva Library Collection Development Policy and Guidelines are designed to outline basic procedures for the selection, deselecting and maintenance of the various collections Spiva Library is responsible for developing.
Selection of materials for Spiva Library is a community effort that involves faculty and other University staff, librarians and other library staff, and students. The selection is done within the restrictions of a materials budget allocated to the library each year plus gifted materials. The library director manages the funds and the acquisitions process.
To develop a collection that supports the curriculum and information needs of the University, the citizens of Joplin and surrounding communities, the parameters for adding materials to the collection and deleting items from the collection must be articulated to ensure that only necessary materials are added as well as obsolete items discarded. Also the guidelines ensure that limited funds are expended in the most cost efficient manner.
Selection Process
Final approval for the selection of materials belongs to the Director of the Library. However, each academic unit has a library representative appointed by the department head or dean. An allocation of library funds is set aside for the purchase of library materials recommended by the faculty of each such unit. See Appendix C for the Undergraduate Materials Allocation Formula.
These recommendations are given to the unit's library representative, who forwards them to their department’s library liaison to be considered for purchase. The academic faculty is an important source of recommendations for the purchase of library materials, and the Library strongly encourages active participation by the faculty in this process.
Within the Library, individual library faculty members function as selectors in various subject and special collection areas. The Librarians work closely with departmental library representatives and individual faculty members, identifying the strengths and weaknesses of the collection in their areas of expertise and acting as a further liaison between the Library and the academic units. The library selectors enhance and supplement the collection development system, oversee areas where there is presently no teaching or research activity, and develop at all levels a balanced and useful collection serving the needs of all clientele.
Selection Criteria * Support of the University’s international mission. * Support of each academic unit’s curriculum. * Support of Library’s special collections: Audio Visuals, Archives, Curriculum, Government Documents, Juvenile, Young Adult and Legal. * Reading and understanding level suitable for all clientele: undergraduates, graduates, English as a Second Language, Four States community. * High quality of content, literary merit.

Judgment as to whether specific materials meet recommended quality of content guidelines is exercised most frequently by consulting the opinions of knowledgeable people, either on the campus or in such publications as Books for College Libraries, Choice, Magazines for Libraries and, where available, subject lists for college libraries prepared by learned associations. Caution is urged in accepting publisher's statements at face value and in selecting titles solely on the basis of the author's or publisher's reputation. * Favorable review in Choice or other peer-reviewed subject area journal. * Personal knowledge of resource by faculty member or librarian. * Currency and timeliness of the materials. * Special needs for materials due to institutional or societal changes. * Scarcity of material on the subject. * Need for additional materials in a highly used subject area. * Format - availability of materials through electronic or other access. * Usefulness of the material with respect to other works already in the collection or easily accessible from other cooperative institutions. * Cost of material in comparison with other equally useful material.
De-Selection Process
De-selection is a conscientious effort to achieve well-balanced collections suitable to the goals and needs of the university, the library, and most importantly, their constituents. De-selecting materials from the library collections is an ongoing process and is as important as selecting materials.
Materials that no longer meet the needs of the university community impede the efficient selection of appropriate material. Items in poor physical condition discourage use and detract from the general appearance of the collection. Outdated and inaccurate material obstructs use and frustrates users. Unnecessary items left in a collection can weaken a library collection as much as insufficient acquisitions.
In order to maintain a vital collection of resources, library staff and faculty continuously strive not only to selectively acquire appropriate materials, but also to remove items which no longer meet criteria for inclusion in the collection and which are not expected to be reasonably useful in the future.
It is the responsibility of School Deans and Department Heads, as part of their allocation fund, to ensure that faculty work with library staff to deselect items from the library collection in their teaching/research areas on a regular basis.
De-Selection Procedure
Library staff will contact department heads and teaching faculty to discuss the de-selection policy and address concerns and questions.
Library staff will remove materials and place them on a cart for withdrawal. A firm date will be provided by which the teaching faculty must consider them and voice their support or opposition to de-selection from the collection.
The library director will make the final decision regarding material retention or de-selection.
