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Conducting Meeting

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Submitted By house23
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James Ward
English 211
Enge
3/3/15

Conducting an Association Board Meeting

A board meeting is a meeting of the directors. Board meetings are an integral part of an Association’s operation. They must be distinguished from a general meeting, which is a meeting of the owner members of the association. These meetings inform the Board of Directors about the current standings of the association. Board meetings are way to discuss any major changes, plan the future, and conduct the routine business of the association on behalf of its owners. There minimum of nine steps necessary to conduct a proper board meeting, but before a meeting can commence, the president must send an agenda to the board. The agenda outlines the flow of the meeting, including points of discussion, presenters, time frames, and time and location of the meeting. It also often distinguishes between new meeting topics and old business. It is important for as many board members to attend the meeting as possible so that they can provide their input and vote on subjects.
1. Call to Order
When the board members are present, the president calls the meeting to order. This notifies everyone that the meeting has started and they are conducting official association business. At this point the secretary starts to take notes for the meeting minutes, which are the official notes about the business of the board. These minutes will serve as a record for the owners.
2. Roll Call of Board -- Establishment of Quorum
The purpose of the roll call of the board members is to make a record of present board members for the secretary to write in the meeting minutes. This reference notes who was in attendance for voting purposes. The president calls each board member’s name and position for two reasons. First it notifies everyone they are present, and second it lets everyone at the meeting know each board

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