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Acceptable Use Essay

In:

Submitted By bchristie1074
Words 305
Pages 2
TO: All Employees
FROM: Brian Cristy
DATE: Tuesday, August 14, 2012
Subject: Acceptable Use of Email and Text Messaging

Dear Employee,

Christie, Inc has recently experienced a rash of viruses being downloaded and spread through our intranet. We need to ensure that our customer data stays secure. Effective immediately, we are announcing a new email and text messaging policy. In an effort to ensure company resources are used only for business purposes, the following policies are in effect:

• Instant Messaging must only be used for business purposes. o This includes interoffice communication. Anyone starting a message session with you must be blocked if they are not an employee.
• Email will be monitored to ensure that only business related are sent. o Emails that forward pictures puts our system at risk. Do not open any attachment that you cannot verify is from a safe sender.
• Conducting a private business is prohibited using Christie, Inc. resources. o You are not able to use any internal system to conduct personal business.
• No spamming, harassing, or solicitations are allowed. o Mass emails are generally flagged by servers to alleviate this conduct.
• All emails must be archived for a period of 365 days for auditing and record keeping. o In outlook you are able to assign a policy of 365 days before the system automatically deletes them.

As a reminder, email and text messaging are not secure forms of communication. Anything sent over the company’s internal servers can and will be monitored to ensure professionalism and all policies are followed. Once again, do not open an attachment from a sender you do not know as it may contain files that are harmful to the computer and system.

For further questions please contact John Smith, Director of IT Services, jsmith1@cristy.com or 888-333-1111.

Regards,

Brian Cristy

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