PM598 – Go Green Consulting’s RFP 2010

Go Green Consulting’s Headquarters

Go Green Consulting 13591 SE Sunnyside Rd Clackamas, OR 97015 Telephone: 503.432.5864 E-mail: tnbackes@me.com Wikispaces: http://gogreenconsulting.wikispaces.com

Tara Backes, Mandalyn Echols, Raj Rami PM598 – Fall 2010

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PM598 – Go Green Consulting’s RFP 2010 TABLE OF CONTENTS 1. INSTRUCTIONS TO BIDDERS............................................................................................................3 1.1. General Description of Work..............................................................................................................3 1.2. What Must Be Included with Bid .......................................................................................................3 1.3. Schedule of Bid Period Activities.......................................................................................................3 1.4. Location of Work ................................................................................................................................3 1.5. Pre-Bid Meeting..................................................................................................................................4 1.6. Owner Contact for Questions..............................................................................................................4 1.7. Pre-Award Surveys .............................................................................................................................4 1.8. Sealed Bid Requirements ....................................................................................................................4 1.9. Basis for Bid Evaluation .....................................................................................................................4 1.10. Ethical Standards...............................................................................................................................4 1.11. Responsibility for Surety Bonds .......................................................................................................5 1.12. Proposal Format ................................................................................................................................5 1.13. List of Bidders...................................................................................................................................5 1.14. Letter of Acknowledgment ...............................................................................................................6 2. DESCRIPTION OF WORK ...................................................................................................................6 2.1. Engineering Contracts.........................................................................................................................6 2.2. Construction Contracts........................................................................................................................6 3. PROPOSAL..............................................................................................................................................6 3.1. Breakdown of Bid Price......................................................................................................................8 3.2. Revisions and Extra Work ..................................................................................................................8 3.3. Escalation Formulas............................................................................................................................8 3.4. Scheduled Completion Dates ..............................................................................................................8 3.5. List of Subcontractors .........................................................................................................................8 3.6. Key Supplier or Contractor Personnel ................................................................................................8 3.7. Length of Time Bid Is Valid ...............................................................................................................8 3.8. List of Bid Document Addenda Reviewed by Bidder ........................................................................8 3.9. Notice of Conflicts or Errors in Bid Documents.................................................................................8 3.10. Clarifications of Bids ........................................................................................................................8 3.11. Bidder Signature ...............................................................................................................................9 4. SPECIFICATIONS AND DRAWINGS.................................................................................................9 5. SPECIAL CONDITIONS......................................................................................................................10 6. GENERAL CONDITIONS AND CONTRACT AGREEMENTS ....................................................10 Appendix A .................................................................................................................................................10 Appendix B .................................................................................................................................................14

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PM598 – Go Green Consulting’s RFP 2010

1. INSTRUCTIONS TO BIDDERS 1.1. General Description of Work This Request for Proposal (RFP) solicits proposals from General Contractors who will be responsible for the interior and exterior design, and the construction of a two story building that will include both office and showroom space that will be Go Green Consulting’s Headquarters. Go Green Consulting is committed to developing and maintaining an environment that enhances human health and fosters a transition towards sustainability. We would like to create the ultimate green business. We will achieve this through using building materials that are recycled, and new products that help promote sustainability, including measures to increase efficiency and decrease production of waste. Our structure will be seen as a showroom and icon of what customers can use to help further the green movement as our structure showcases materials and technologies available for their own businesses. 1.2. What Must Be Included with Bid 1.2.1 Proposal Requirements The proposal should not exceed 15 pages of text, exclusive of attachments and appendices. The font should be Times New Roman, and no less than 12-point font. All pages should be 8.5” x 11” paper format and have one-inch margins. 1.2.2 Proposal Content Proposals should provide an executive summary with the following information: • An overview of the General Contractor’s design and implementation of green technology. No drawings are necessary until first design meeting. • A sample breakdown on materials and products, with product specifications and photos of green technology to be used. • A breakdown of the schedule and estimated budget into milestones. 1.2.3 General Contractor Qualifications All proposals must also include a description of the firm’s experience and capabilities in the form of: • Referrals • Certifications • Photos of previous builds • Firms need to state that they are prepared to pursue a LEED Gold rating for this project, if they are not already rated. 1.3. Schedule of Bid Period Activities The RFP will be available September 21st, 2010 at: http://gogreenconsulting.wikispaces.com. All questions must be submitted by email to the Project Manager Tara Backes no later than September 26th at 6pm. All other questions must be held until the Bidders’ Conference. A Bidders’ Conference will be held at Keller Graduate School on September 28th, 2010 at 6:00pm. On September 29th, 2010 by 11:00am all questions and answers from the previous night will be found on the Go Green Consulting’s website at: http://gogreenconsulting.wikispaces.com for all prospective bidders. A letter of intent to bid is due by October 10th, at 6:00pm. This will allow us Pg 3 of 14

