SAF Class of 2017
EPORTFOLIO (EP) HELP GUIDE

INTRODUCING LEARN’S EPORTFOLIO ..................................................................................................................... 2 POSTING INSTRUCTOR FEEDBACK TO MY ITEMS (INCLUDING DOCUMENTING YOUR REACTIONS AND FUTURE PLANS BASED ON THE FEEDBACK IN THE ARTIFACT DESCRIPTION FIELD) ............................................................... 4 ACCESSING AND RENAMING THE PRESENTATION TEMPLATE ................................................................................ 7 ADDING ITEMS (ARTIFACTS OR REFLECTIONS) TO MY PRESENTATION................................................................. 11 REORDERING ITEMS (ARTIFACTS OR REFLECTIONS) IN MY PRESENTATION ......................................................... 14 HOW DO I UPLOAD A FILE TO MY ITEMS AREA? .................................................................................................. 17 HOW DO I CREATE A REFLECTION? ...................................................................................................................... 21 ASSOCIATING ITEMS WITH A REFLECTION ........................................................................................................... 23 HOW DO I SUBMIT MY EPORTFOLIO PRESENTATION TO THE DROPBOX? ............................................................ 25 HOW DO I ADD A VIDEO TO YOU TUBE (WITH PRIVATE OR UNLISTED OPTION) .................................................. 30 A QUICK WAY TO FIND THE EMBED CODE FOR YOUTUBE, FACEBOOK, ETC.......................................................... 30 HOW DO I ADD VIDEOS INTO PRESENTATIONS .................................................................................................... 31 ADDING AN IMAGE INTO A PRESENTATION USING THE INSERT STUFF OPTION ................................................... 36 HOW DO I ADD A PAGE TO MY EPORTFOLIO PRESENTATION? ............................................................................. 41 REFERENCES......................................................................................................................................................... 43

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INTRODUCING LEARN’S EPORTFOLIO ePortfolio (eP) is a tool in LEARN that allows you to store, organize, reflect on and share items that represent your learning in a course, or across many courses in a program. You can add documents and other types of files into your portfolio, organize them, share them with others, and collect feedback on shared items. eP is accessed from the top navigation bar when you are in your course in LEARN:

The first screen you see when you enter eP is your Dashboard. The Newsfeed section of your dashboard displays items that have been recently viewed, edited or commented upon.

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From your dashboard, you can access My Items on the left navigation panel. The My items page allows you to create and store artifacts, reflections, collections and presentations.

Artifacts are digital files that represent your learning in a course. Artifacts may be documents, graphics, audio files, video files, presentations, or other form of digital media. Artifacts may be uploaded from your computer, imported from a course, or created in LEARN (e.g., HTML files, audio files, and forms). Reflections are spaces in eP that allow you to reflect on and think critically about your learning in a course.

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Collections are groups of artifacts, reflections and presentations. They are like folders, except that an item can belong to many different collections at the same time. For example, you may add a personal narrative essay (e.g., a .doc file) to a collection called “ENGL 109 ONLINE” and to a collection called “Creative Writing” and there will only be one copy of that file (artifact).

Presentations allow you to compile other eP items (artifacts, reflections etc) to showcase your learning in a course. In some courses, you will be provided with a template presentation which you will be asked to customize over the term. More information about this presentation is available in the eP Help Guide.

POSTING INSTRUCTOR FEEDBACK TO MY ITEMS (INCLUDING DOCUMENTING YOUR REACTIONS AND FUTURE PLANS BASED ON THE FEEDBACK IN THE ARTIFACT DESCRIPTION FIELD)
HOW DO I ADD INSTRUCTOR FEEDBACK FROM DROPBOX TO MY ITEMS AREA?
These instructions will outline how to add instructor feedback from a course drop box to My Items in your ePortfolio as an authenticated artifact. You can then use this to add to presentations where you want to show the examples of feedback you have received. If feedback has been assigned to your dropbox submission, you can add this to your eportfolio. You will then have an artifact with authenticated feedback. You can use this as evidence of your growth and development over time. For example, if the feedback on a submission indicates that you should spend more attention to detail and a couple of years from now , after acting upon that feedback, you now get feedback which states “great attention to detail” you can include the two artifacts to show how you are able to incorporate feedback and improve your writing. Remember: Images that are not your own must be properly cited. 1. Select the Dropbox link in the top navigation bar. Select View in the Feedback column of the appropriate dropbox.

