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Business Documents Nvq

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1.1 Describe different types of business documents that may be produced and the format to be followed for each.

Business cards:
These are used to give the customer information on how to contact the company. These can be electronically formatted in Word and then formatted on card when printed.
Fax Document:
Another type of document used in business is a Fax document; these are very useful in business and are the fastest ways to transmit documents. These are in paper format, either in colour or black and white.
Agenda:
Agendas tell you what is going to take place. They help people get organised so that they know exactly what they should do and what is going to happen. These are in paper format when taken to meetings, and can be distributed electronically. …show more content…
• It will ensure documents are designed in a suitable style for the end users.
• It will allow for documents to be produced on schedule
• It will ensure documents cover the correct information in the correct depth
• It will prevent and misunderstandings regarding requirements in the production of the document.

1.4 Explain the importance of document version control and authorisation.

The importance of a document version control system is that every change made to the source is tracked, along with who made the change, why they made it, and references to problems fixed, or enhancements introduced, by the change. Version control systems are essential for any form of distributed, collaborative development. The ability to track each change as it was made, and to reverse changes when necessary can make all the difference between a well-managed and controlled process and an uncontrolled system.

1.5 Explain how the requirements of security, data protection, and copyright and intellectual property legislation may affect the production of business …show more content…
Electronic filing and archiving systems offer storage with minimal space requirements. However, they require care in setting up and maintenance. They also require a secondary back up to protect against data loss due to file corruption or hardware failure.

3.4 Describe the legal requirements for storing business information.

Any information stored in an organisation has to follow the security and confidentiality procedures. Information security and confidentiality is the process where data is kept away from unauthorised access, disclosure, destruction, use or modification. It applies to both physical and electronic data. All organisations store a large amount of confidential information about their employees, customers, company’s status, products, surveys, finances, etc. So while handling this information, care has to be taken to follow the security and confidentiality procedures, because if information goes into wrong hands it could lead to serious negative consequences. It will also affect the ethics and running of the organisation and will lead to legal actions being

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