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INSTITUTIONAL TRAINING REPORT DONE AT Hi-Fit Elastomers Private Limited SIKKANDAR CHAVADI, MADURAI. A Report Partial fulfillment for the award of Bachelor of Business Administration Submitted by K.PRAKASH ( Reg.no : 10183135) Under the guidance of
Mr.S.BALASUBRAMANIAN name Company guide faculty guide Department of Business Administration (Self– finance) N.M.S.S.VELLAICHAMY NADAR COLLEGE
(An autonomous Institution Accredited with the A by NACC) An ISO 9001: 2008 certified institution
Madurai -625019
2012

Training company certificate can be add the page

N.M.S.S.VELLAICHAMY NADAR COLLEGE (An autonomous Institution Accredited with the A by NACC) An ISO 9001: 2008 certified institution
Madurai -625019 BONAFIDE CERTIFICATE
BACHELOR OF BUSINESS ADMINISTRATION ( Self – finance )
This is to certify that this bonafide of the training work done by K.PRAKASH NO : 10183135 during the period of June in partial fulfillment of the requirement for the award of the degree BBA (Bachelor of Business Administration) N.M.S.S.VELLAICHAMY NADAR COLLEGE
Submitted for viva voce examination on
Name
Faculty guide External Guide Mrs.L.Sugirtha M.B.A., M.Com, M.Phil, PGDCA The Head of the Department, Department of BBA
N.M.S.S.VELLAICHAMY NADAR COLLEGE
Nagamalai, Madurai.
DECLARATION

This is to verify that the institutional training at Hi-Fit Elastomers Private Limited in SIKKANDAR CHAVADI, submitted to N.M.S.S.VELLAICHAMY NADAR COLLEGE in partial fulfillment of the requirement for the award of degree of BBA (Bachelor of Business Administration ) is a record of original training work done by K.PRAKASH a bonafide student of N.M.S.S.Vellaichamy Nadar College, Madurai -19 undergoing BBA, under the supervision of faculty guide name. DATE : signature of the candidates
PLACE : (K.PRAKASH)

ACKNOWLEDGEMENT First of all, I thank almighty god for giving me the strength to complete my training successfully. I am greatly in debited to our principal Dr.G.MARIS KUMAR M.A., M.Phil, M.T.M., Ph.D., for giving this opportunity to do BBA, in N.M.S.S.VELLAICHAMY NADAR COLLEGE MADURAI. I am also greeted to my faculty guide NAME OF THE FACULTY GUIDE internal guide NAME OF INTERNAL GUIDE and other staffs members in the department for valuable guidance and constant encouragement which helps me to complete this training successfully. I express with gratitude my sincere thank to Mr.S.BALASUBRAMANIAN for granting me the permission to complete my training in this company I would always be greatly indebted my parents, my relatives and my friends for the help and support extended to me.

Yours sincerely,

S.NO CONTENTS PAGE . NO
1 INTRODUCTION 1
2 INDUSTRY PROFILE 3
3 PRODUCT PROFILE 6
4 COMPANY PROFILE 8
5 OBJECTIVES OF TRAINING 11
6 OBJECTIVES OF COMPANY 13
7 ORGANISATION STRUCTURE 15
8 VARIOUS DEPARTMENT 17 8.1 PURCHASE DEPARTMENT 19 8.2 PRODUCTION DEPARTMENT 23 8.3 MARKETING DEPARTMENT 29 8.4 HUMAN RESOURCE DEPARTMENT 32 8.5 FINANC E DEPARTMENT 37 8.6 ENGINEERING DEPARTMENT 39
9 MISSION & VISION 42
10 OFFICE MANAGEMENT 44
11 LIMITATION 47
12 FINDINGS 49
13 SUGGESTIONS 51
14 CONCLUSION 53
15 BIBLIOGRAPHY 55

INTRODUCTION

1
Introduction:
Training is the foremost part of any activity that adds on added professionalization over the trainee. Training makes one to feel sure about the work and to understand the difficulty and benefits of the business. The trainee gets various ideas like planning, controlling and decision making in the business.

The Training helps the trainee to handle any problems while working in the future. The training is much useful for the trainee to understand the business environment in a realistic way. The concept of the training is to develop the personality and to become an entrepreneur.

