Practice # 1 for Workplace Application 1
Following is an email sent by a building manager to all the residents in an apartment complex. You are required to read the email and respond to the questions that follow.
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TO: ALL RESIDENTS
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FROM: TODD RATHBURNE, BUILDING MANAGER
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DATE: AUGUST 15th, 2014
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SUBJECT: GARAGE CLEANING
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The garages in your building are scheduled to be cleaned starting on Monday, August 28 and continuing through Friday morning, September 1. The work will consist of pressure washing all walls, ceilings, and pipes in the garage area. The cleaning is scheduled as follows: Monday August 28 stalls 13 through 25 beginning at 9:00 a.m. and finishing at 9:00 p.m. Tuesday, August 29 stalls 26 through 37 beginning at 9:00 a.m. and finishing at 9:00 p.m. Wednesday, August 30 stalls 3 through 12 beginning at 9:00 p.m. and finishing at 7:00 a.m. Thursday August 31 stalls 38 through 46 beginning at 9:00 p.m. and finishing at 7:00 a.m. Anyone planning on leaving or arriving after 9:00 p.m. on Thursday or Friday must plan on parking in the outside parking lot as the entrance and exit areas will be blocked off by equipment while the garages are being cleaned. Also, all articles in the garage stalls must be removed, including the bicycles. Any items left in the stalls will be considered trash and disposed of. Wall cabinets will be covered for protection. If you will be out of town during this time period and plan to leave your vehicle in the garage, please notify us and provide access to car keys so that your car can be moved at the appropriate time. Note also that we have scheduled additional maintenance and repairs for the Fall. We want to get rid of the grime off the external window surfaces. We also want to put in new appliances. And finally, we plan on taking care of broken fixtures and getting the carpets replaced in the common areas.
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Thank you for your cooperation.
1. Audience and Purpose * Who is the writer? What is his/her organizational role?
* Who is the audience?
* What’s the bottom-line message?
2. Content * Provide a suitable subject for the email
* Use a suitable visual representation to display the information contained in the following excerpt from the memo:
The cleaning is scheduled as follows: Monday August 28 stalls 13 through 25 beginning at 9:00 a.m. and finishing at 9:00 p.m. Tuesday, August 29 stalls 26 through 37 beginning at 9:00 a.m. and finishing at 9:00 p.m. Wednesday, August 30 stalls 3 through 12 beginning at 9:00 p.m. and finishing at 7:00 a.m. Thursday August 31 stalls 38 through 46 beginning at 9:00 p.m. and finishing at 7:00 a.m. or until the work is completed.
3. Style * Using appropriate parallel form, rewrite the following excerpt from the memo as a bulleted list:
Note also that we have scheduled additional maintenance and repairs for the Fall. We want to get rid of the grime off the external window surfaces. We also want to put in new appliances. And finally, we plan on taking care of broken fixtures and getting the carpets replaced in the common areas.
4. Application
* Rewrite the email applying the appropriate business writing standards for content, style, and organization.
To: All Residents
From: Todd Rathburne, Building Manager
Date: August 5, 2013
Subject: Action Required - Empty garage stalls by August 28
TO: ALL RESIDENTS
FROM: TODD RATHBURNE, BUILDING MANAGER
DATE: AUGUST 15th, 2014
SUBJECT: GARAGE CLEANING
The garages in your building are being cleaned. Please remove all articles from your garage stall by Monday, August 28, or they will be disposed of. The cleaning is scheduled as follows:
Date | Time | Stall | | Start | End | | August 28 | 9 a.m. | 9 p.m. | 13-25 | August 29 | 9 a.m. | 9 p.m. | 26-37 | August 30 | 9 p.m. | 7 a.m. | 3-12 | August 31 | 9 p.m. | 7 a.m. | 38-46 |
While cleaning is in progress, you must use the outside parking lot. If you are unable to move your vehicle, please provide us with access to your car keys so that it can be moved at the appropriate time.
Additional maintenance and repairs have been scheduled for the Fall. We will: * Clean external window surfaces * Replace appliances * Repair broken fixtures * Re-carpet common areas
Thank you for your cooperation. If you have any questions or concerns, please feel free to contact me at: 205.555.6666 or jericson@awesomeapartments.com
Regards,
Todd Rathburne
GRADING RUBRIC
A suitable subject line | 2 | An appropriate bottomline | 2 | Parallel form | 5 | Appropriate visual representation of comparative data | 5 | A call to action | 1 | Introduction to data | 1 | Suitable wrap-up statement | 2 | Overall organization, form, and grammar | 3 | TOTAL POINTS | 20 | 