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Crisis Pr

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No. Project: Cards 05SER 03/05/001

Project title: BANAT 22 – Promotion of top 22 tourist locations and events in Banat

Organization: Municipality of Pančevo

|COMMUNICATION STRATEGY |
|Project title: BANAT 22 – Promotion of top 22 tourist locations and events in Banat |

|Situation analysis |

According to relevant statistical data, the export of (Serbian) Banat tourism services in 2002. presented a mere 0.01% of the total sum of (Serbian) Banat export – despite rich tourist potential represented in natural, cultural, art, historic and anthropological assets of the region. Despite scattered exemptions, the trend of decreasing number of guests in Romanian Banat is evident as well, and all relevant statistics point out the common tourism development problem, both in SRB & ROM.

Apart from the economic parameters, the problems in the “perception” sphere are the inadequate utilization of the cross-border Banat tourism resources and potentials, thus making its’ economy (mostly agriculture and industry focused) inflexible and non-competitive in the mid and long term.
In this respect, the “Banat” as a tourism brand has yet to be defined and exploited.

|Goal of the communication strategy |

Prepare an efficient promotion and lobbying strategy to raise awareness among target groups and beneficiaries at one hand, and on the other, to gain support of the key stakeholders on the regional / national level that may positively influence the project results (Banat tourism strategy developed, institutions established, favourable conditions created, international tourism market penetrated).

|Objectives of the communication strategy |

Compile an overall framework for managing and coordinating wide information exchange during the BANAT 22 project implementation and draw the guidelines how to continue the information dissemination after the end of the project action. Identify and describe key target audience, specific interest of the stakeholders and how and when they will be informed about the BANAT 22 project.

|Key target audiences |

Direct beneficiaries – primary audience
• 120 representatives of local/regional authorities, tourism stakeholders and civic sector from 6 districts of Banat cross-border region - approximately 15-25 people per district (Timiş, Caraş-Severin, Mehedinţi, Northern Banat, Central Banat and South Banat districts)
• 12 people staff of partner organizations, associates or other recommended parties;

Decision makers (stakeholders) - secondary audience
• 6 tourist organizations from the target regions and national tourism agencies;
• Government, Regional / Province authorities (AP Vojvodina) and local communities;

Media – special audience
• about 20 local, regional and national media: TV, radio, web, newspapers and relevant magazines ;
• PR campaigns and other project activities will be visible on the territory of 6 districts (with population of approximately 2.5 million) whose lives will be affected by the work and results of the project

|Audience Objectives |

Direct beneficiaries – primary audience
Decision makers (stakeholders) - secondary audience

Local / regional authorities are one of the key direct beneficiaries of Banat 22 project. Since the public sector is identified as “bottle-neck” of tourism development (Serbian tourism strategy), this project will encourage support, create cross-border networks and build capacities of local / regional authority’s staff. It is expected that coordinated effort of promotion and lobbying will mobilize additional local / regional human and technical resources to further support BANAT 22 activities, integrate policy recommendations into local/regional economic development plans and create basis for sustainability by increasing tourism development budget lines, within their municipal budgets.

Tourism stakeholders is a diverse group of those organizations and individuals from above mentioned 6 Banat districts, which are interested or can be affected by different scenarios, Banat tourism development might take. These are mostly tourist operators, municipal tourist and regional tourism-support organizations, academics and other interested parties (such as restaurant and hotel owners). This group has a direct commercial interest in the matter and should be allowed to contribute to the development of Banat tourism strategy and their capacities should be further developed (knowledge, skills, know-how). They will be expected to provide relevant information to BANAT 22 project team (research), get involved in project activities (public competition, trainings) and support the dissemination of project material (leaflets, tourism guides…).

Media – special audience

Media are very important target group of Banat 22, taken into account projects’ strong promotional and PR component. It will be impossible to animate population on such a large territory (6 districts, 2.5 million people) by paid media coverage alone, and create a favourable environment which will result in increased parameters of tourist consumption, change of behaviour and economic development.