PM598 – Go Green Consulting’s RFP 2010 to schedule a time to hear separate bid proposals on October 12th. Proposals are due October 12th in class. All bid proposals must be typed, on 8.5” x 11” paper, sealed in an envelope, and hand delivered to the Project Manager Tara Backes. Late bids will not be considered. The contract will be awarded in class on October 12th, by 9:00pm that evening, in person. 1.4. Location of Work The property is at 13591 SE Sunnyside Rd Clackamas, OR 97015. We have manually roped off the areas where the building will actually be placed, as well as the parking lot and entrance. Storage will be on-site, and bidders are welcome to view the property at any time before the September 28th Bidders Conference. 1.5. Pre-Bid Meeting The Bidders’ Conference is where we will answer all RFP questions. This will be held at Keller Graduate School on September 28th, 2010 at 6:00pm. This will be an open forum, and any emailed questions will be answered on this date. On September 29th, 2010 by 11:00am all questions and answers from the previous night will be found on the Wikispaces site for all prospective bidders. See: http://gogreenconsulting.wikispaces.com. 1.6. Owner Contact for Questions Any questions concerning this RFP must be submitted in writing to the project manager by Sunday, September 26th 2010 at 6:00pm. These questions will be answered only at the Bidder’s Conference. General Contractors are strongly encouraged to review this RFP and any questions and answers posted on the http://gogreenconsulting.wikispaces.com website before submitting a question. The primary RFP contact is: Tara Backes Go Green Consulting’s Project Manager Telephone: 503.432.5864 E-mail: tnbackes@me.com Wikispaces: http://gogreenconsulting.wikispaces.com 1.7. Pre-Award Surveys– NA 1.8. Sealed Bid Requirements All bid proposals must be typed, on 8.5” x 11” paper, sealed in an envelope, and hand delivered to the Project Manager Tara Backes. Only one copy of the bid proposal is necessary. 1.9. Basis for Bid Evaluation Evaluation and selection of a General Contractor will be based upon LEED compliance. Vendors should respond to ALL requirements of the RFP. Failure to respond completely may lead to rejection of a proposal. The four key members of Go Green Consulting will be the evaluation committee. Experience in the use of green technology and research in building techniques and practices will help the contractor to be awarded this contract. A breakdown of the proposals ranking criteria is as follows: Pg 4 of 14

PM598 – Go Green Consulting’s RFP 2010 • • • • 30% General Contractors experience particularly in the field of Green Technology and Green building. 30% Quoted Price 20% Implementation and Schedule 20% Materials used in meeting the Green Technology Requirements

We hope to select a General Contractor on the basis of their knowledge and experience in applying sustainability concepts. Firms that have demonstrated success with the LEED environmental building rating system are encouraged to bid. Go Green Consulting reserves the right to choose a contractor based upon a combination of the above, and to award the Contract to the group they see meets all of these requirements. 1.10. Ethical Standards Go Green Consulting and its employees have not and will not make any information, offers, agreements available, or taken any other action that would violate this contract. As such, the General Contractor and his subcontractors are expected to not offer, promise or give, demand or accept, any undue advantage, directly or indirectly, to any of Go Green Consulting’s staff or their families in order to obtain, retain, or direct business or to secure an improper advantage with this proposal. 1.11. Responsibility for Surety Bonds The General Contractor must provide and maintain the insurance and bonds listed below. All insurances must have policy limits as set below, and these will be required in the form of certificates of insurance or other evidences after the bid has been awarded. The insured coverage shall include both work in progress and completed work. Coverage’s: 1.11.1 Type- Minimum limits of liability, terms and coverage Commercial General Liability - 1,000,000 bodily injury and property damage -5,000,000 products/completed operations Worker’s Compensation -Statutory limits Employer’s Liability -1,000,000 injury by accident, each accident Umbrella/Excess Liability -5,000,000 Property -must cover all machinery, equipment, mobile equipment, and tools used or owned by GC or his subcontractors. Go Green Consulting is in no circumstance responsible for the loss or damage of machinery, equipment, or tools used in the service of this Contract. 1.12. Proposal Format The proposal should not exceed 15 pages of text, exclusive of attachments and appendices. The font should be Times New Roman, and no less than 12-point font. All pages should be 8.5” x 11” paper format and have one-inch margins. 1.13. List of Bidders General Contractors: Vivian Dhadli Lena Ramos Pg 5 of 14

