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A Tactful Delivery

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A Tactful Delivery
Donte Veals
BCOM 275
August 30, 2012
George Staight

A Tactful Delivery
On August 5th, 2010 a cave-in trapped 33 Chilean miners for 69 days. Getting the information to families and employees with accuracy and urgency is important, but knowing the audience and relationship held between deliverer and receiver is important as well. Although there are things that need to be known by employees and families alike, tone of delivery and depth of information may differ depending on the level of emotional involvement. With a tragedy such as the Chilean cave-in all parties involved have to be addressed in a tactful manner. It is important to give families and employees as much information as possible with a sense of urgency and accuracy while trying to consider the state of mind of the recipient. Chilean culture runs on paternalistic based leadership which is a fatherly and managerial style of leading. Families which rely solely on the miners for survival by means of income, emotional ties, and protective leadership may need help to supplement in these areas during the miners absence. American Red Cross worked with local volunteers to set up a 24 hour support camp. The camp distributed food, provided first aid, psychosocial support and Family tracing. The camp also ensured families had medications and provided services to cash and deposit paychecks (Huang, 2010).
A brief explanation of how the accident may have happened should be included in the communication between all parties. This section could include things such as the status of the miner’s health, resources available, current situation assessment, and a plan of action. Having some account of all personnel trapped would ensure the proper party can be contacted and notified of the event. It is important for a company to update next of kin and emergency contact information for this reason.
The information should be given in a receiver specific manner. If it applies to only families then it may only need to be briefed to employees. The key to making sure the message is received as intended is to keep the relationship to the situation and parties involved in mind. Families will be more emotionally attached so making sure the family understands that all possible resources are being exhausted to bring their family member home safely. While on the other hand employees may be emotionally attached to some level, it is important to get information out in a more professional manner emitting some emotion.

Communication to families is a letter
To whom it may concern,
This letter is to inform you that there has been an accident involving a family member. On August 5th, 2010 while participating in their normal job duties the mine caved in entrapping 33 workers. Communications have been made with the workers and we can assure their safety with no reports of serious injury at this time. All efforts are being made to reach the miners and provide them with the necessary supplies to keep them sustained until full rescue can be arranged. Frequent updates will be available on the status of the miners and their rescue. For additional situation reports and information family support please contact our offices and we will be glad to assist you with any further information.
Sincerely,
Minera San Esteban Primera Staff
President CEO

Communication to Employees
From: President CEO
To: Minera San Esteban Primera Staff
Subject: Urgent Response Required
Staff,
There has been a recent accident with one of our mines that trapped 33 members of our staff. We are currently working with all of our resources to ensure their safety until a full rescue is accomplished. While we work to rescue the miners, all employees are required to update NOK and emergency contact information. Updates will be available on the status of the miners and their rescue. We appreciate your support and cooperation with this tragedy.
Sincerely,
Minera San Esteban Primera Staff
President CEO

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