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Volunteer Task

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You are an established member and Secretary of a volunteer group that organizes a large annual festival in your district. As an office-bearer you, alongside of the Chairperson, Vice Chairperson and Treasurer are ultimately liable for the financial management of the festival and, by extension, are expected to ensure that it goes ahead. Volunteers for the committee have been hard to come by, but your Chairperson has managed to convince four of his friends to make up a committee of six people. In order to make decisions meetings need to have a quorate of four people present. The number of meeting attendees dwindles and the October meeting, which normally arranges the Christmas fund raiser, isn’t quorate. The Catering Coordinator did not attend the last meeting, but you learn that he and the Chair have booked a hall and bought table decorations in anticipation of the event. Neither decision had been discussed at the meeting, nor was any expenditure authorised. The Treasurer, a neighbour of yours, mentions her disquiet at the situation when she passes you in the street. You dismiss this, saying that it’s just one of those things that happen in volunteer groups.
The next meeting (with four people in attendance, not including the Treasurer) ratifies most of the decisions made by the Chair and his friend have made. This seems to have settled the matter and plans advance for the event. The Treasurer then attends the final meeting before the meeting arguing that the pricing of the event will incur a loss. A decision is taken to increase the prices, however, the person who is printing and selling the tickets is not there and tickets go on sale at the lower price. The event is relatively successful and looks to have made a small surplus for the group. Everything looks to be on an even keel until the Chair submits receipts for the prizes given out at the event for payment. The

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