Unit 221
Use of office Equipment

1.1

In the office I work in there are different types of equipment we use and they are all vital for the day to run smoothly or for any work to be done. We use computers and these are the main part as they have all the information we need, for example the clients details, emails, documentation ect. We also use the telephones to make calls and receive them. The printer is very useful to us as we can print, scan, fax and copy.
There is a lot of other equipment we use in the day to day work like the staplers, pens, paper files and these are just things we use without thinking about it.

1.2/1.3

All the office equipment we use has all different features and different reasons as to why we use it. The reason we use the telephones is to make calls and we use this because we can’t use the computers to make the calls and this is in the same way as us not being able to use the telephones to send an email.

2.1/2.2

The purpose of following manufacturer’s instructions is to enable you to use the equipment correctly without harm to yourself or braking the item. It also ideal because you will then know how to use the item step by step. This is the same as the organisation instructions because you need to go by the organisations rules. You need to do this because it’s how they want you to perform and by doing this it enables you to keep the job and earn respect.

2.3/2.4

Each type of equipment has its own health and safety risks so it is important you know how to use it or you read the instructions. If you don’t know or don’t read the instructions then you could cause harm to yourself or others.
The purpose of following the health and safety procedures is important to avoid anything going wrong and any injuries happening. Also, it stops anything breaking so then nothing needs to be replaced to avoid costs.

2.5