...AFT2 Task 3 / Tracer Patient A.1. Evaluation In reviewing the Surgical Patient Tracer Worksheet (SPTW), it was found that a deficiency was noted that stated “History and physical not done within 24 hours of admission (> 72 hours).” This meant that the laparoscopic hysterectomy related History and Physical (H&P) the patient received was used for the abdominal hysterectomy. Plus, it was more than seventy-two hours after being admitted to NCH for surgery that the patient received the H&P for the abdominal hysterectomy. In reviewing the Tracer document and other information, it became clear that there were three violations of Joint Commission Standards (JCS) for PC.01.02.03 which states: “The hospital assesses and reassesses the patient and his or her condition according to defined time frames.” (Joint Commission, 2014 August). The violations are as follows: 1) When bleeding was detected, the doctor made the determination that the less invasive laparoscopic hysterectomy the patient was scheduled to undergo would need to be changed to an abdominal hysterectomy. The tracer shows no evidence that neither the doctor nor anyone else associated with the surgery including the Anesthesiologist asked for a new H&P to determine the possible complications the bleeding might have on the choice of surgical procedure. The violation relates to JCS PC.01.02.03 Element of Performance (EP) 3 which states: “Each patient is reassessed as necessary based on his or her plan for care...
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...Construction, establishment, or acquisition of new healthcare facilities, including: general and many specialized hospitals skilled nursing facilities intermediate care facilities specialty care assisted living facilities (SCALFs) skilled or intermediate care units in veterans' homes rehabilitation centers ambulatory surgery centers facilities for End Stage Renal Disease (ESRD) treatment (dialysis) some alcohol and drug abuse facilities home health agencies hospice (Research & Planning Consultants, 2014, para. 7). There are other situations that require a CON as well. According to Research & Planning Consultants (2014), if a facility adds beds or changes the classification of their beds a certificate of need is needed. Also, if any medical equipment which costs...
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...overriding compliance requirements that this industry faces are dictated by the Health Insurance Portability and Accountability Act (HIPAA), enacted by Congress in 1996. HIPAA was designed to protect the privacy of patients’ medical records and restrict who has access to them. Regulatory compliance for the healthcare industry is a hot-button issue. The overriding compliance requirements that this industry faces are dictated by the Health Insurance Portability and Accountability Act (HIPAA), enacted by Congress in 1996. HIPAA was designed to protect the privacy of patients’ medical records and restrict who has access to them. The latest HIPAA standards surrounding the security and privacy of patient data makes many in the healthcare industry understandably cautious about adopting new technologies. In the past, healthcare companies preferred to keep any electronic data concerning business operations and patient care behind a secure firewall. Now, HIPAA omnibus and the American Recovery and Reinvestment Act (ARRA) requirements stipulate everyone in the healthcare industry begin migrating patient records and other data to cloud computing. Essentially, by 2015, all medical professionals with access to patient records must utilize electronic medical and health records (EMR and EHR), or face penalties. A recent study by the firm MarketsandMarkets indicates that the healthcare cloud computing market, which is only currently about 4% of the industry, is expected to grow to nearly $5.4 billion...
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...accurately reflect the quality of patient care, prove healthcare services, and make accurate reports of diagnosis and procedures (Cassano, 2014). A Clinical Documentation Specialist (CDS) is a registered nurse who manages, assesses, and reviews a patient’s medical records to ensure that all the information documented reflects the patient’s severity of illness, risk of mortality, clinical treatment, and the accuracy of documentation. Part of the role is to perform concurrent reviews of medical records, validate diagnosis codes, identify missing diagnosis, and query physicians and other healthcare providers for more specifics so documentation accurately reflects the patient’s severity of illness (Cassano, 2014). Health Information Management (HIM) professionals advocate for a strong commitment to accurate and timely clinical documentation as hospital initiatives push forward with programs such as ICD-10-CM/PCS implementation, Accountable Care Organizations reimbursement models, Fraud and Abuse compliance programs, and implementation of electronic health records (EHRs) (AMIHA, 2010). HIM professionals also impact CDI programs by providing education regarding compliant documentation to physicians, something that is not taught in medical school. Successful CDI programs facilitate the accurate representation of a patient’s clinical status that translates into coded data. Coded data is then translated into quality report cards, physician report cards, reimbursement, public health...