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2.

Select the Add to ePortfolio link in the grey navigation bar

3. Important! Enter a name for the artifact (for example, “Surname_Photo Essay with TA feedback”- be sure to be specific with the name. Including a course number and assignment description will help you locate it in the future), and add a description in the Description field. For example, describe how you will revise your essay based upon the feedback you received. Complete the following sentence: “Based on this feedback, in future I will...”. Enter descriptive tags in the New Tags field; then click the Add button in the bottom right corner of the screen.

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Often it is NOT necessary to include the folder submission files with the artifact especially if the initial submission came from your ePortfolio. For example, if you have submitted an ePortfolio presentation, or an artifact from your ePortfolio, it is not necessary to include the submission as you already have the submission in your ePortfolio. Simply UNCHECK THE BOX to avoid adding a duplicate of your submission. Deselect this option to reduce the size of the artifact that is created. Alternatively, if you are continuing to work on a presentation over time and want to keep a record of how your presentation has developed, keep the check mark in the box. If you check the box, copies of the submission files are included when the folder is exported to your ePortfolio.

Tags can be added to every item in your ePortfolio. Tags allow you to more easily "mine" your ePortfolio for various artifacts on a particular "topic". This feature becomes very helpful when you have dozens and dozens of items, some that you may have added years ago. You can add as many tags as you would like.

4. Your newly uploaded file, including instructor feedback, will now appear at the top of your My Items list. The lock indicates that this contains feedback from the drop box and cannot be altered.

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ACCESSING AND RENAMING THE PRESENTATION TEMPLATE
1. Click on ePortfolio in the upper navigation bar.

2. Click on My Items.

3. Click on Presentations.

4. Find the presentation template called “ SAF Class of 2017”, click on the down arrow in the presentation icon and select Edit.

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5. Click on the Banner tab.

6. Under the Banner tab, enter a new Banner Title and a new Banner Description in the corresponding boxes and click Save.

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7. To view the changes, click View Presentation.

New Banner Title

New Banner Description

5. To select a new theme, click on the Theme tab. When you find a theme you like, click the Select button next to it, and confirm the selection. Click on View Presentation to view your new theme.

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You are now ready to customize the pages of your presentation. 8. Click on the Content/Layout tab.

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ADDING ITEMS (ARTIFACTS OR REFLECTIONS) TO MY PRESENTATION
1. Click on ePortfolio in the upper navigation bar.

2. Click on My Items.

3. Click on Presentations.

4. Find the presentation, click on the down arrow in the presentation icon. Select Edit.

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5. Select the Content/Layout tab.

6. On the left side of the screen, select the page to which you’d like to add an item (e.g., Personal Narrative).

7. Click the Add Component button in the bottom right hand corner of the e.g. Personal Narrative page.

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8. Select Artifact or Reflection as appropriate. (The item must already be in your My ITEMS areas.)

9. Select the artifact or reflection that you wish to add from My Items and click the Add button in the bottom right corner of the screen.

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Your artifact or reflection has now been added to the page. You may now reorder the elements on the page.

REORDERING ITEMS (ARTIFACTS OR REFLECTIONS) IN MY PRESENTATION
1. Click on ePortfolio in the upper navigation bar.

2. Click on My Items.

3. Click on Presentations. 14

4. Find your presentation, click on the down arrow in the presentation icon. Select Edit.

5. Select the Content/Layout tab.

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6. On the left side of the screen, you will see links to each page in your eP. Click on the page link that you wish to edit (i.e., the page whose items you wish to re-order).

7. To move a component of this page to the top of the page, click the down arrow on the right side of the component box and select Move Up.

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8. Click Move Up until the artifact is in the desired position (e.g., the top of the page).

HOW DO I UPLOAD A FILE TO MY ITEMS AREA?
These instructions will outline how to add files such as images or documents as artifacts in your ePortfolio MY ITEMS area. Remember: Images that are not your own must be properly cited. 1. Within ePortfolio in Waterloo-LEARN, select My Items from ePortfolio Areas:

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2. To upload an file such as an image or document saved on your computer, click on the Upload button and select File from computer:

3. The Submit a File box will appear. Click on the Browse button.

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4. Select the image from your computer and click Open.

5. Click on the Upload button.

Confirm that you want to upload this file into your ePortfolio by clicking on the Next button.