2

INDUSTRY PROFILE

3

Industry profile: In its native Central America and South America, rubber has been collected for a long time. The Mesoamerican civilizations used rubber mostly from Castillo elastic. The Ancient Mesoamericans had a ball game using rubber balls (see: Mesoamerican ball game), and a few Pre-Columbian rubber balls have been found (always in sites that were flooded under fresh water), the earliest dating to about 1600 BC, According Bernal Diaz del Castillo, the Spanish Conquistadores were so astounded by the vigorous bouncing of the rubber balls of the Aztecs that they wondered if the balls were enchanted by evil spirits. The Maya also made a type of temporary rubber shoe by dipping their feet into a latex mixture. Rubber was used in various other contests. Such as strips to hold stone and metal tools to wooden handles, and padding for the tool handles. While the ancient Mesoamericans did not have vulcanization, they developed organic methods of processing the rubber with similar results, mixing the raw latex with various saps and juices of other vines, particularly ipomoea Alba, and a species of Morning glory. In Brazil the natives understand the use of rubber to make water resistant cloth. A story says that the first European to return to Portugal from Brazil samples of such water repellent rubberized cloth so shocked people that he was brought to court on the charge of which craft. When samples of rubber first arrived in England, it was observed that a piece of the material was extremely good for rubbing out pencil marks on paper. This was the origin of the materials are still used for this purpose, and known as 4
‘Rubbers’ in British English, causing occasional amusement to speakers of American English, to whom a ‘Rubber’ is a condom (usually made from latex) (American English uses ‘Eraser’ to refer to the rubber block). The Para rubber tree initially grew in South America, where it was the main source of what limited amount of latex rubber was consumed during much of the 19th century. About 100 years ago, the Congo Free State in Africa was a significant source of natural rubber latex, but after repeated efforts (see Henry Wickham) it was successfully cultivated in Southeast Asia, where it is now widely grown.

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PRODUCT PROFILE

6
Product profile: Established in the year 1991, we, “Dhaval Elastomer”, is an eminent manufacturer and supplier of a remarkable range of Surgical & Pharmaceutical Rubber Parts and Other Rubber Products. Manufactured using optimum quality rubber and other material, these products is highly applauded for their safe usage, fine finish, flexibility, easy installation, heat & chemical resistance and precision design. The raw material used in the manufacturing process is procured from authentic vendors of the market. Based at Thane (Maharashtra, India), we are a Sole Proprietorship (Individual) organization. We strive hard to attain maximum satisfaction of the valuable patrons by offering quality approved range of products. The highly experienced and qualified professionals appointed by us greatly support us in all the activities of our trade. Moreover, we customize the offered products as per the specifications detailed by the patrons at industry-leading prices. Besides, our logistics personnel make sure that the consignments are timely delivered at clients' destination using the wide distribution network. Under the constant motivation and visionary guidance of our proprietor, 'Mr. Alkesh Vaishnav', we have reached the towering heights of success in the industry. His in-depth knowledge, vast industry experience and brilliant managerial skills have enabled us to muster large number of loyal patrons including Divilabs, Sagar Surgical, J.M. Medical and Trinity Surgical.

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COMPANY PROFILE

8
Company profile: HI-FIT ELASTOMERS PRIVATE LTD was started in Madurai City in the year 1991. The factory has been engaged in making Rubber Product about 15 years. The factory is situated 5 Km., away from the city. The factory purchase raw materials from all over India. The factory was established by Mr. S. NATARAJAN C.E.O in the year 1991, the initial investment for this factory was “TWO” Crores only. The factory manufacture item of high quality rubber products and supply products for the following market segments.

 PHARMACEUTICAL
 AUTOMOBILE
 HOME APPLIANCES
 OTHER

The process of manufacturing and quality systems was certified under ISO 9001: 2000 by TUV Suddentschland India. The Company is having an excellent Tool Room setup with experienced, skilled team of people. This will help for designing and making moulds to manufacturer any types of customer specific special rubber products. The company takes to quality & Persistent efforts towards improvement and to meet the high level of customer demands and rigorous product evaluation. It has established an in house Research and Development cell.
WORKING HOURS Every workers should work for an hours per day. Overtime is also given for male workers. The female workers are not allowed to have overtime working. 9
TIME TABLE SHIFT TIME
1st Shift Morning 9.00 to 6.30
MALE WORKERS
2nd shift Night 7.30 to 5.00 FEMALE WORKERS
1st shift Morning 9.00 to 6.30

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OBJECTIVE OF TRAINING

11

Objectives of training:

 To study about the production process.
 To know about the organizational structure.
 To know about the various department activities.
 To improve the personal skills & management skills of the trainee.
 To observe the working methods of HI-FIT ELASTOMERS PRIVATE LTD., Industry.