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...Health Information Management APPROVED BY: Virginia Welch, RHIA HIM Director MEDICAL STAFF COMMITTEE James Harkness, MD CHIEF FINANCIAL OFFICER Richard Louis, MBA CHIEF EXECUTIVE OFFICER Hudson Taveggia, MBA POLICY NO. HIM 19.44 EFFECTIVE DATE: 04/2011 REVIEWED/REVISED: 4/01; 4/05; 4/08; 4/09; 4/10 PURPOSE To establish guidelines for the retention, storage, and destruction of health information that meet the requirements of federal and state laws and regulations. POLICY Health information will be retained, stored, and destroyed in paper copy or electronic media format according to state and federal guidelines and Willow Bend Hospital retention guidelines. PROCEDURE: I. Maintenance of Health Information a) Health information (for definition, refer to Policy 19.50: Legal Medical Record) within the medical record is considered a hybrid record, consisting of both paper and electronic documentation. All paper medical records are converted to an electronic format within 24 hours of patient discharge. b) Electronic portions of the medical record are fed via computer output to laser disc into the electronic health information repository system, Apex Patient Folder (APF), without manual intervention. All electronic documents from all sources should be integrated into the permanent repository system, Apex Patient Folder. II. Retention Guidelines a) All paper records converted to electronic format will be maintained in a safe and secure area in the...
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...0 3 0 Electronic Health Records in the Physician Office CHAPTER OUTLINE Patient Flow in the Physician Practice Step 1. Pre-Visit: Appointment Scheduling and Information Collection Step 2. Patient Check-in and Payment Collection Step 3. Rooming and Measuring Vital Signs Patient Examination and Documentation Step 4. Patient Checkout Step 5. Post-Visit: Coding and Billing Post-Visit: Reviewing Test Results Coding and Reimbursement in Electronic Health Records Computer-Assisted Coding Clinical Tools in the Electronic Health Record Decision-Support Tools Tracking and Monitoring Patient Care Screening for Illness or Disease Identifying at-Risk Patients Managing Patients with Chronic Diseases Improving the Quality and Safety of Patient Care with Evidence-Based Guidelines E-Prescribing and Electronic Health Records Keeping Current with Electronic Drug Databases Increasing Prescription Safety Saving Time and Money LEARNING OUTCOMES After completing this chapter, you will be able to define key terms and: 1. 2. 3. 4. 5. 6. 7. 8. 9. List the five steps of the office visit workflow in a physician office. Discuss the advantages of pre-visit scheduling and information collection for patients and office staff. Describe the process of electronic check-in. Explain how electronic health records make documenting patient exams more efficient. Explain what occurs during patient checkout. Explain what two events take place during the post-visit step of the...
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...Rasmussen Medical Center Policy: Health Record Documentation Requirements Approval Date: xx/xx/xxxx Policy Group: Medical Staff Bylaws ------------------------------------------------- All medical staff and health care providers shall: History & Physical 1. A complete history and physical examination shall, in all cases be done no more than 7 days before or 24 hours after the admission of a patient. Physical examinations may be used from the previous hospitalization if the examination was within 30 days. A physical examination may be accepted from a physician’s office if the examination was within 30 days and meets the standards as defined by hospital policy and procedure. If the patient was transferred from another hospital, the physical examination may be accepted if the examination was done within 30 days, provided they are updated within 24 hours of admission or registration by the attending physician. In the above three cases, the attending physician must validate the examination in the medical record (on the physical exam) by noting that there are no significant findings or changes and signs and dates the report. Guidelines for contents of a complete History & Physical include: a. The Emergency Room documentation form may not be used as a History and Physical. b. A complete history and physical examination shall be recorded before the time stated for operation or the operation shall be canceled unless the attending surgeon indicates it is an emergency...