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6. Add a description and tag(s) (this is optional) then click the Add button.

7. Your newly uploaded file will now appear at the top of your My Items list.

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HOW DO I CREATE A REFLECTION?
1. Click on My Items.

2. Click on New and select Reflection from the drop down menu.

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3. Enter a Reflection Title. Type your Reflection in the html editor box. If you have created the reflection in a Word document, you may copy and paste the text into the html editor. Click on the Advanced tab then select the Paste from Word icon.

4. Optional: Add an appropriate tag for easier searching later. In this example, the course code was used to create the tag. Two word tags must be enclosed by quotation marks. Click on the Add Tag button. Ensure that “Allow others to add/view comments if they have sufficient permission” is checked. Click Save.

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ASSOCIATING ITEMS WITH A REFLECTION
When you create reflections, it is often helpful to associate the artifacts upon which you are reflecting. Note that artifacts cannot be associated with a reflection until AFTER the reflection is saved.
You can associate reflections with artifacts, collections, and presentations. If you share a reflection associated with another item, only the name of the associated item is available. If you share the associated item, users can view the reflection as part of the item. This makes it easy for users to see how your reflection is connected to the other items in your ePortfolio. Associating a reflection with a presentation makes the reflection available in the Review Presentation area – it does not display the reflection inside the presentation. To display the reflection inside a presentation, you must add it to a specific page in the presentation. Examples: You can create a reflection to record a goal for yourself and then associate artifacts, collections and presentations that show your progress toward that goal. You can reflect on a specific piece of work, like an essay or a drawing, by uploading your work as an artifact and then associating the reflection with that artifact.

1. Create a reflection and SAVE it. 2. You will see the option to ADD Associated Items. Click ADD.

OPTIONAL - Add an appropriate tag for easier searching later. In this example, the course code was used to create the tag. Two word tags must be enclosed by quotation marks. Click on the Add Tag button.

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3. Choose the type of item which you will be associating with the reflection.

4. You will be taken to a list of items available in your MY ITEMS area from which to choose. Select the item(s) by clicking on the box to the left of the name of the item. Click ADD.

You can enter the name of the item in the search area, and/or click the link and filter by name, tags or description.

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5. The associated items will now be added below the reflection. In future, when you review your reflection the items to which you were referring will be associated with the reflection.

HOW DO I SUBMIT MY EPORTFOLIO PRESENTATION TO THE DROPBOX?
1. Click on Dropbox in the course navigation bar.

2. Select the appropriate dropbox folder from the list.

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3. Select Add a File.

4. Select ePortfolio

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5. Select the ePortfolio presentation you wish to place in the dropbox folder. You may use the Search function to find it quickly. Once selected (click on checkbox), hit the Select Item button.

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6. The title of ePortfolio presentation you selected will now appear in the submission folder. You may also add comments for your instructor / marker in the comment box. Click the Submit button when you’re ready.

7. You will now see a message that your file was successfully submitted.

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You will also see the submission reflected in the dropbox folder list. (NB: Once your instructor / TA provides you with feedback, a number will appear in the feedback column beside the name of the submission folder)

Finally, you will also receive an email confirming receipt of the submission into the dropbox folder.

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HOW DO I ADD A VIDEO TO YOU TUBE (WITH PRIVATE OR UNLISTED OPTION)
The following instructions outline an option for embedding video into text areas; the instructions refer to YouTube videos but can be used with any video for which you have an embed code. Rather than uploading a video directly to your eportfolio area, this option outlines how to upload the video to YouTube and how to use the private or unlisted options if preferred. Tim Ireland (Library) has put together this video http://www.youtube.com/watch?v=yOrEqLdTF1k Please take a look at some of the question and answers regarding privacy before deciding which option to use. http://www.google.com/support/youtube/bin/answer.py?answer=157177 http://www.google.com/support/forum/p/youtube/thread?tid=524a6d40d2598331&hl=en http://www.google.com/support/forum/p/youtube/thread?tid=5aeabdc15b971dde&hl=en

A QUICK WAY TO FIND THE EMBED CODE FOR YOUTUBE, FACEBOOK, ETC.
From any website, when the video is playing or paused, right click on the video and choose "Get Embed HTML". It will automatically be copied to your clipboard and you can paste it anywhere.

Thank you to Senduren Sivakumar for sharing this tip.