PM598 – Go Green Consulting’s RFP 2010 Kevin Tripp Troy Wilson 1.14. Letter of Acknowledgment Please submit your “bid” or “no bid” decision in an Acknowledgement Letter by October 10th, at 6:00pm. This should be submitted to Project Manager Tara Backes via email at tnbackes@me.com 2. DESCRIPTION OF WORK This RFP is in solicitation of a General Contractor that will act as a construction manager. They will have the ability to use subcontractors, architects, and any additional help necessary to facilitate the building of Go Green Consulting’s Headquarters. We have provided the basics that we require which should help in each aspect of the building. All other more detailed aspects will be made at design meetings between Go Green Consulting and the General Contractor on a monthly basis as well as according to milestone dates. 2.1. Engineering Contracts - NA 2.2. Construction Contracts 2.2.1 Building Scope • Over 6000 sq. feet of workable and ADA compliant space • 2 stories, and an open accessible roof that will host both means of energy and a roof garden • Elevator access to all floors and roof 2.2.2 Building Requirements 2.2.1 First Level • 1500 sq. feet showroom • Public men and women's restroom • 2 offices specifically for our sales team and consultants 2.2.1.2 Second Level • 1000 sq. feet of open office space (it must have lots of light as 2-3 drafting tables will be set up) • Men and women’s separate restroom with showers • Kitchen area • Conference room for 10-15 people 2.2.1.3 Roof • Flat, with fenced in open space • Elevator accessible • Energy production methods wind turbine and photovoltaic arrays with accessibility for customers 2.2.3 Exterior Requirements 2.2.3.1 Landscaping • Extending 2000 sq. ft. around the building in all directions, should look “park like” as you walk up to the building • Native plant life Pg 6 of 14

PM598 – Go Green Consulting’s RFP 2010 • • Sustainable garden Pathways to parking lot, entrance and garden area

2.2.3.2 Parking Lot • Paved Lot with 20 wide car spaces, 5 ADA spaces 2.4 Green Requirements • Site- minimize erosion and construction disturbance • Water- minimize potable water use during construction, selecting low-flow fixtures, installing or selecting subs for greywater systems, blackwater treatment, living machines, geothermal or hydropower • Energy Efficiency could include a combination of ground-source heat pumps, innovative envelope strategies, space and water heating, lighting, appliances, insulation, windows • Renewable Energy: photovoltaic arrays, mounted wind turbines • Materials: construction and demolition waste recycling, selecting materials that reduce environmental impact such as resource reuse, FSC certified wood, low-VOC/less toxic materials, local/regional materials, durable materials • Indoor Environmental Quality: Indoor Air Quality Plan and implementation during construction and before occupancy, selecting low-VOC materials and reducing pollutant sources 2.5 Licenses and Permits The General Contractor and his subcontractors are required to meet all Oregon State laws, and are responsible for issuing, providing, and paying for, all licenses and permits necessary to complete the work required. 2.6 Technical Specifications and Drawings The General Contractor is required to submit all specifications and drawings on October 19th, 2010 at the first Design meeting. The Contractor holds responsibility for all subcontractors’ design specifications and drawings, and must also have them preapproved at the October 19th design meeting. 2.7 Subcontractors The General Contractor is working in the capacity of a Construction Manager, and is responsible for the hiring, and procurement of subcontractors. Subcontractors must submit all their certifications and licenses to the General Contractor, as the General Contractor will be the ultimate authority in managing all workers, and anyone working on the project. 2.8 Responsibilities of the General Contractor The General Contractor is responsible for providing services such as clean up, scaffolding, temporary office buildings, warehousing, temporary electrical, heat, security, and construction equipment. The General Contractor is required to act as the construction manager in that all communication should come through their office, and management of all on-site workers is also required by the General Contractor’s office. The contractor is also responsible for attending and providing necessary equipment for inspections by Go Green Consulting.