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...overriding compliance requirements that this industry faces are dictated by the Health Insurance Portability and Accountability Act (HIPAA), enacted by Congress in 1996. HIPAA was designed to protect the privacy of patients’ medical records and restrict who has access to them. Regulatory compliance for the healthcare industry is a hot-button issue. The overriding compliance requirements that this industry faces are dictated by the Health Insurance Portability and Accountability Act (HIPAA), enacted by Congress in 1996. HIPAA was designed to protect the privacy of patients’ medical records and restrict who has access to them. The latest HIPAA standards surrounding the security and privacy of patient data makes many in the healthcare industry understandably cautious about adopting new technologies. In the past, healthcare companies preferred to keep any electronic data concerning business operations and patient care behind a secure firewall. Now, HIPAA omnibus and the American Recovery and Reinvestment Act (ARRA) requirements stipulate everyone in the healthcare industry begin migrating patient records and other data to cloud computing. Essentially, by 2015, all medical professionals with access to patient records must utilize electronic medical and health records (EMR and EHR), or face penalties. A recent study by the firm MarketsandMarkets indicates that the healthcare cloud computing market, which is only currently about 4% of the industry, is expected to grow to nearly $5.4 billion...
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...It is not an understatement to say that the typical Health Information Management (HIM) area plays a critical role in the revenue cycle, largely due to the fact that the revenue cycle begins and ends with medical records (Anderson & Underwood, 2005). The term revenue cycle covers all events that take place in the patient care process that permits the organization to receive payment for the services rendered, and it is important to be aware that this is heavily reliant upon data (Dunn, 2009). In order to fully appreciate the participation of HIM in the revenue cycle process, it is imperative to first gain an understanding of who the key players are, and to summarize the flow of activities that comprises the revenue cycle of a healthcare facility. The key players in hospital revenue cycle management are Administration, Finance, Patient access, Health information management (HIM), Patient accounting, and Clinical services, which includes physicians, diagnostic services, and therapeutic services. Administration sees to strategic goals and operational efficiency and effectiveness. Finance deals with cash flow and contract management. Patient access is responsible for data integrity, demographic and financial data, insurance verification, and pre-certification. Clinical services is responsible for documentation of services, as well as documentation and recording of charges. Health information management takes charge of coding, abstracting, and data validation. Finally, Patient accounting...
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...Communication Paper As the health care industry moves its focus on to the Electronic Health Records (EHR) era and the United States moves towards a more patient-centered health care system, Patient Portals offer patients a way to efficiently interact and electronically communicate with their health care providers. A Patient Portal is an online interactive communication tool, where patients log in and have access to their personal health records such as lab and diagnostic testing results. Patients have a personalized way of managing their health information as well as make requests and changes related to their health care. In addition to accessing personal health records, patients can also schedule appointments, request prescription refills, view past visits, and even make changes to their existing plan coverage. This is especially helpful when patients travel out of the country, to another health care facility or when they are referred to another physician, such as a specialist. Patients can control and easily access their own personal medical history to share as they see fit. This also allows patients to feel more at ease when sharing their personal health history with others. Additionally, patients can effectively communicate with staff members about payments, and other non-medically related topics. Patient portals also offer links to useful services such as information on specific health conditions, health and wellness classes, as well as tools and health calculators that...
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...medicine or surgery, or other specifically defined field. Such practice is also governed by requirements for continuing education and professional accountability” (Defining Scope of Practice, n.d.). Physicians, nurses and all other medical professionals are required to know what their particular scope of practice includes and to adhere to those guidelines at all times. Many different types of healthcare professionals are found in an Emergency Room facility, and they will all have a scope of practice that they must adhere to. One such healthcare professional would be a PA or a Physician Assistant. A PA must work under the supervision of a Physician who is ultimately responsible for the PA’s performance and professional conduct with the patient. Any medical procedures that the supervising Physician performs in his scope of practice may be delegated to the PA, as long as the PA has had the necessary training and competency to successfully perform the procedure (Rogers, 2007). In an Emergency room setting a PA may be responsible for such patient care activities as evaluating incoming patients through the process of obtaining a complete and accurate health history, conducting physical examinations, performing and possibly interpreting routine diagnostic procedures such as running an EKG, checking blood pressure, and performing common laboratory testing. A PA’s scope of practice also includes administering injections, treatment of wounds including suturing, treating infections or...
