Human Resources Administrative Assistant/Receptionist
Hiring Manager: Carlos Jon
Job Title:
Human Resources Administrative Assistant/Receptionist

Job Purpose:
The incumbent will provide administrative support to a 10-employee Human Resource office. Incumbent will also act as department receptionist following human resources policies, programs, and practices.
Key Responsibilities and Duties:
• Type letters, reports, and other correspondence using Microsoft Word on the computer to present professional looking documents.
• Reviews and processes personnel action documents for accuracy and accountability of personnel requests or changes.
• Files personnel documents submitted to the HR Dept in alphabetical order to maintain personnel files.
• Acts as department receptionist, answers phones, transfers calls to appropriate HR employee, provides information, takes messages, and schedules appointments.
• Maintain Director’s calendar by scheduling appointments or meetings using Microsoft Outlook on the computer.
• Distributes office mail daily by placing mail in designated mail slots for the HR Department.
• Monitors staff time and payroll items using Microsoft Office programs on the computer in order to maintain accurate records of attendance and leave for payroll purposes.
• Order supplies to keep the HR Dept. fully stocked with office supplies and personnel documents.
• Other duties may be assigned if necessary.
Skills/Qualifications:
• Knowledge of company’s correspondence format. Skilled in typing (50 wpm, 100% accuracy), proper sentence structure, grammar, and punctuation.
• Skilled in computer use and Microsoft Office, specifically MS Word.
• Knowledge of company’s personnel actions document processes. Skilled in reviewing documents for errors. Ability to pay attention to detail and review documents for 100% accuracy.
• Knowledge of company’s