...GenRays Matrix Template Project Management Knowledge Areas Recommended Tool(s) Justification for Tool Project Integration Management • Expert Judgement • Project Management Information System • Change Control Meetings Expert judgement is the primary tool used to bring the project together. From development of the project charter and development plan, to execution, monitoring and changing, and close of the project, expert skills and experience is used to manage and carry out the tasks to project completion. The project manager must use their expert judgement, with inputs from stakeholder interviews and the project management office to manage the project successfully. A project management information system is a tool used to organize inputs and outputs from all project management processes. Consolidation of these inputs and outputs in a centralized information system enables multiple resources the access to the information as it’s needed. GenRays recently completed a project where project updates were readily available online and was seen as an item that worked well on the Lessons Learned report. Change control meetings are tools used to formally perform integrated change control. A change control board is needed to assess and determined if change requests are necessary to keep the project flowing from one task to another, reducing unexpected change related stumbling blocks. Since there are competing priorities among...
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...GenRay Inc. 2012- 2013 GenRay HRIS Program Management Strategy Developed by: Brian James GenRay Inc. 2012- 2013 GenRay HRIS Program Management Strategy Developed by: Brian James Table of Contents GenRay’s hris project management tool Matrix Template 2 RMGT Task 1 - Section Overview 2 GenRay’s hris project management tool Matrix 2 GenRays Project Charter - HRIS project 2 genray HRIS Program Purpose 2 GEnRay HRIS Program Description 2 genray hris target state overview 2 GenRay HRIS PROGRAM BACKGROUND 2 Genray hris Success Criteria 2 GenRay hris Project Objectives 2 Genray estimated Funding 2013-2014 2 genray hris Acceptance Criteria 2 Genray HRIS Approval Requirements 2 Genray HRIS Project Manager 2 Genray HRIS Authorize Authority 2 Accountable Genray HRIS Executive 2 Genray hris goverance and decision bodies 2 genray hris Key External Processes 2 Genray HRIS Milestones and Deliverables 2 genray hris Milestone / Schedule 2 genray hris Charter Expiration 2 genray hris charter/ scope/ project plan Approval 2 GenRays HRIS Project Scope 2 Project Scope Description 2 genray hris target state overview 2 GenRay HRIS Integration Plan 2 Genray hris CUSTOMER REQUIREMENTS 2 Genray hris Statement of Work (sow) 2 genray hris Background 2 Genray hris Tasks and Deliverables 2 SOW Task 1 - Project Management 2 genray hris Project Management Deliverables - sow 2 SOW Task 2- Process Change Management 2 SOW Task 3 -...
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...Matrix Template HRIS with ESS GenRays Keith Ross, Project Manager (November 5, 2015) Matrix Template – GenRays – HRIS with ESS 2 Table of Contents Project Integration Management .................................................................................................... 3 Project Scope Management ............................................................................................................ 3 Project Time Management .............................................................................................................. 3 Project Cost Management ............................................................................................................... 4 Project Quality Management Overview .......................................................................................... 4 Project Human Resources Management ......................................................................................... 4 Project Communications Management ........................................................................................... 5 Project Risk Management ............................................................................................................... . 5 Project Procurement Management ................................................................................................. 5 Project Stakeholder Management ....................
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...Project Scope Document Human Resources Information System Project Scope Document GenRays January 1, 2013 Table of Contents Project Scope Description Customer Requirements Statement of Work Project Deliverables Acceptance Criteria Work Breakdown Structure Project Boundaries Project Assumptions Initial Defined Risks and Constraints Project Approval Project Scope Description GenRays wants to implement a centralized Human Resources Information System with payroll functionality. This new system will allow HR staff to return to company HQ from their temporary locations required to support the current HR and payroll systems. The HRIS will also aid in recruiting, hiring, performance reviews, employee career tracking, payroll, and expense reporting. The employee database and e-forms functionality will save an estimated $46,250 using the auto-fill capability. Combining the HR and payroll functions onto a single system will also save significant time and money. The project will include vendor selection, server hardware installation, networking, server software installation, custom configuration and programming, and user desktop software installation. Each phase will require testing and signoff. The beta rollout for the HRIS will include the HR and Finance departments. HR and Finance team members will evaluate the system for 4 weeks. Results will be reported back to the control board and must be signoff by the board to proceed...
