Produce texts from notes
Description
This document provides you with the instructions for your final assessment.
Goals
Successful completion of this assessment will contribute evidence of your knowledge and skills in the following elements from the unit of competency:
• Take notes
• Transcribe notes
• Edit and revise text
Assessment guidelines
Before commencing this assessment it is recommended you read through all the content for this unit.
It is important that all your tasks for this assessment are received together. Please complete all tasks in this assessment before submitting; your work will not be assessed if you submit partial assessment.
• Complete all assessment tasks below in a Microsoft Office compatible document or a PDF.
• If you need to provide supporting documentation please ensure it is in Microsoft Office or Office compatible document such as PDF.
• It is recommended that you include your name on each page of all documents you submit.
For more information on assessment procedures, appeals and recognition of prior learning please refer to the student handbook.
Task 1
If you are in a workplace, locate your company style guide and document storage policy. If you are not in a workplace (or your workplace does not have a style guide or document storage policy) use the XYZ Company style guide and the XYZ Company document storage policy. (The XYZ Company style guide and document storage policy can be downloaded from the screen where you accessed this assessment.)
Imagine you have to create a text from notes.
a) Referring to your style guide, list two (2) requirements you would need to consider with regards the presentation of the text that you will produce from your notes.
b) Referring to the document storage policy, list an organisational requirement for the storage of the document you will produce.
a)
I will change not use the an ampersand instead of the word ‘and’ unless its part of a company name.
I will capitalise the weeks moths and dates but not the seasons.
b)
It is an organizational requirement that I save the documents from my department into the chosen directory for my department to the companies server set by the policy.
Task 2
Read the following scenario and complete the task as described below.
Scenario: You are working at an advertising firm as a personal assistant to the national sales director. When speaking with your manager earlier today, he said, “I need you to come with me to the board meeting at 3pm this afternoon. Please make sure you bring a pen and paper, because this is a very important meeting and I need to you take notes.”
Task
List at least three (3) questions you would ask your manager to clarify the purpose and the requirements of the text you will produce from your notes.
What type of text do you want me to create? ex (formal or informal business letters or memos)
Who will be reading the report?
Where is the information being sourced from?
Task 3
For this task, you will need to download the “Telephone message” audio file from the screen where you accessed this assessment, and then save the file to your computer.
Read the following scenario and complete the task as described below.
Scenario: You are working in an office. Your manager Sally Jamison calls and leaves you a telephone message asking you to create a letter.
Task
Listen to the audio file of the telephone message and take notes. When you have finished taking notes, answer the following questions regarding your notes.
1. List 3 key points that you included in your notes.
2. How would you determine the correct spelling of Mr Giannopolous?
3. List one question you would ask Sally to ensure you captured her intended meaning.
1.My 3 points are:
My manager need me to write a letter to Mr Giannopolous, he is the architect for Datco and is creating the plans for our office extension.
I need to write a written confirmation to Mr Giannopolous to tell him that my company has decided to go with his plans.
I need to inform Mr. Giannopolous that he need to meet with my manger for the fixtures and he may do so at 12th at 3pm in the CBD and in the 13th at 10am at his office.
2.
When note taking I would first write the name of the client as I see fit trough hearing the name without attempting to spell it, then later I would 'self check for accuracy" to find the correct spelling.
3. I would ask sally to see if she understood the reasons of the meeting between her manager and Mr Giannopolous.
Task 4
For this task, you will need to download the “XYZ Company style guide” document from the screen where you accessed this assessment.
Part A
Transcribe your notes from Task 3 to produce the letter requested by Sally Jamison. You need to submit your letter as part of this assessment.
The address for Datco Architectural Services is 95 Admiral Rd Nelson 2999.
The address for Sally Jamison’s company, Jamison and Jamison Pty Ltd, is 15 Allenvale Pde Sydney 2001.
Use the current month as part of the dates in the letter.
Check that your letter is accurate by ensuring that:
• all key points are captured
• dates, times, numbers etc. are correct
• appropriate language and structure is used
• grammar and spelling are correct.
Part A
(1)
[pic]
Written Confirmation in regards to office extensions
To: Mr Giannopolous; Datco Architectural Services is 95 Admiral Rd Nelson 2999.
From: Jamison and Jamison Pty Ltd, is 15 Allenvale Pde Sydney 2001.
Friday, 11th December 2012;
Dear Mr Giannopolous,
On behalf of the Jamison and Jamison firm, we have carefully reviewed your plans for creating the plans for our office extension.
We have acknowledged your previous work as an architect at Datco Architectural Services.
We are impressed by your skills and endowment to approach the tasks in your profession.
So without further adieu we gratefully inform you that we have decided to accept the plans with you in regards to our office extension.
This letter was send as a written confirmation that your architectural plans will be part of our interior design.
Since you we have accepted you on board, my manager has informed me to help you schedule a meeting with her in regards to settling the fixtures.
The available times of meeting her are at the 12th at 3pm in the CBD; or in the 13th at 10am in your office.
Please decide your best preference for scheduling the meeting and confirm the date with my manager by contact at: 0400554552.
Kind regards,
Sally.
Jamison and Jamison Pty Ltd, is 15 Allenvale Pde Sydney 2001
(1)
Part B
Answer the following questions about transcribing your notes and revising your document.
1. List one resource you might use to help you check your document for accuracy.
2. List at least two (2) formatting adjustments you would make to your letter in order for it to comply with the XYZ style guide.
NOTE: Remember to submit your letter as part of this assessment. 0400554552
1. I can use the 'Spelling and Grammar' software on word to check my spelling and grammar.
2.I will change not use the an ampersand instead of the word ‘and’ unless its part of a company name.
I will capitalise the weeks moths and dates but not the seasons. 