De-Selection Criteria * Publication of new edition of title. * Multiple copies. Is there justification for retaining more than one copy? * Materials that duplicate information already held. * Antiquated formats. * Availability through cooperative institutions or through Interlibrary Loan. If the work is of marginal value, and withdrawal is a consideration, is it still reasonably accessible? * Age, copyright date * Poor, dilapidated physical condition. Poor sound and/or visual quality. Does the condition of the item warrant discard or replacement * No longer relevant to or supportive of current curriculum * Content incorrect or obsolete * Little or no usage. Has the book circulated during the last 5-10 years? * Overly partisan or narrowly focused materials * Materials not meeting standards of quality
Unfavorable reviews in widely accepted review and evaluation instruments such as Choice, Best Books for University Libraries. Authors and/or Editors not considered prominent or authoritative in their subject or field.
Types and Formats of Materials Collected
Monographs. Current trade, university press, institutional, and government publications acquired. These materials are usually acquired in hardcopy. Hardbound editions are preferred to paperback, where available. Monographs published in series are purchased individually based on relevance to the collection. Electronic monographs (E-books) will be purchased when available and based on cost.
Newspapers. Selected local, regional, national and international newspapers are acquired and held for approximately 6 weeks in print format. Back issues are stored in microform format.
Journals. Generally, no periodicals will be purchased that are not included in a standard index owned by Spiva Library. Due to space considerations and the advent and popularity of electronic full-text journals, there are no plans to significantly increase the number of print journal subscriptions. In fact, it is probable that the number will decrease as more and more titles become available in electronic forms. Journals held in electronic form will usually not be duplicated in print in regard to cost, storage and preservation issues.
No titles will be discontinued without consulting the appropriate department chair. Final purchase and removal decisions, however, rest with the Director of the Library.
Manuscripts, Rare Books and Publications of Local Interest. While the Library does house a small number of rare books in the Archives collection, such materials are not pursued or generally collected. Major publications pertaining to the Four States region and all publications related to the history of the University or published by the University are housed in Archives. See Appendix A for the Archives Collection Policy.
Government Documents. Spiva Library has been a selective depository for Federal publications of the Seventh Congressional District of Missouri since approximately 1966. The priority of the Government Documents Department is to provide quality service as well as easy access to government information, in all forms, to the University community as well as to all constituents of the Seventh Congressional District of Missouri. See Appendix B for the Government Documents Collection Policy.
Software. Software purchased for the collection will be of research or instructional value and will provide unique access to information. Consideration is made to whether hardware for particular formats is available.
Audio. Musical recordings are purchased according to the needs of music teaching and research. Spoken word recordings may be selected as library materials based on their instructional value. Consideration is made to whether hardware for particular formats is available.
Film/Video. Select films and videos are purchased as research or instructional materials. Feature films are purchased selectively and only with respect to their research or instructional value. Consideration is made to whether hardware for particular formats is available.
Pamphlets. Pamphlets will not be purchased unless the information is not available in any other format.
Microforms. Microforms will be purchased when the material needed is unavailable in any other format and frequently for the storage and preservation of serials – journals and newspapers.
Textbooks. Generally, textbooks required by instructors for bookstore purchase will not be collected by the Library. Textbooks will occasionally be purchased in order to supplement specific areas of the collection.
Electronic Indexes and Abstracting Databases. Fee-based electronic resources are purchased in order to provide quick and easy access to journal, newspaper and other literary sources of information. Criteria examined when considering purchase include: * Subscription or access costs are reasonable. * Ability of resource to allow for Internet Protocol authentication. Will it work with the EZproxy to allow for off-campus access? * Evidence of resource staying current through regular updates, or demonstrates ongoing maintenance. * Resource is developed and maintained by a recognized and respected national or international organization, academic institution, or commercial enterprise. * Information given by resource would likely be unavailable to remote patrons. * Availability of full-text. * Usage data indicate client interest or demand. * Resource is generally available and stable. After initial period of instability common with new electronic products, its downtimes or machine address changes are infrequent and announced. * If needed, user help files are readily available. * The amount of user support required from library staff is minimal or acceptable. * It is simple to comply with restrictions on duplication or dissemination of information from the resource. * Providing access requires little or no change in existing or planned hardware and software resources. World Wide Web resources. The Library assumes responsibility for a collection of Web pages that present the library and its services and collections, and provide links to selected Web resources around the world. The selection is dictated primarily by the academic needs of students and faculty. Through suggestions from faculty, students and library staff, sites are evaluated, selected, and listed on the library's Web site.
