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Buyer vs Supplier Relationship

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1. Discuss the concepts of centralized vs. decentralized purchasing authority, identify their relative advantages and disadvantages, and provide examples of when each may be appropriate. | | Centralized authority occurs when the supply management decision-making authority is the responsibility of a single person who is held accountable by top management for the proper performance of all purchasing activities. In a single-site operation, centralization of the purchasing function is necessary in order to attain both operating efficiency and to maximize profit. Some advantages of centralized purchasing include: ***Reduction of potential duplication of effort. ***Leveraging of volume purchases: The potential for volume discounts exists when all of the firm's orders for the same and similar materials are consolidated. ***Consolidation: With consolidation, the opportunity to standard and simplify parts is gained. ***Decrease in transportation costs: With the consolidation of orders and delivery schedules, money can be saved. ***Specialization: Purchasing specialists buy more efficiently than less trained individuals. ***Reduction of suppliers' costs: With consolidation, suppliers have fewer expenses (less shipments, less calls, less orders) and can offer better prices and better service due to the reduction. ***Improved inventory control: Because of company-wide knowledge of stock levels, material usage, lead times and prices, it is possible to have more effective inventory control. ***Lower administrative costs: Less orders are processed for the same amount of goods in purchasing, receiving, inspections, accounts payable and other record-keeping activities. ***Centralized control: Accountability for the purchasing function is with a single department head, which facilitates management control. ***Total reduction in the costs of services. Complete centralized

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