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...Analyze the various job functions of the current staff. Coders A coder is an individual that examines patient medical records and finds any diagnoses, treatments/medicines given, diagnostic testing, and so forth and gives each of these incidences a numerical (sometimes alphanumeric) value that is universal across insurance companies to collect payment for services rendered. Inpatient Coder- An inpatient coder is an individual that initiates requests for payments and reimbursement for procedures performed on a patient during a hospital stay on behalf of the medical facility. Inpatient Coders will deal more with ICD-9(10) or Diagnosis Codes than with CPT Procedure Codes. Inpatient coding could be considered to be more complex than outpatient coding because of the vast possibilities of different diseases, encounters and procedures. Outpatient Coder- An outpatient coder is an indiviual that initiates requests for payments for procedures performed either in a doctor's office or hospital outpatient department. Any procedure performed that does not require for the patient to stay more than 24 hours is considered outpatient. Outpatient coders typically deal more with CPT Procedure codes versus ICD 9(10) Diagnosis Codes. Outpatient coders that operate within doctor's offices are usually exposed to the same codes on a regular basis which is why many inpatient coders start off in an outpatient setting. Front Office Clerk The front office clerk is a job title that can differ in many...
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...KTD Consultants We are a Network Consulting Team called KTD. We have been asked to implement a system in a new multi-specialty medical practice. In this practice, they will have ultrasound imaging, MRI, EKG, and other diagnostic modalities that are digitally read on a computer screen. They would also like to include an Electronic Medical Record system such as AllScripts, EPIC, or NexGen that will need to be accessible to all employees and doctors. This will be a new satellite office for an existing office that is ten miles away. What we plan to cover in this paper will be the specifications it will take to get this office’s network up, running, and able to support the equipment, software, and databases they are trying to implement, while also giving them the ability to communicate with their Main office. We will also have to ensure that what we create is very secure, and follows all HIPPA requirements for the network and data storage. We will go over the networks design including topology, Network Interface Cards (NICs), network operating system (NOS), cabling, where will the companies devices be located (servers, hubs or switches, printers, firewalls and routers, modems etc.), and how many users will they have. We will also discuss security measures such as, backup processes, and power it will take to sustain this network and its devices. For security we will discuss Virus protection, user passwords, firewalls, data encryption, and what physical security measures may...
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...Paper University of Phoenix HCS/320 Health Care Communication Strategies Jada Harmon May 28, 2012 Electronic Medical Records (EMR) “is records about patient care that are kept on a computer rather than on paper, the traditional medium for patient histories. These records can include extensive information about a patient's general health, current and past illnesses and medical conditions, diagnostic test results and treatments and medications prescribed. Often, electronic medical records also include an application for prescribing and ordering medication.” (E How Health, 1999-2012) The history of EMR’S begin in the 1960’s when a doctor named Lawrence L Weed was the first to think of a theory to program and restructure patients medical records for the doctors use furthering to improve patient care. In 1967 Dr. Weed worked on a program called PROMIS (Problem Oriented Medical Information System) this was the basis to get the automated Electronic Medical Records started. This aspiration was to develop a system so that would administer timely and chronological patient information to the doctor to quickly collected information of the patient for medical purposes. During the 1970’s and 1980’s is when the Electronic Medical Records really begin to be used by hospitals by the 1990’s arrived with the progression of computers and diagnostic software Electronic Medical Records are used more increasingly. In today’s technology world time is precious we have to adjust our career with our...
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...The patient health record contains important information regarding clinical quality and care. The health record is also undergoing a radical evolution as more imaging becomes available and digital record keeping becomes the norm. The HIM professional needs to have a clear understanding of how to manage increasingly complex sources of health information. In this paper, we will discuss how the HIM professional should manage the use of paper forms in a hybrid environment in order to maintain the integrity of the health record. We will also compare the strengths and weaknesses of using hybrid records and discuss legal issues that may arise when using hybrid records. Additionally, we will evaluate the “Willow Bend Record Policy” to determine if it protects health information for record storage and destruction of paper and electronic health records based on Kansas state regulations, Medicare Conditions of Participation, and Health Insurance Portability and Accountability Act (HIPAA). The term hybrid health record is used in today’s healthcare environment to describe a format that has both paper based and electronic information. Given that this type of health record is complex in content, it comes with additional requirements in regard to management. This is particularly true when comes to managing patient information into a concise, presentable formation. As HIM professionals, we should also be seeking ways to improve access to information and balancing that access with security....
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