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PM598 – Go Green Consulting’s RFP 2010 2.9 Budget Considerations Go Green Consulting believes that life cycle costing should be used whenever possible. The payback period of alternatives should be used in the decision process. We would like to achieve the highest quality and most sustainable space at the lowest possible investment. 3. PROPOSAL 3.1. Breakdown of Bid Price Our budget for the entire project is between $1 million and $1.3 million. The bid price should be broken down into milestones. This is a time and materials contract. 3.2. Revisions and Extra Work Revisions and extra work will be subjected to the quoted bid proposal price. 3.3. Escalation Formulas - NA 3.4. Scheduled Completion Dates The start date for this project is October 19th 2010. Milestone dates are required in the General Contractor’s proposal. However, we have allotted eight months for this project. 3.5. List of Subcontractors The general contractor must list project areas in which subcontractors will be paid more than ten percent (10%) of the overall project budget. 3.6. Key Supplier or Contractor Personnel The general contractor will be the primary contact for Go Green Consulting. 3.7. Length of Time Bid Is Valid As work will be starting right away, the bid will be valid upon signing and until we have a completed product. 3.8. List of Bid Document Addenda Reviewed by Bidder In the case of revisions being made to the RFP, we will be posting revisions on our website. In order to ensure that all bidders have the same information, please include a list of documents that you have reviewed in connection to this RFP. 3.9. Notice of Conflicts or Errors in Bid Documents 3.9.1 Errors and Omissions in a Proposal Due to the time demand for this project, we will not be accepting revisions on bids. 3.9.2 Errors and Omissions in the RFP If a bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP, the bidder should immediately notify the Project Manager (at tnbackes@me.com) of such error and request modification or clarification of the RFP document. Corrections will be posted on the project website at http://gogreenconsulting.wikispaces.com. Pg 8 of 14

PM598 – Go Green Consulting’s RFP 2010 3.10. Clarifications of Bids Please create a section in your bid if there are any assumptions, exceptions or clarifications needed. 3.11. Bidder Signature The proposal should contain space for the supplier or the contractor to sign its completed proposal. It should also include the date signed, the title of the person signing, and any required identification numbers or license numbers. 4. SPECIFICATIONS AND DRAWINGS Detailed drawings and specifications are due on the first Design Meeting, October 19th. For the proposal please give us your design for our headquarters. Basic pictures, specifications and drawings of the green technical requirements are required, beyond that is simply to help explain your vision. All of the building requirements are previously specified in the section 2.1-2.3.2. Specifically, we need a working understanding of the General Contractor’s design. Examples are as such: Building Scope: Please provide picture or design specs of the exterior of the building. Provide type of elevator to be used for a 3 story building (including roof access) in addition to dimensions and power usage. Explain what you will do to meet the LEED Energy Requirements and ADA Regulations. First Level: Provide a picture or design specs of showroom that would be approximately 1500 Sq. Ft. Provide an example of a layout of the men and women’s restroom. Give dimensions of an office for a 3 person sales team room. Second Level Show the layout of the space or a picture showing an example of layout. Provide a drawing of the area for both men and women’s facility with showers. Give a breakdown of the kitchen area including location of appliances. Give the conference room dimensions. Roof: Provide a picture of the roof or a simple architectural drawing of the layout. Show how the ADA elevator will be incorporated in the building. Include the brand name of the wind turbine and solar array. Landscaping: Give example pictures of an approximate 2000 sq. ft. landscape idea. Submit plant types. Parking Lot Show dimensions of the lot that creates an easy flow of traffic. Pg 9 of 14

PM598 – Go Green Consulting’s RFP 2010

5. SPECIAL CONDITIONS Go Green Consulting will require two portions of this project meet the qualifications set by the LEED green building certification program. The first portion is the New Construction. Please view the checklist located at: http://www.usgbc.org/ShowFile.aspx?DocumentID=5719 The link provides a list of requirements that we would like to have met for this construction. The second portion is in regards to the Commercial Interior of the building. The link for this checklist is located at: http://www.usgbc.org/ShowFile.aspx?DocumentID=5723 6. GENERAL CONDITIONS AND CONTRACT AGREEMENTS 6.1 Term of Contract The term of this contract shall commence on October 12, 2010 when signed by both Go Green Consulting and the awarded bidder. The expiration date is upon a fully functioning and usable structure that has passed Oregon State Codes, and has been signed off between both the General Contractor and Go Green Consulting. Go Green Consulting has the right, upon notice to the General Contractor to extend the terms of the contract up to no longer then three (3) months upon the same terms and conditions. 6.2 Independent Contractor The General Contractor will act as an independent contractor, and not as an employee or agent of Go Green Consulting. 6.3 Compliance with Law The General Contractor must follow all applicable federal and state laws, regulations, and local ordinances of the State of Oregon in the performance of this contract. 6.4 Environmental Provisions The General Contractor must follow all LEED regulations and shall minimize all types of pollution and strictly comply with all applicable environmental laws and regulations of the State of Oregon. 6.5 Environmental Provisions The General Contractor must follow all LEED regulations and shall minimize all types of pollution and strictly comply with all applicable environmental laws and regulations of the State of Oregon. 6.5 Compensation, Invoices and Payment Pg 10 of 14

