BACKGROUND OF THE
STUDY AND ITS
SETTINGS

1.1. Introduction
Computerization is a control system that manages processes in industrialworkplace. It reduced human errors and processing time, thus it can boost productivity andresulted into high quality of product produce. In Information System, computerization isconcerned about interrelating different but interdependent transactions. This can result ina system with well-integrated processes that can perform much faster and more accuratethan a manual system.Enrollment is the process of entering and verifying data of student to register on aparticular school. Different interrelated processes build up enrollment procedures calledEnrollment System (ES). ES are used particularly in recording and retrieving studentsinformation. Tracking students information is also one feature of ES, in which the schoolcan trace the standing of a student. Verifying payments was also added to update or browsestudents billings.Enrollment System is a good example of a computer generated process. This canlessen the workload and provides accurate information needed of the school. As a result, it will benefit not only the student but the administration as a whole
Enrollment System is very essential in a school. In the case of Nyongani School Inc.,it is composed of a manual system. Directress used manual system in recording andretrieving students information. She also has information about students payment. In fact,she does all the record keeping just by using ballpen and columnar sheet. On the otherhand, Registrar Department also used manual system as a way of recording and retrievingstudent information. Another department is Accounting Office that administers studentspayment manually.Above our observation, human interventions will highly involve in this type of system. As a result, this may involve errors and redundancy of data resulting troubles inorganization.

1.4. St atement of the Objective
1.4.1.

Objective
To design a Computerized Enrollment System for Nyongani School Inc. that willaddress the schools file-handling, and generation of forms and other documentation. In addition, proponents would also want to lessen man-power workloads and minimize time consuming enrollment activities.
1.4.2.

Scope
The proposed computerized enrollment system design covered the major processesin Nyongani School Inc, (NSI) namely: registration of the current and incoming students,class scheduling and sectioning, assessment of fees, files maintenance and reports needed(registration form, assessment slip, student master list, and other forms and reportsessential to design). In addition, requisites for new student (Birth Certificate, Good MoralCharacter and Form 138) will be recognized in system design database by checkbox.Since one of the specific objectives of the proponents is to improve computerliteracy of the community of NSI, the design system would allow four user accounts whichare the Student, Accounting, Registrar and Directress. Student user account would onlyaccess in their personal records. New student will be called
Enrollee
that can handle addingrecords of their own while old student (Student) will only update their previous record.This will act as registration of student to be enrolled. Accounting and registrar account willengage in their particular job mainly transaction of students record and payments. On theother hand, directress user account can access every feature of design system proposal.The proposed designs also incorporate the processing of students personal records,especially the mode of payment student will choose. The design proposed system has the ability to verify and update students payments. NSI do have many choices of payment forstudent to choose from. This was also incorporate to design proposal. Enrollee will just choose the mode of payment. Partner with it is the accounting personnel that will be incharge on input of the system.
1.4.3.
Delimitation
The design proposed system will be limited about the evaluation of new ortransferee students. System design will not be capable to give an actual examination orevaluation of the requirements and credential of a new student. These processes willremain manual done by the directress but the result from it will be the input for theproposed ES.In case of payments of students, proposed system design will only be limited onchecking if the student was paid or not. It was not design to send any mail, SMS orreminders about unpaid school fees of the students. The cashier will print the summary of students with unpaid account and sent them to the respective adviser. Modes of payment are also fixed.In the sense that money was involved in transactions of payments of students,design system proposal would only accept data and actually the money itself. There will beno devices used or made in design proposal that can accept money of the student as apayment. An instance of this is the new technology of paying bills through cards and ATM that can result faster and ease of paying. Every payment involved would be administered manually by Accounting Department.
1.5.Significance of the Study
Due to the increasing population of Nyongani School Inc., this study helped the schoolregarding their enrollment transactions and activities. The proposed design aimed tobenefit the school in their enrollment facilities such as maintaining the files, assessment of fees and especially the Enrollment System itself.The School and its Department The main beneficiary of the study is Nyongani School Inc. NSI would be adapting theinnovation of technology through application program database that will make their work with optimum performance. The develop system will be handling the flows and problemsthat the organization is encountering. With regards to the registrar and accountingdepartment, the proposed design will help the school in maintaining the data of thestudents and the school will not use the manual data gathering. NSI will just need to check the system for the records needed. 14
CHAPTER2
REVIEW OF RELATED LITERATURE AND STUDY Every piece of ongoing research needs to be connected with the work already doneto attain an overall relevance and purposes. The review of literature thus becomes a link between the research proposed and the studies already done.
2.1.Local

