...Presenting to Stakeholders acc / 230 October 2, 2011 EdwardClark Presenting to Stakeholders In this year’s annual report there are a few main ideas that I believe that the stakeholders should take the time to review in order to proceed into the future with a healthy company. We are going to want to keep in mind our creditors and make sure to answer all of their questions. We can do that by having our financial statements and our analysis notes on hand to present. We want to show how all of our payments have been paid in a timely manner. We want to explain why additional loans were taken out and what the terms of the loan is such are; the length of the loan and the interest rate. We want to show how the company is generating money by comparing this year’s cash activities with last year’s. We will also want to show how solvent the company is and that the company can handle some unexpected expenses without it becoming a hardship to the company. With today’s economic market being a real roller-coaster the board is going to need to focus on areas of the company that are not profitable and how they plan on changing those numbers around to make it profitable. Looking at the past performance and current market situation we need to lay out what will be the future strategy of the company. We must be provide the figures of earnings earned by the company and what changes have taken place in the current year as compared to previous year with reasons of changes. Every company has...
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...6/24/12 R.E.C’s accounting meeting with the Accountants, the CEO, Director of Investment Relations and Marketing and Art Department representatives is going to help design the annual report for the company through reviewing financial reports for 2007. There are an amount of ideas that can be looked at when working toward putting together R.E.C.’s annual financial report. The main idea should be about how the company did, why they did that good along with what areas within the company made things look that good. This would be presented by talking about quarterly totals, changes in quarters, what areas had made improvements in the company, what areas have gone downhill in the company and information about how the company did so well within the areas that they did well in and why they didn’t do well in others along with what changes can happen in the troublesome areas. This would be so that the CEO has a better understanding of how is company has done and an explanation as to what he and /or she has been seeing on paper. Another main idea would be an outlook on the investors’ behalf, something talking about how the company’s performance record is, what the investors should expect to see in the future and how their capital structure and competitive position are within their said industry. This would be presented as talking about some of the financial statements and where the company stands financially and if they should make any changes to how they are handling their debt and...
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...paper will discuss considerations a presenter should take in determining the audience characteristics, communication channels they may use in presenting information, considerations to keep in mind based on the diversity of a group, and what steps will help ensure they present information effectively. Audience Characteristics Before the actual task of presenting information to a group of individuals, the presenter would need to study and understand the audience that they will be presenting to. In this case the audience consists of stakeholders including managers, salespeople, and customers. By preparing ahead of time they will be able to present information in a manner that will focus on the needs of the audience. One of the most important characteristics of an audience to remember is that audience members will be more receptive to information presented if they feel that the presenter is an individual with credibility and knowledge about the information. When presenting sales information to the group of stakeholders it will be important to consider product lines that the company is marketing, and if any of those product lines are struggling how is the company prepared to handle this. A key point to audience characteristics is to engage the audience members through active listening. Knowing that the audience is comprised of stakeholders,...
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...quarterly sales information to the stakeholders tomorrow” stated sales manager John Kimble. “It’s not your first time, is it?” John’s coworker replied. “Yes it is and to be honest with you I feel nervous about it” John added. “Do not be, I am sure that you will do an outstanding job tomorrow” John’s coworker replied. “Just make sure that you will keep in mind the audience characteristics, the appropriate communication channels to use, how to approach a diverse audience, and make the communication effective when you will present you information to them” stated John’s coworker. Locker and Kienzler (2008) stated that “the best communicators are conscious of the context in which they communicate; they are aware of options” (p. 26). Indeed, when presenting information to an audience they always keep in mind what’s at the stake. For instance, when the stakes are high, the communicators must consider people’s feeling and provide them objective facts supported by credible sources. The communicators must also consider the format of their messages. In some cases, especially when one’s is a newly-hired, the best communication format is silence. After “how it said” the communicators must consider “what is said.” So the communicators must consider how much detail they want to give to their audience (Locker & Kienzler, 2008). This research paper will answer several questions that should always be asked when presenting quarterly sales information to the stakeholders. The questions are: What characteristics...