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...RMGT Task 1 GenRays HRIS Project Page 1 Table of Contents GenRays Matrix (A) ............................................................................................................................ 4 GenRays Project Charter (B) ....................................................................................................... 19 Project Title ............................................................................................................................................. 19 Purpose ................................................................................................................................................... 19 Description .............................................................................................................................................. 19 Objective ................................................................................................................................................. 20 Success Criteria or Expected Benefits ..................................................................................................... 21 Funding ................................................................................................................................................... 21 Major Deliverables .................................................................................................................................. 22 Acceptance Criteria ...............................................
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...GenRays Human Resources Information System (HRIS) Project Charter Table of Contents Project Title 3 Purpose 3 Description 3 Objectives 3 Success Criteria or Expected Benefits 5 Funding 7 Major Deliverables 7 Acceptance Criteria 9 Approval Requirements 12 References 14 Project Title GenRays Human Resource Information System with payroll function. Purpose The GenRays Human Resources Information System Project Charter documents and tracks the necessary information required by decision maker(s) to approve the project and funding to implement the project. Description The new GenRays Human Resources Information System with payroll function will be implemented to create solution to track the career path that aligns with individual goals and career aspirations. It will also allow for more hiring transparency for recruiting external qualified candidates as well as staffing internal positions with eligible and qualified candidates. The payroll side will ensure that paychecks and expense reports are processed more or less automatically, which will make it faster and easier to be reimbursed or to make changes to auto-pay options. Objectives The Objectives of GenRays Human Resources Information System are as follows * Transparent recruitment capability and succession planning * External applicant should able to apply for position and monitor the progress in the hiring process * Internal applicant (Employee) should able to define career goals...
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...GenRays Matrix Template Project Management Knowledge Areas Project Integration Management Recommended Tool(s) Expert Judgment Interviews Justification for Tool These particular tools were chosen give shape to the HRIS project for GenRays. From studying the interviews of key stakeholders and their expert opinions, a collection of functions can be identified so that the HRIS deliverable’s function/purpose is defined. This initial planning will help to develop the Project Charter and set the stage for all the work that need to be performed. GenRays has subject matter experts on staff whose input it vital to produce an HRIS that meets the particular needs of the GenRays staff. We need to make sure that all of the work required to produce a HRIS product for GenRays is done. We also want to ensure extraneous work is avoided to keep GenRays costs low. We will use the interviews here to determine how the project’s scope will be defined, validated, and controlled. GenRays had reached the ROI point very early with the last on the project and defining scope well here will allow for a similar success. Decomposition of the work that needs to be done is a tool that will help aid in identifying the exact work that needs to be done and help to create the WBS. To further, ensure that the project runs smoothly and stays on track. We will use tools to track and manage the project’s completion. We can use the process of Decomposition that we have used to break down the projects’ scope...
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...GenRays Matrix Template Project Management Knowledge Areas Project Integration Management Recommended Tool(s) Project Charter Project Management Plan Justification for Tool Project Charter will provide formal executive authorization and support for the project and will empower the Project Manager and the team with the authority to move forward with the project. Project Management Plan will bring together the various subsidiary plans and integrate them to support the successful execution of the project. Project Scope Management Scope Management Plan Scope Statement Requirements Management Plan Statement of Requirements Work Breakdown Structure (WBS) Scope Management Plan will provide a process to define the scope, control the scope and manage requests for change to scope during the course of the project. Given the broad range of expectations for the HRIS project, it will be important to align on consistent scope. Scope Statement will provide an approved scope for the project that will guide work efforts and align resource commitments. Requirements Management Plan will provide a process to gather, analyze, document and manage to deliver of project requirements. Given the broad range of expectations for the new HRIS, it will be important to align on consistent scope. Statement of Requirements will provide an approved set of requirements for the project that will guide work efforts and align resource commitments. Work Breakdown Structure (WBS)...