Literature and Studies Ace Adrian Sandoval in Enrollment System
Enrollment System is useful especially when the school retrieves the important information from the student. The school can trace what is the standing of the students.Lack of Enrollment System in a school can lead to chaos and troubles. Students will beconfused on what they should do to be able to enroll. It is extremely useful in the school inthe way of working processes of enrolling become much easy.
Jenny Anto in Descriptive Method of Study
The main goal of this type of research is to describe the data and characteristicsabout what is being studied. The idea behind this type of research is to study frequencies,averages, and other statistical calculations. Although this research is highly accurate, it does not gather the causes behind a situation. Descriptive research is mainly done when a researcher wants to gain a better understanding of a topic. For example, a frozen readymeals company learns that there is a growing demand for fresh ready meals but doesnt know much about the area of fresh food and so has to carry out research in order to gain abetter understanding. It is quantitative and uses surveys and panels and also the use of probability sampling. Descriptive Research s also called Statistical Research.
Far Eastern University Enrollment System
With its 25,000 students, Far Eastern University (FEU) ranks among the biggest universities in the country in terms of population. And with a large population comesmultiple problems in enrollment, student records and related data. Wanting a lastingsolution to the problem, FEU asked consultants for recommendations. The result was adecision to automate FEU's enrollment system.FEU decided to automate the enrollment system in two phases: (1), thedevelopment of a system for enrollment and student records for Phase I, and (2) theintegration of the student's financial records for. They worked closely with SQL*Wizard topilot E*Wizard, an integrated system for student enrollment that contains modules withextensive inquiry and reporting capabilities. They also tapped FEU's Computer ServicesDepartment to iron out kinks. They reviewed organizational structures, assigned people tosupport groups and asked faculty advisers and staff to train. She also met with therepresentatives of individual institutes and with the support of the academic managers andSQL*Wizard's technical group, plotted the move to launch an integrated system during the second semester. The preparation involved cleaning the database, standardizing labels forsubject and preparing the subject requirements.
Samar State University Automated Enrollment System
Technology innovations had influenced man's work, from data processing, businesstransactions, research, planning, monitoring and even in medical operation of mans bodyis now entrusted to computer technology. Samar State University (SSU) as one of theUniversity in Samar Island aims to be the center of excellence in education had recentlymade changes to some of its existing systems. The enrollment system of the university isnow computerized, and other systems are on its way. This only show that they are copingwith the latest technology.The Automated Enrollment System of Samar State University aims for an accurate,user friendly, efficient system that can help both the student and personnel for fast dataprocessing of enrollment. Engr. Hediki Hashimoto, a Japanese volunteer headed thecreation and conceptualization of the system. The information technology faculty from theCollege of Engineering and Arts and Sciences assisted him. The system that is web baseduses PHP programming language with data stored in MySQL is run through the intranet of SSU.A dry-run for this automated enrolment was done last summer and the first semester of this school year. Offices affected with the automation were the registrar, cashier, accounting, and the Colleges of Education, Engineering, Arts and Sciences,Industrial Technology, Nursing and Graduate Studies. Feedbacks from the students wereformulated when the first semester started. Over 75 % of them say that the automationprocess of enrollment was better compared with the old system. With the good result of thedry run the automated enrolment system will be finally implemented this 2nd semester.
2.2.Foreign Literature and Studies Stephen McHenry in Iterative Implementation Strategy
There is another implementation approach that eliminates problems of using awaterfall study. It is known as the Iterative Implementation/Continuous IntegrationApproach. This is also known as Design/Implementation Increments. In fact, issues comeout that by using Iterative Implement, Waterfall Method was remove totally in industry of studies. This was invented to avoid a linear and sequential development of study unlike theWaterfall Study.With this approach, the overall functionality of the system is broken down intofeature sets. These feature sets, often based upon use cases from the analysis stage, containa group of individual features that are related, typically by functional area. In most cases,the entire set of features required to support a functional area will be too large to beconsidered a single feature set, and must be further divided to reduce the size.
Long Beach City College Enrollment System
Southern California community college Long Beach City College has gone live with anew Cognos-based enrollment management system that was designed by Irvine, CA-basedprofessional services firm e2e Analytix.Prior to installing the new system, LBCC, which has two main campuses andmultiple satellites that support nine schools and 34 departments, handled its enrollment via manual spreadsheets. With no reporting, continuity, or standard practices, and withlengthy error corrections, the schools enrollment management budgeting and planningtook up to three months to compile, consolidate, and implement.LBCC tapped e2e Analytix, which specializes in higher education, to design a web-based enrollment management system using Cognos Enterprise Planning software fromCognos Inc. (Ottawa, Ontario). Using Cognos for enrollment management was a uniqueapplication for Cognos, according to Dan Galuppo, e2es director of professional services,but the result delivers real-time data collection, consolidation, workflow, and calculationsto help LBCC enrollment staff make faster and more informed decisions.
2.3. Synthesis The review of related literature and studies serve as a guideline and foundations of the proponents on their design proposal. Proponents used the information of Mr. Ace Adrian Sandoval of enrollment system. Enrollment system is very important in a school. It is very useful in retrieving vital information of the students. Without it can lead difficultyboth for the administration of school and student in enrollment processes.Proponents also adopt method of study such as descriptive research. Descriptivemethod of study focuses in describing the data and characteristics about what is beingstudied. Since the proponents engage on ES of NSI, observation and describing of processeswill be the key in knowing weaknesses and problems of existing enrollment system.Proponents also adopt the theory of Stephen McHenry which is the iterativeimplementation study. In this theory, the overall functionality of the system are brokendown to feature sets. This feature sets represent different processes involves in ESactivities.Proponents also compared the case of NSI enrollment system to other school suchas FEU, SSU and LBCC which innovate their enrollment system to automation orcomputerized. By the aid of work of other school, proponents will have an idea on how tosolve problems and transferring to computerized.formulate solution of being manual