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HOW DO I ADD VIDEOS INTO PRESENTATIONS
From within a Presentationunder the Content/Layout Add Component

1. Select TEXT AREA from the “Select the type of content to add” list.

2. Fill in the AREA NAME with a heading which will be appropriate for this section. 3. Add any content you would like to include concerning the video into the text editor. 4. Add the You Tube video ( or any video for which you have the embed code) by clicking the INSERT STUFF icon

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5. Select the option to ENTER AN EMBED CODE 6. Enter the embed code for your [You Tube] video.

7. Click NEXT - ( you may be asked if you want to view only webpages that were delivered

securely- Select NO) 8. You will be taken to a page which includes the embedded video. Click INSERT

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9. Click Save and Close

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Click VIEW

PRESENTATION to see the final product.

Please note: Wherever you find an HTML text editor, you will find the Insert Stuff button the HTML text editor when you are:    adding a new HTML file to your MY ITEMS area or editing an existing HTML, creating or editing a reflection, adding or editing a Text Area in a content area within a presentation in the Advanced toolbar of the HTML text editor. When you are working in your ePortfolio area, you will have access to

HINT: You can increase the size of the HTML Text Editor area by clicking the ‘Toggle fullscreen mode’ icon , or by dragging the corner of the Edit Area. After you have entered the text, click the ‘Toggle to return to the original size. Be sure to click Save to save your work. fullscreen mode’ icon

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Use the Toggle icon to increase the size of the edit area. You will have to toggle back to the original size in order to click the SAVE button to save your work. Or you can drag the corner of the area to increase the size of the edit area.

The Insert Stuff button allows you to embed media from other websites (e.g. You Tube, Flickr) by pasting a URL or an HTML embed code. You can also add images using the Insert Stuff icon as well.

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ADDING AN IMAGE INTO A PRESENTATION USING THE INSERT STUFF OPTION
Remember, the image must be an artifact in your eportfolio area before you can insert it into your presentation. From the content/layout tab of your presentation:Select ADD COMPONENT

1. Under the “Select the type of content to add” - Select the TEXT AREA option

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2. Fill in the AREA NAME with a heading which will be appropriate for this section of your presentation. Add any text which you would like to have in the Content area. 3. Then click the INSERT STUFF icon

4. Choose “ePortfolio” from the options presented.

You will be taken to a page which lists ALL items in your eportfolio -Select the image you want to insert from the list, or find the image using the SEARCH field.

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you can use the search area if you know the name of the image you’ve added as an artifact, OR you can click the SHOW SEARCH OPTIONS and Select any option from the SEACH IN, Select ARTIFACTS from the TYPE option , and select IMAGEs instead of ARCHIVE FILES from the FILE TYPE dropdown menu.

5. Click on the radio button beside the image you want to insert. 6. Select NEXT

Title- what you enter here will be what appears when you mouse-over the inserted image . This could be a suitable place to put a citation, for example. You may have to play around with the Size- try Width: 400 to begin. If the lock aspect is checked just fill in the Width OR the Height to maintain the ratio. Use the REFRESH PREVIEW to view you work in progress.

7. Select INSERT

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Once back on this page, you can mouse over the image, right click and select the Alignment option- you can decide where to place your image (left, centre, right, full) then Select SAVE (if you want to add more material to this area) or SAVE AND CLOSE.

If you would like to have text display beside the picture, you can do this by using tables - Insert a “2 column 1 row” table. Add your text in one cell and the image in the other. You can add background colours and borders as shown here- it will display like this:

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If you would like to have the text wrap around the picture, you can do this by using tables - Insert a “ 1 column 1 row” table. Add your picture in one cell and add the text besides it. It will display like this:

The image was added into the one cell. Text was pasted beside the cell. The text wraps around the image.

8. To see the final results, click on the name of the item to which you’ve added the image from the My
Items list.

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HOW DO I ADD A PAGE TO MY EPORTFOLIO PRESENTATION?
1. From your list of Presentations in ePortfolio, find the presentation you wish to edit. Click on the down arrow in the presentation icon and select Edit.

2. Select the Content/ Layout tab.

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3. Click on the New Page icon.

4. Type in the new Page Name then click on the Save button.

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5. The new page appears in the content / layout tab. To add artifacts to your new page, click the Add Component button.

REFERENCES
Desire2Learn Community website. Retrieved March 26, 2012, from https://community.desire2learn.com

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