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...MGT2 Task C. A Brief Project Closure Report Discussion When all the deliverables, customer requirements and\or goals have been met in a project, in other words, at the closing of a project the Project Manager is responsible for compiling and delivering a Final Project Report, known as a Project Closure Report. A good project closure report will summarize the entire project from the beginning project plan and scope information to the lessons learned from the project. It should also include other information such as the changes to the project scope if there were any, the final project budget reconciliation, and “a recap of the performance metrics taken during the project; the budget and schedule reconciliations will provide the final project metrics”, (Mastering-project-management.com, 2009). The information for the report can be written in document format or compiled in a presentation using some type of software such as Microsoft PowerPoint. It is a good idea to have the written document even if the Project Sponsor has requested a presentation. The Project Closure Report should be submitted or presented to the Project Sponsor for final approval. Another document that would be useful when closing a project would be a Project Closing Review with fewer details of items such as budget information, used to inform the other key stakeholders of the project results and closing. The review should also provide management and the project team with insights gained as...
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...Project Scope Document Template HRIS Implementation Project Project Scope Document Gen-Rays 1/17/2014 Scope Description GenRays has just implemented a centralized finance, purchasing and logistics system. As a result of this implementation, the company realized that it saved cost and improved productivity. The management is now looking for a similar system for HR and is convinced that this implementation will replicate similar success. The following is the current scenario at GenRays HR operations: the HR system is not centralized and each location has its own HR team to carryout payroll and other HR duties. The downside of this setup is that it costs the company great deal of time and money. In order to integrate HR systems within the company, a new HRIS needs to be implemented to improve business functions. HRIS system will centralize employee database, payroll, performance management, career development and other HR operations. With the new system, recruitment process will be automated with a searchable database and capable of accessing opportunities available in the job portal. Customer Requirements: GenRays is looking for a system that would centralize its HR functions. Currently, employees are working from branch locations to support the legacy system – something the new HRIS system is supposed to address and replace. The customer is also looking for cost-effective system that would be able to automate most of the HR services such...
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...DOMAIN 320 - IT PROJECT MANAGEMENT Competency 320.1.1: Project Management Tools - The graduate evaluates potential project management tools for alignment with specified project activities. Competency 320.1.3: Scheduling - The graduate creates project schedules that ensure timely project completion. Introduction: Read the attached “GenRays Case Study” before completing this task. Scenario: GenRays recently implemented a new centralized system for finance, purchasing, logistics, and accounting. This system has provided cost savings and other benefits to the company. Management expects that similar business benefits would be possible with a new centralized Human Resources Information System (HRIS), which would include payroll functions. Currently a rather primitive payroll system is used, and small teams have been deployed to work in each company location to support local payroll and human resources functions. The proposed HRIS would replace this primitive one. GenRays management has asked you to act as the project manager and lead a project team to put together a plan for the HRIS project that will allow senior executives to determine whether they should proceed with the implementation of a new centralized HRIS. If the plan is approved, the executive sponsors indicate that you may begin implementing the approved plan after W2s are issued in the new year, but all system elements must be functional before year-end closing. Task: A. Complete the attached...
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...Any successful Project Manager must manage the four basic elements of a project at the same time. All the elements mentioned below are interrelated and must fall into place in order for the success of any project. 1) Time 2) Budget 3) Resources (Time and Money) 4) Scope In the project management world, Project Managers usually use the “triple constraint” of scope/quality, time/schedule, and money/budget to decide (if necessary) what they can ‘sacrifice’ for the completion of the project. http://office.microsoft.com/en-us/project-help/the-project-triangle-HA010351692.aspx#_Toc322692215 Changing any one of the ‘constraints’ will affect the quality of the project. However the project team and Project Manager have to decide, in case of some issues, what we can sacrifice. So GenRays project team worked on the following: The GenRay Project Sponsor and Project Manager team should identify and evaluate carefully, the risk and its impact before start of project. The risk could change later but the initial evaluation will determine the success of project. The Sponsor should convey to the PM and the team Initial Defined Risks and Constraints Risk Impact Likelihood of Occurrence (L,M,H) Degree of Impact (L,M,H) Action Trigger Responsibility Response Plan Aggressive Timeline Delay In ‘Go Live’ M H Daily review of Activity Project Manager 4) Staff to Work Overtime 5) PM to make use of tools defined (e.g. Gantt chart) to ...