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...and stronger with positive sales report each quarter (Locker & Kienzler, 2008).. One department could be more successful in an area because they collaborate and work well together and achieve their goals to be the best department with the most sales. Managers would be very impressed with a positive quarterly sales report. While presenting to the stakeholders and are shown the positive sales it would show that the person they chose to be the manager of their company was a good investment. The salespeople would get a raise as well as the manager. Customers of the company will be impressed with the sales as well. It would show their faith within the company and the products sold and distributed is worthwhile. With a positive sales report the company would prosper and everyone involved would be rewarded. Prior to the sales meeting each member that is expected to attend the meeting will be formally invited via each member’s email. Information contained in the email would include a brief summary of the quarterly sales meeting. At the sales meeting the channel of communication would be presented on a power point slideshow. Each stakeholder, manager, and salesperson from each department would have a notebook with month to month sales report from each salesperson from each department. In this notebook it will show exactly what is on the power point slideshow by doing so they not only have it physically in front of them but they can also use the notebook to follow along...
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...Audience Analysis Paper Communications 285 University of Phoenix January 31st, 2011 Stephen Goodman Audience Analysis Paper Introduction In this situation we focus on what would occur when the author of this paper is asked to present the quarterly sales information at an in-person meeting to a group of stakeholders, including managers, salespersons and customers. In this scenario the author has to focus on the best way to communicate the information to the audience in a manner that is designed to fit the audience. The audience must be taken into consideration while focusing on how to present the information that needs to be displayed. Stakeholders will include anyone that will be affected by what impacts the business such as a drop in profits may make the stakeholders lose money off of what they invested into the business this includes customers. Characteristics of Audience Any person that is giving a presentation, as the above scenario asked, must consider the characteristics of the audience that they will be talking to. The focus of the presentation must relate to the audience and be informative, relative and still interesting enough to retain the interest of the audience watching the presentation. An example would be the facts presented in the presentation. Numbers, the math involved, figures and so on will mean nothing to the audience if there isn’t enough information supporting the numbers. If, for example, you want to inform the audience that with the rise...
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...characteristics of an audience that I would need to consider if I was presenting a quarterly sales information meeting to a group of stakeholders, including managers, salespeople, and customers. I will discuss what communication channels would be appropriate for this meeting and what are some of the considerations that I need to keep in mind given the diversity of the audience attending the meeting. Then I will discuss how I would ensure that my message is effective to the group attending this meeting. To make an effective presentation I would need to learn who my audience will be and what roles each group has with the company. The roles are the primary audience, secondary audience, and the auxiliary audience. I would put the managers as the primary audience because they control the business. They are the ones that make the decisions. The secondary audience would be the salespeople. These are the individuals that would need to agree with and understand the information. They are the ones that sell the product so knowledge would be power for them. The auxiliary audience would be the customers. They would need to be informed on where the company is standing. The following characteristics are what I would use to learn who my audience is. • Size: Large group presentations often call for more formality and more structure, while highly structured presentations to small group may seem rigid and out of place. If presenting to a large group, you'll need to do more to make all audience members...
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...Have a look at the wide variety of stakeholders that form a key component of Mallen Baker's definition of CSR, including the diagram at http://mallenbaker.net/csr/definition.php. How can an organization begin to balance such an array of competing stakeholder interests? What is your source for Google (url). According to Mallen Barker and his definition of CSR companies are responsible for the management of their business and the positive or negative social impact they can cause. Based on this principle, if an organization wants to maintain a balance between the best interests of all stakeholders it will have to start by maintaining quality of management. In other words, CSR is a company’s commitment to the performance of improving the quality of life for the community and a society. A good example is the company Google and their famous charter “Don’t be evil.” By always keeping to their charter, and having it be so simple that they can often easily answer to themselves about whether certain actions fall under their ideals, Google was able to make the difficult task of balancing the interest of all stake holders more manageable. I believe that by clearly stating and documenting simple values to be followed a company can look to do what is right in the face of competing stakeholder interests, and feel comfortable in the decisions they make. 2. Look at some of the causes that Ben & Jerry's promotes at http://www.benjerry.com/activism/inside-the-pint/. a. Do you agree with...