A larger consensus and strategic partnership needs to be developed with local/regional media, in order to receive their support in promoting Banat tourism development in the longer period of time, necessary for these positive trends to happen. In this respect, we expect as much as possible free media coverage and positive spin on the BANAT 22 project.

|Communication tools |

General • Web site (multilingual, bi-directional, updated) • TV and radio coverage (at least six (6) radio and TV announcements, paid and free, in relation to the performance of the activities); • Press releases – at least six (6) press releases will be made, which will inform the stakeholders about the project evolvement; • Promotional materials (Banat tourism guide (1000 copies), promotional leaflets (2500 pieces), multimedia CDs, pens (1100 pieces), notepads (800 pieces), folders (700 pieces), badges (400 pieces). • Billboard (6 pieces – 3 in each country) • Visualization board (6, for each Centre and Info point)

Specific • Press conferences (6, 3 in Serbia, 3 in Romania) • Promotional meetings (2, 1 in Serbia, 1 in Romania) • Conferences (2, 1 in Serbia, 1 in Romania) • Joint Banat tourism fair stand (1 joint stand for the Final conference and Belgrade Tourism Fair) • Workshops/trainings* (2, 1 in Serbia, 1 in Romania) *apart from the capacity building aspect, these have a promotional effect as well

|Visibility requirements |

- All information and communication activities shall be implemented in compliance with the provisions of EU Regulation;

- All information and communication materials (e.g. websites, brochures, leaflets, booklets, newspapers, flyers must contain: ▪ The EU graphic image (flag if the national or regional emblem is also used ▪ A text mentioning the part-financing by the EU (Sample text: Project part-financed by the European Union);

- The Regulation doesn’t request a specific logo of the project but it is highly recommended in order to improve all the communication related to it and its activities;

- During meetings and events (e.g. conferences, seminars, fairs, exhibitions) the organizers must display the European flag in meeting rooms and use the EU graphic image on documents.
No. Project: Cards 05SER 03/05/001

Project title: BANAT 22 – Promotion of top 22 tourist locations and events in Banat

Organization: Municipality of Pančevo

|TASK |RESPONSIBLE |RESOURCES |DEADLINE |DATES OF POSTING |
|Communication list developed with contact details of all project |PR manager, Project |Salaries of the Serbian |October 19th 2007 |October 22nd 2007 |
|members and relevant stakeholders |coordinator |project team provided | | |
|Domain name registering |PR manager, Project |Salaries of the Serbian |November 10th 2007 |November 10th 2007 |
| |coordinator |project team provided | | |
|Service - design of project visual identity |PR manager, Project |3,600.00 |February 10th 2008 |February 11th 2008 |
| |coordinator |5.1.5 budget line | | |
|Organization of the workshop "How to operate a Tourist Info |CED PR manager, Project |1,440.00 |February 20th 2008 |February 20th 2008 |
|centre/point?" |coordinator |5.7.3 CED budget line | | |
|Setting up of 4 Banat Tourism Info Centres |PR manager, Project |Salaries of the Serbian |February 30th |February 30th |
| |coordinator |project team provided |2008 |2008 |
|Setting up of 4 Banat Tourism Info points |PR manager, Project |Salaries of the Serbian |March 20th 2008 |March 20th 2008 |
| |coordinator |project team provided | | |
|WEB PORTAL developed - Banat Tourism |PR manager, Project |3,000.00 |April 10th 2008 |April 30th 2008 |
| |coordinator |5.12 CED budget line | | |
|Service - press clipping and media monitoring |PR manager, Project |3,960.00 |April 20th 2008 |April 25th 2008 |
| |coordinator |5.6.2 budget line | | |
|Organization of PR school |PR manager, Project |3,400.00 |May 10th 2008 |May 20th 2008 |
| |coordinator |5.6.2 budget line | | |
|Organization of the Opening Conference |PR manager, Project |4,000.00 |May 20th 2008 |May 20th 2008 |
| |coordinator |5.7.1 CED budget line | | |
|Service - printing |PR manager, Project |9,660.00 |June 10th 2008 |June 20th 2008 |
|- project leaflets |coordinator |5.1.1 & 5.1.2 | | |
|- Banat tourism guide | |budget lines | | |
|Service - promotional and visibility actions |PR manager, Project |1,200.00 |July 10th 2008 |July 20th 2008 |
| |coordinator |5.6.1 budget line | | |
|Service - Promo materials |PR manager, Project |1,500.00 |July 25th 2008 |August 10th |
| |coordinator |5.1.4 budget line | |2008 |
|Service - Project billboards |PR manager, Project |1,800.00 |September 20th 2008 |October 1st 2008 |
| |coordinator |5.6.3 budget line | | |
|Final conference |PR manager, Project |2,400.00 |October 10th 2008 |October 10th 2008 |
| |coordinator |5.5.2 budget line | | |

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