12

OBJECTIVE OF COMPANY

13

Objectives of the company:

 To earn more profit
 To get good will
 To motivate the company employees

14

ORGANISATIONAL STRUCTURE

15

ORGANISATIONAL STRUCTURE:

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VARIOUS DEPARTMENTS

17

Various departments

• Purchase department
• Production department
• Marketing department
• Human resourse department
• Finance department
• Engineering department

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PURCHASE DEPARTMENT

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Purchase department: Purchase is the first phase of any manufacturing organization. Purchasing means procurement of goods and services from some external agencies.
PURCHASING COMPANY 1. Ramcharan Company
2. Jeevandos 3. Thirumalai Nadar & Company All over India.

Since Sakthi Rubber Industries needs a lot of raw materials for its production activities it has a good purchase department to look after this purpose. The purchase department of this company has a purchase manager. The general procedure followed by the company is providing the order is call for the quotation of different suppliers of the raw materials and check the quality of raw materials offered by the suppliers. It select the suppliers who supply the raw materials at a competitive price, with good quality and also promptly. Sometimes the company purchase it raw material from local suppliers also.

1. PAYMENT OF PROCEDURE
2. PROCESS OF PURCHASE. 20
1. PAYMENT OF PROCEDURE The company follows a payment procedure where is it gets a credit facility for making its payment to its suppliers. Normally the company gets a credit facility for 60 days. But there are some suppliers who extent a credit facility for about 120 days for the company. 2. PROCESS OF PURCHASE The purchase department gets the quality of raw materials to be purchased from the store. Then it places the orders to its suppliers. As soon as the company places an order the purchase department issues a MRN (Materials Receipt Note) through a computer. This is known as interim MRN and when the company makes the payments to its suppliers, a final MRN is issued which keeps a record of the materials purchased. The whole system of purchase of raw materials has been computerized, which has simplified that whole process.
3. FUNCTION OF PURCHASE The main functions of this section is purchasing the raw materials at low cost and also maintaining the safety level of stock.

21
THE RAW MATERIALS ARE USED IN THIS FACTORY
 1-x Sheet Rubber
 White EBC
 Zinc Oxide
 Strick Acid
 Wax
 Yellow Carbon
 Block Carbon
 China Clay Powder
 Yellow Oil
 SP Oil
The Factory purchase of raw materials from all over India.

22

PRODUCTION DEPARTMENT

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Production department: It should be Rubber Product the important raw materials for the production is rubber.
PRODUCTION PROCESS

24
MIXING
MB Mixed Batch
Raw Rubber + Clay Powder + Chemical
MB + Sulphor = FB
FB = Finished Batch

PROCESS
 Finish Batch Warm up sheet layout.
 Rubber Sheet layout
 Different size
1 ML
3 ML
5 ML
10 ML
20 ML
BIAS CUTTING In the Rubber Sheet from the rubber mill carbon unevenly speeded. To change the carbon position bias cutting process is used. It is done through particular room temperature.
PROFILE BUILDING It is a process of forming a sleeve. It consists of a Base. San witch, Card winding, Topping, Jacket etc., base is the first. Base is the first fed into a roller. Methyl, Isobutene is to melt the base since it is very hard it cannot be used to form a sleeve so it is melted. 25
SLEEVE CUTTING Sleeve is very large in size. It is cut into smaller sized sheets.
CURING
There are two types of curing process 1. Pot curing 2. Rota curing
POT CURING These type of curing is done by placing a rubber sheet is place in a mould and curing process is done at a particular temperature. It will have more life than the Rota curing.
ROTA CURING These type of curing is done by feeding the rubber sheet into two Rota is has only less life.

CURING TIME The curing time followed in various mould machines. Particulars Minutes
(i) X and O ring time 4.00
(ii) Pressure Cooker 5.00
(iii) Oil Seal 5.00
(iv) Play Ball Time 1.50
(v) Needle Rubber 5 ½

26
HEAT STRACT SET This process can be used for particular pharmaceutical Rubber here the oil seal is stretched at a high temperature and than dipped into water for cooling. Now the pharmaceutical Rubber is starched and set.
GRINDING
It is a process of attaining a rubber sheet with a particular pitch and width. Here the drum is used to give the particular size by varying the Different dimension.
INSPECTION
After finishing all these process it will send for inspection. Inspection is two types. 1. 1st Stage Inspection 2. 2nd Stage final Inspection.
DRYING
The drying is the process taken after grinding, where the gaskets are washed with help of the water and cleaned here then the gaskets is taken in to the drying area; the gaskets are dry using heaters. And the gaskets are checked manually and the gaskets are stored in the covers.
Final coding The stored covers from the drying section are coded as per the customer’s specifications to trace out the product.