PM598 – Go Green Consulting’s RFP 2010 6.5.1 Compensation The General Contractor will submit invoices at each milestone date for all times and materials. They will be compensated only for work performed to the satisfaction of Go Green Consulting, and shall not be paid for any services not stated within this Contract. 6.5.2 Invoices Invoices should be sent upon the completion and sign-off of each milestone as agreed upon in this contract. They should be itemized by line item, and include only amounts due. If large purchases must be made, and additional funds are needed a separate invoice with a request for the exact amount may be submitted as necessary. 6.5.3 Payment Go Green Consulting shall put forth reasonable effort to make payment no later then the required payment date, or within thirty (30) days after the proper invoice is received. 6.6 Warranty The General Contractor warrants that all services performed by its agents, subcontractors, or its office shall be free and clear of any defects in workmanship or materials. Unless otherwise stated in the contract, all services and parts are warranted for a period of one year following the completion of the project. The General Contractor shall correct any problems without additional cost to Go Green Consulting. 6.7 Patent, Copyright, trademark and Ownership Rights Go Green Consulting shall have unrestricted authority to reproduce, distribute, and use any submitted report, data or material, and any software that is designed, developed and given to Go Green Consulting. 6.8 Force Majeure Neither party will incur any liability if the project is prevented, delayed or any destruction of the property under this Contract if it is beyond the party’s control- such as an act of nature or war. 6.8 Default and termination provisions Go Green Consulting has the right to terminate this contractor for any of the following reasons, termination shall be effective upon written notice to the General Contractor: • Failure to begin work within the time specified in the Contract or as otherwise specified; • Failure to perform the work with sufficient labor, equipment, or material to insure the completion of the specified work in accordance with the Contract terms; • Unsatisfactory performance of the work; • Failure or refusal to remove material, or remove and replace any work rejected as Pg 11 of 14

PM598 – Go Green Consulting’s RFP 2010 defective or unsatisfactory; Discontinuance of work without approval; Failure to resume work, which has been discontinued, within a reasonable time after notice to do so; Insolvency or bankruptcy; Failure or refusal within 10 days after written notice by the General Contractor, to make payment or show cause why payment should not be made; Failure to protect, to repair, or to make good any damage or injury to property; Breach of any provision of this Contract.

• • • • • •

6.9 Force Majeure Neither party will incur any liability if the project is prevented, delayed or any destruction of the property under this Contract if it is beyond the party’s control- such as an act of nature or war. 6.10 Integrity Provisions It is essential that those who seek to contract with Go Green Consulting observe high standards of honestly and integrity. They must conduct themselves in a manner that follows both the Americans with Disabilities Act, and the shall not, by reason of gender, race, creed, sexual orientation, or color discriminate against any citizen who is qualified and available to perform the work to which employment relates. 6.11 Applicable Law This Contract shall be governed by and interpreted and enforced in accordance with the laws of the State of Oregon and the decisions of the Oregon courts. The General Contractor consents to the jurisdiction of any court of Oregon, and any federal courts in Oregon. 6.12 Integration The contract, including all referenced documents, constitutes the entire agreement between the parties. No agent, representative, employee or office of either Go Green Consulting, or the General Contractors’ has authority to make, or has made, any statement, agreement or representation, oral or written, in connection with this Contract, which in any way can modify, add to or detract from, or otherwise change or alter its terms and conditions. Go Green Consulting, or the General Contractor shall make no changes to this contract unless through an official Change Order Form that must be signed and dated by both parties.

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PM598 – Go Green Consulting’s RFP 2010

Appendix A Acknowledgment Letter for bid no. ______ Go Green Consulting Go Green Headquarters Attention: ___________________________ (Project Manager) Date:________________

Receipt of the above captioned Request for Proposal is hereby acknowledged with the following comments: ! We will submit a bid on or before ______________________ ! We will not submit a bid for the following reasons: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ __________________________ has been assigned to be the primary contact person for the bid submission process. The contact telephone, fax and email are as follows: Telephone Fax Email Designated Officer Title Address ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ ________________________________

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PM598 – Go Green Consulting’s RFP 2010 Appendix B Supplier/Bidder List Supplier/Bidder Vivian Dhadli Lena Ramos Kevin Tripp Troy Wilson Professor Hootman Contact Email vdhadli@hotmail.com ramoslk@hotmail.com kevin.tripp@us.army.mil Troy_wilson@comcast.net jwhootman01@comcast.net

How we chose these potential suppliers: These potential suppliers are part of our preferred vendors list. They are all General Contractors that we have worked with in the past. We feel comfortable that they will provide a good competition that will provide us with a quality building and headquarters for our Company.

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