Policies and Procedures * Vacations * Leaves of Absence * Travel Allowances * Expense Reports * Overtime

Vacations

All employees will be eligible for paid vacation leave. The use of vacation time will begin on the first day of employment and the amount of time allowed will be based on the number of years of full time employment. This policy will not be allowed to those employees who are on an unpaid leave of absence. To schedule vacation time, employees must submit a completed vacation leave form to their supervisor at least one month before the expected time of leave.

The following should be taken into consideration before requesting vacation time:

* Employees should make certain that they have enough vacation leave available to fulfill the dates requested. * All request must by approved by the employees supervisor. * Factors such as short staffing and work overload will cause the request to be denied, and the supervisor will provide an appropriate reason in this instance.

Vacation time will be paid at the employee’s normal rate of pay, and overtime pay will not be included. If the employee’s vacation time falls during a holiday, that day will not be included in the time taken off. Leave taken beyond an employee’s available vacation balance may be unpaid unless otherwise required under state or federal law. If employment is terminated, any unused vacation time will not be paid.

Leaves of Absence

Employees planning to take time off in addition to vacations should apply for an unpaid leave of absence. A regular leave of absence will last for 30 days but an extension may be granted for a certain circumstance. The employee must write a letter requesting a Leave of Absence at least one month prior to scheduled arrangements. This letter should include the starting and ending dates, and also the purpose for the leave period. To be eligible for a leave, an employee must have at least one year of full-time employment with the company.

All requests will be handled on a case-by-case basis, and if the request is approved the employee will be allowed the time off and full reinstatement once the leave period is over. The employee will be required to report back to the company with their current status and intentions to return to work.

Travel Allowances
All employees of the company will be reimbursed for traveling expenses related to the company. The company requests that all travelers seek the lowest reasonable expenses when traveling,

Traveling expenses covered include:

* Automobiles & Gas * Meals * Housing * All other company related expenses.

Within 30 days of initial travels, all employees will be required to fill out a Travel Reimbursement Report, which includes:

* The employee’s name. * Starting date of travels. * Daily expense report. (Company related) * Final date of travels.

All travels must be authorized in advance, and the employee should justify that all reimbursement will be company related prior to making travel arrangements. Employees will be paid at their normal rate of pay plus travel time.

Expense Reports

All employees’ expenses in the company’s discretion will be reimbursed. The employee must complete and submit an expense report to his/her supervisor within two weeks of the completed travels. If an expense report is not turned in on time, the company will not pay for expenses.
The Expense Report will include: * The individual’s name. * The names of all individuals for which expenses are claimed. * The starting date, destination, and general purpose of the trip. * A description of all business related activities during the trip. * A list of all expenses for which reimbursement is requested.

Overtime

Employees who work a total of more than 40 hours per week will be paid for time and one half. This only includes full time employees and a supervisor must approve the overtime work period. Employees who suspect the need for overtime should notify the supervisor in a sufficient amount of time before the work is started. During

The use of overtime is not encouraged and employees who anticipate the need for overtime to complete the week’s work must notify the supervisor in advance to obtain approval before working hours that extend beyond their normal schedule. It will be the employee responsibility to accept reasonable assignments of work during busy periods except in cases of personal emergency.