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...Week two Assignment: Audience Analysis Paper Dejaree Warrington May 10, 2010 COM/285 Heidi Frei Audience Analysis Paper In any business people will work with others that have different lifestyles and backgrounds. Many have different attitudes, beliefs, and values that come with diversity in an organization. This essay will address a situation where a person has to present quarterly sales information at a meeting. The group of people includes: managers, customers, salespeople, and skateholders. The essay will focus on communications with this type of audience and how one must approach the situation. The essay will focus on the characteristics of the audience, and explain the communication channels appropriate for this situation. Because the diversity of the audience is so important, the essay will provide some considerations to keep in mind on how to communicate with different groups. Last, I will speak of the ways to ensure messages are effective when communication with an audience. Much of the characteristics that are considered are the correspondence to the audience. Since the quarterly sales information is presented to more than one person, the individual must conduct information persisting to the topics of the audience. One well known way to get information out is through a PowerPoint Presentation. In most cases this involves being face to face with the audience. Sometimes Individuals will show spreadsheets, graphs, or important bullet notes to help the audience...
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...important part of business communication. Understanding and determining the type of audience will ensure the communication that is understood and appropriate. Analyzing the audience goes deeper than physical aspects of the audience, such as sex, age, religion, race, ethnicity, culture, and religion. It is important to analyze what the audiences’ role is with the company; if they are executives, other employees, stakeholders, or investors and whether they are internal users of a company or if they are external users. If a speaker understands his or her audience, it is more likely that the speakers point will be made and the audience will have a better grasp of what is being said. When a speaker is presenting to a group of stakeholders, investors, managers and other employees about the company’s quarterly sales, some of the audience characteristics that need to be analyzed would be: • Type/Personality • Role in the company Who the audience is, is an important aspect of audience analysis; whether the audience member’s fellow employees or superiors, investors or stakeholders from inside or outside of the company are all important in analyzing an audience. Knowing the audiences role in a company will allow the speaker to better understand how to direct what he or she is speaking about in ways that the audience will understand. Also, it will allow the speaker to cover all aspects of the quarterly sales so that each member of the audience can receive all the information he or she may...
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...Information System Briefing August 29, 2011 Manzanita Brown With the constant changes in technology, a health care organization must stay up to date on technology and the lasted trends that offer the best patient care possible. Information systems that are designed for health care industry must help the organization meet the standards and qualities that are set by the health care industry for the success of the organization (Ruffin, M.). This briefing is to explain the selection process of an information system and what the roles the stakeholders and health care organizations goals play in the selection and acquisition process of an information system. Before beginning the process of selecting and acquiring an information system, the organization must determine what type of system they need. Health information systems are very complex and diverse systems, it must provide both information and guidance to the organizations. It is important that the organization looks at the different information systems to determine which system will benefit the organizations goals. Health information systems cover a diverse set of applications (Ruffin, M.). These systems include: Hospital information systems, Nursing information systems, Clinical research systems, Clinical decision support systems, Medical education systems, Health assessment systems, Electronic health record systems, laboratory information systems, radiology, pharmacy...