In addition to the item's relevance to student academic work, Web sites are judged for their quality. The quality of an item is based on its accuracy, its currency, and its physical characteristics (e.g., page arrangement, quality of graphics). The importance of the content within its respective field of study and scholarship in general is also an important element in judging the site's quality. This "importance" characteristic of an item calls for a high level of discernment that takes into account a number of factors. Some of those factors include the reputation of the author and/or publisher, the uniqueness of its contribution to the field, and its reputation within the field.
Gifts Policy and Donor Guidelines
Gifts are added to the collection when they are in good condition and meet other selection criteria. Library staff evaluates gifts and donations using the same criteria as for purchased items. Once a gift is accepted it becomes property of the Library and may be disposed of as the Library sees fit. Gifts are not returned to the donor.
Donors are asked to complete a Donor's Statement (Appendix D) that stipulates the conditions under which gifts are accepted. Also available for use when manuscripts or other original materials are offered to the Library is a Deed of Gift (Appendix E).
It is the responsibility of the donor to keep a list of items donated, and to obtain an appraisal of value if one is wanted. Internal Revenue Service regulations prohibit libraries appraising gifts they receive. Gifts appraised at more than $5,000 are accepted only after it has been determined that the items are wanted for the collections. Only the Library Director may approve acceptance of gifts with special stipulations concerning copyright, legal title, restricted access, location, or other restrictions. Establishment of separate named and/or housed collections is discouraged, as collections are most useful when integrated with other books on the same subject.
Challenge Policy and Request for Reconsideration Guidelines
Our Library's mission is to select and acquire a wide variety of materials for access by all library patrons. The library seeks to provide information on all sides of every issue, even if that issue is a controversial one. Librarians do not serve as censors for any materials or for any age group, since we believe that everyone, regardless of age, should be free to form his or her own opinion. The resources acquired for the University’s Library are selected to meet the teaching, research, and service missions of the University. The inclusion of any resource does not mean that the library and its staff advocates or endorses the ideas found in that resource.
Students, faculty and staff of Missouri Southern State University as well as any resident in the Four States area may question the presence of any resource found in the library. A challenge to any material in the library must be based on the failure of that resource to fall within the Library's selection and collection development policies, including the commitment to intellectual freedom. Challenged items will remain on the shelf and available to library users during the duration of the challenge.
Any person wishing to challenge a resource will be asked to complete a Request for Reconsideration of Library Materials (Appendix F) form. The completed form shall be submitted to the office of the Library Directory. The Library Director will acknowledge receipt of the form via letter. The Library Committee will then consider the request. The person making the challenge will be notified in writing by the Library Director of the final decision of the Library Committee and any action to be taken.
Commitment to Intellectual Freedom
The principles of intellectual freedom as outlined in the Library Bill of Rights (Appendix G) of the American Library Association shall be followed in the selection of library materials. Neither Missouri Southern State University nor Spiva Library acts on or against particular issues but seek to maintain a free flow of information in the selection of materials. The disapproval of an item by one group will not be a means for denying that book to all groups if, by library selection standards, it belongs in the collection.
Statement on Access
Spiva Library freely offer access to its collections and services to all patrons without regard to race, age, educational level, economic status or any other qualification or condition. In accordance with the Americans with Disabilities Act, individuals with disabilities will be able to access the same services the University offers to non-disabled individuals.
While the widest possible access options are desirable, they may not be available. Internet resources that increase the likelihood of such access are encouraged; however, absence of such options should not exclude it for possible collection. Such resources may include, but not be limited to, those which provide text-only options (i.e., for individuals using Screen Reader technology), large print options, or audio.
Review and Revision
The Spiva Library Collection Development Policy and Guidelines is subject to periodic review and revision.