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...Part A GenRays Matrix Template Project Management Knowledge Areas Recommended Tool(s) Project Charter, Facilitation Technique Project Integration Management Interviews, Product Analysis Project Scope Management Justification for Tool The project charter will be used for this knowledge management area because it defines the HRIS projects purpose, objectives, requirements, risks, and budget, which is important for this top-down, overall view of the project. The Facilitation Technique will also be used because it not only facilitates the development of the project charter, but will help the project team members accomplish their tasks through brainstorming, problem solving, meeting management, and conflict resolution. Interviews with GenRays senior leaders, department heads, and staff will be used for this knowledge management area to determine what the most beneficial aspects of an HRIS system are to the company. The results of the interviews will be used to help identify and define the features and functions of the project’s deliverables. Product Analysis will also be used to help determine which vendor’s pre-packaged HRIS system best meets the company’s needs, by analyzing the HRIS requirements, the product breakdown, the systems required, and the value of the product, and comparing to the offerings and information provided by the potential vendors that have already been identified. Decomposition, Expert Judgment, Gantt Chart Decomposition will be used for Project Time Management...
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...Table of Contents Project Scope Description 3 Customer Requirements 3 Statement of Work 3 Project Deliverables 3 Acceptance Criteria 4 Work Breakdown Structure 5 Project Boundaries 8 Project Assumptions 9 Initial Defined Risks and Constraints 10 Project Approval 12 Project Scope Description To procure an already designed HRIS system that has been customized for the organization, organize stakeholders and key users, develop a training regimen and individual training stages for each level of staff, establish and approve user procedures and policies, evaluate and mitigate risks, complete project within budget parameters, and complete implementation. Customer Requirements Eliminate dual manual entry for payroll Ability to data mine personnel files More transparency in the hiring process Central job board that will allow employees to view and apply for positions Allow management to view processed applications for multiple job positions Performance evaluation and compensation system Data analysis of reports from procurements Career and goal tracking capability for employees Auto fill forms Monitoring attendance, performance, and disciplinary actions Track new applicants, interns, and new hires Statement of Work To provide the organization with the ability to reduce costs, data mine, increase productivity, hire and retain quality employees, and provide current employees the tools to further their careers, education and goals. Project Deliverables Procurement...
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...2.A.1, 2, 3: HRIS Project Team Roles, Recommended Team Members, and Justification. Role | HRIS Project Organization | Team Member | Justification | HRIS Project Sponsor | PM reports directly to HRIS project sponsor. | Ashley Burrici, Director of Human Resources | Responsible for the HRIS project’s business case, justification of same, is held accountable for realizing the HRIS project benefits. Also required to provide oversight of the HRIS PM and Sr. stakeholder management. | HRIS Project Manager | Reports directly Project Sponsor. | PM | Required to ensure project is executed and delivered on-time and with-in budget. The HRIS PM is responsible for achieving the HRIS project goals as defined by the Project Charter. The HRIS PM role is justified because it is required for planning, executing, and closing the project. Also for managing resource allocations, tracking budgets, resolving issues and mitigating risk. | HRIS Contracting - Procurement | Reports to PM | Drew (Procurement) | Required to ensure the HRIS system procurement portion is defined and implemented correctly. Drew is experienced in leading procurement efforts for previous successful projects. | HRIS Programming | Reports to Ashton’s HRIS Engineering Team | Kendall (IT) | Required to review HRIS Vendor software from a code perspective to ensure compatibility with existing GenRay software, ease-of-use, and stability. Ashton’s MS Engineering degree should provide the project with graduate level...
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