AGRICULTURE SBA TEMPLATE
Guidelines for Cost Analysis of Farm Production Project (Crop Production) Item | Description | KCMarks | Total | (I) Introduction | Name of projectLocationDurationDescription of activities, sketch of layout of plot,materials and equipments Schedule of operation | 3 1 | | (ii) Complete budget | Projected income (output x price)Projected expenditure (itemized)surplus | 1 1 1 | | (iii) Actual income And expenditure | Income (from sale to produce) ExpenditureSurplus or shortfall | 2 2 1 | | (iv) Analysis (v) Language | Comparison of projected and actual income,Expenditure and surplus or shortfallGeneral commentConclusionRecommendationsCommunication of information in a logical manner using correct grammar | 2 2 1 1 2 | | TOTAL | | 20 | |
NAME OF PROJECT: Crop Production
LOCATION: Manning’s School Farm
DURATION: Six –Sixteen Weeks (or you can write the date started and the date when project completed)
Description of Activities
This will include activities that will be carried out during the production period that are important for growth and development of the chicken.
These include: * Site Selection * Land Preparation * Seedling production seed bed Management * Planting and transplanting * Irrigation * Weed control * Fertilizer/Fertilizing * Pests and diseases control * Harvesting and Post Harvesting * Storage and Marketing
Sketch of layout
This should include a diagram of the area that is been used for the project.
Materials and Equipment
This should/could include pictures of the basic materials and equipment that will be used for the project.eg seed tray, seeds, irrigation hose hoe etc.
SCHEDULE OF OPERATION Week 1-3
Site selection
Land preparation
Seedling production
Week 4
Transplanting of seedling
Irrigating
WEEK 5-16
Irrigation
Weed control
Fertilizing
Pests and diseases control
Harvesting and post harvesting
Storage and marketing
COMPLETE BUDGET (projected income and expenses) The complete budget will show a projected income (output x price) and projected expenditure (itemized) and surplus or profit. Please note that when one is preparation a budget for a business or project like this one, it MUST always reflect a surplus or profit at the end even one dollar. This mean your total income must be greater than your total expenditure.
Please note that before you go ahead and prepare the budget there are certain calculations that MUST be done as it relates to INCOME and EXPENSE. Also there are certain ASSUPTIONS that MUST be noted.
ASSUMPTIONS
The following will be assumed: * Land in place already * Labour cost supplied by students * Electricity and water cost supplied by school * Irrigation fittings in place * Area of land to be cultivated 1 sq chain or 4356sqft
CALCULATIONS
Calculations will be done to determine the income from the sale of produce.
Also calculation will be done to determine how many seedlings needed, bags of fertilizer number seedling tray and packs of seed.
For the remaining materials that are needed their quantity will be estimated and students are expected to source their prices from the different farm stores.
PRODUCTION COST For 4356 sqft of land | Sept 2011 | DESCRIPTION | TOTAL WT(LB) | | UNIT PRICE | TOTAL | Farm income | | | | | Sale of Produce | | | | $ 0.00 | | | | | | | | | TOTAL INCOME | $ 0.00 | | | | | | EXPENSES | | | | | ITEMS | QUANTITY | Unit | UNIT COST | TOTAL | Seeds | | pk | | | Seedling tray | | | | | Fertilizer | | bg | | | Potting mix | | | | | Land preparation | | | | | Insecticide | | | | | Fungicide | | | | | Spray pan | | | | | Machete | | | | | Knives | | | | | Harvesting create | | | | | scale | | | | | | | | | | | | | | | | | | | | Any other materials you think necessary for the operation | | TOTAL EXPEN. | | | Estimated Profit = TOTAL INCOME - EXPENSE = | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | |
COMPLETE BUDGET (Projected Income and Expenditure)
PRODUCTION COST For 4356 sqft of land | Sept 2011 | DESCRIPTION | TOTAL WT(LB) | | UNIT PRICE | TOTAL | Farm income | | | | | Sale of Produce | | | | $ 0.00 | | | | | | | | | TOTAL INCOME | $ 0.00 | | | | | | EXPENSES | | | | | ITEMS | QUANTITY | Unit | UNIT COST | TOTAL | Seeds | | pk | | | Seedling tray | | | | | Fertilizer | | bg | | | Potting mix | | | | | Land preparation | | | | | Insecticide | | | | | Fungicide | | | | | Spray pan | | | | | Machete | | | | | Knives | | | | | Harvesting create | | | | | scale | | | | | | | | | | | | | | | | | | | | Any other materials you think necessary for the operation | | TOTAL EXPEN. | | | Estimated Profit = TOTAL INCOME - EXPENSE = | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | |
INCOME AND EXPENDITURE STATEMENT (Actual Income and Expenses)
Information to complete this statement will be obtained from the production record that you will be monitored on a day to day basis.
Analysis of Project
Here students are expected to make comparison between projected and actual income, expenditure and surplus/shortfall.
Take for example
The project made an actual profit $13,000, while I had forecasted a profit of $20,000. This profit did not take into consideration labour cost (suppied by students), electricity and water cost supplied by school. You are also require using Bar Graph to show their comparison i.e project income v/s actual income and projected expenditure v/s actual expenditure.
General Comments
Here you will be commenting on the overall operation of the project base on what you have done, limitations etc. Conclusion
This is merely a summary of the project and this is base on the outcome of the project.
Recommendations
This should include measures could have put in place in order to maximize productivity/profit. These could include: * Crops should have been monitored more closely * Improve pests and disease management * Increase selling price etc
Recommendations must be base on observation made and recorded as it relates to the project. Therefore, one should not just write recommendations and it is not related to the project and its outcome.
Language
Information must be in logical manner using correct grammar.