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...Week 2: Audience Analysis University of Phoenix Marketing Audience Analysis As an associate with Cross Communications Cellular, Inc., there are always pressure- filled moments. Most recently I am in charge of presenting quarterly sales information at an in-person meeting to a group of stakeholders. These stakeholders include managers, salespeople, and customers. One meeting to address all stakeholders will be difficult but not impossible. Determining the best communication channels is only part of the challenge. I must also consider the characteristics of the audience. Additionally, it is important to be aware of the diversity of the audience. Considering this diversity, I must understand what is necessary to gain and maintain the attention of each audience member and clearly communicate the information. In the end, I must ensure the message is effective. Characteristics of the Audience When addressing an audience of varied stakeholders it is important to consider the characteristics of each audience group. These considerations must include the diversity of the audience. However, the diversity goes beyond grouping the audience by stakeholder type. More important, is to consider the characteristics of the people. Keeping in mind neither the product, nor the message will change. However, there will be diversity among those receiving the information. Some characteristics to consider are gender, race, ethnicity, age, and physical ability. Factually men and women...
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...analysis is a very important first step to successfully preparing for a presentation. Analyzing an audience to present to a group of stakeholders can be quite a tedious task, and the difficulty lies in anticipating responses and needs. Stakeholders are a very diverse group ranging from management to customers, so making sure to prepare the presentation in a way that each subgroup can understand is the critical aspect of performing and communicating successfully. This paper explains the necessary steps to complete an audience analysis. Focusing on presenting quarterly sales information to managers, salespeople, and customers, all preparations are discussed to ensure proper communication that can be understood by everyone in the audience. To begin an audience analysis, it is necessary to determine what characteristics of the audience must be considered. In this case, it is especially important to first identify the primary differences between the subgroups of the stakeholders. Managers, salespeople, and customers will be present, and all have varying needs that will be expected in the presentation of the quarterly sales information. According to Locker and Kienzler (2008), the primary audience usually acts on the information presented and secondary audiences will ultimately be the implementers of ideas stemming from the presentation. In the stakeholder group who will be present at the meeting, the managers are the primary audience and the salespeople are the secondary audience. Managers...
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...purpose of the report is to help key stakeholders decide between two alternatives for supplying the company’s telecommunications needs. The assistant controller overlooked some avoidable fixed costs of operating the company’s telecom division. Fixed costs are defined as expenses that do not change as a function of the activity of a business. By including these costs, the company would save $300,000 per year by going with the proposal to outsource the telecom division. Outsourcing though would cause the elimination of the telecommunication department and several jobs. The first primary stakeholder group that would have stake in Pamela’s decision is the executive management team at Murray Manufacturing. Decisions at this level impact the entire wellbeing and workforce of a company. Faced with a decision between two alternatives, the management team is reliant on the information in Pamela’s report to determine the best action for meeting business objectives. The management team would likely have internal controls that require Pamela to include the fixed costs and deliver a clear and accurate report. The second primary stakeholder group would be the telecommunications department at Murray manufacturing. Potentially the department and its jobs could be eliminated based on the findings in Pamela’s report. The workers would consider their jobs and livelihoods much more important than saving $300,000. The third stakeholder group would be the company’s shareholders...
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...Audience Analysis Paper Audience Analysis Paper When confronted with presenting a quarterly sales meeting to stakeholders, including managers, salespeople, and customer the person would design communication with the audience in mind. Speakers must consider the characteristics of the audience, and explain the appropriate communication channels, also keep in mind the diverse audience presenting the information to. The speaker needs to ensure the message is successful. An effective communication strategy is always identifying different groups of people with whom you will need to communicate. The audience may need to be dealt with an approached differently. Manager’s knowledge of the subject matter is extremely high. Managers may need to know the effects on customers and profit numbers they are seeking. Salespeople’s experience on the subject matter is also excessive. Salespeople will want the details of the sales information so they will not speculate if sales enhanced. Customers will vary in age, occupation, income, and interests. However, customers are going to apprehensive with how product or service in the sales report is doing on the market. Stakeholders take interest in information on the quarterly sales chart, because it indentifies the increase or decrease in the company’s production. Many different types of communication channels can be used however face -to-face or in-person is considered extremely rich. Face-to-face and in- person meetings are considered...
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