27
Dispatching
The products are dispatched using polythein bags
Each bag contains 10 Covers, which weighs nearly 20 Kgs.
Each covers contains 3ml - 5000 5ml - 2500 10ml - 1500
Only one type of gaskets is packed in the each covers.

28

MARKETING DEPARTMENT

29

Marketing department Marketing by the American association as the activity, set of institution, and processes for creating communication, delivering and exchanging offering that have value for customer, client’s partners and societies at large.

Channels of distribution: The distribute their products through the whole sellers, retailer and the customer. They are following
 Whole sellers
 Retailers
 Customers

Credit policy: Mostly they give one week or two week to repay the credit sales amount.

RUBBER DIVISION Rubber Division manufacturers pharmaceutical Rubber components for domestic goods, industrial components for electronic and Hydrolic machine industry components for defense and few other general items like pressure cooker gasket, pharmaceutical rubber, O ring, X ring, Play Balls, automobile rubber etc., 30 The division pharmaceutical rubber products are original equipment item for many of the leading automobile manufactures in India.
 Hospitals
 Clinic
 Medicals
 Other Pharmaceutical
 Product Company

The division marketing is headed by president of the division order whom the general manager function. The Assistant Manager report to the General Manager. Manager independently looks after sale of original equipment items, sale to replacement market export sale and other customers.

Orders are accepted from customers and the goods are dispatched by road transport or through goods train to the customers in various destinations. Goods against export order are sending through ship. Also goods for all over India supply for through ship.

31

HUMAN RESOURSE DEPARTMENT

32
Human resourse department: Human resource department means employing people developing their resources, utilizing maintaining and compensating their services with the job and organizational requirements with a view to achieve organizational goal individual goal. Human resource department plays the most crucial role in the department organization. HRD is known by different names. They are personnel department, manpower management, personnel administration, staff management etc.,
FUNCTION
The main functions of this department are:
1. The maintenance of attendance registers of employees.
2. The maintenance of leave register.
3. Maintenance of factory files.
4. Co-ordinate management training to the student in summer placement.

The company has a quality control department ensure that utmost quality is maintained in the products manufactured and supplied to the customer.
The company has secured prestigious ISO 9001:2000 Certification.
The company has a credit policy depending upon the customers and their off take. The companies products are advertised in Newspaper, Automobile Industry Magazines, Journals, E-mail, etc., products are marketed in the name “HI-FIT ELASTOMERS PRIVATE LTD.,” 33

HEALTH This department has taken steps to create a safe working environment for its employees. The department ensures that chances of industrial accidents are kept to a minimum level. The machines in the production department are periodically checked and repairs are carried out to correct faults. This ensures that the machines do not pose a threat to safely of the operators.
TRAINING
Since the newly appointed workers are not skilled in the ginning Rubber Process, they are provided adequate training and instructed property to operate the various mould machines and equipment in the factory. The supervisor guides the new employees on the ways of operation of a machine. The existing employees also share their knowledge with the new comers.
WELFARE
This department of the factory ensures proper working conditions are provided to the employees. Factors like temperature, ventilation, lighting, noise, humidity, First aid, Medical Specialty and dust are controlled to create a suitable working atmosphere. Moreover separate foliates, changing rooms and female workers. The factory is equipped with amenities like drinking water, washing area, lunch room. The female employees are provided with a small crèche to leave their infants during work.
WAGE POLICY Wages are paid to the workers and staffs on monthly basis. It is paid workers on the 10th of every month and to the staffs every last week on 30th day. The workers wages are calculated according to the working hours.

34
SALARY ADVANCES The company provides salary advances on request to its workers. But the amount differs according to their status. The temporary employees many get maximum of one month salary to the permanent employees. Management gives advance as per the necessity. This amount is recovered in five easy installments.
FESTIVAL ADVANCE The festival like Pongal, Deepavali the factory gives an advance of Rs. 1500/- is sanctioned to employees recovered in easy 10 installments.
LABOUR COMPONENT The staff’s strength is presented bellow
Workers
a. Male Workers : 55
b. Female Workers : 30
Total : 85
STAFF
Technical Staff : 6 Clerical Staff : 6 Factory Incharge : 3 Manager : 5 Assist on factory Manager : 1 Chief Executive Officer : 1 ENGINEER : 1 Total : 23 35
RECORDS
This department maintains a record of the Bio-data of all the employees and details regarding their wages.
Selection:
This company selected both skilled and unskilled employees. The employees are assigned to their work.

36

FINANCE DEPARTMENT

37
FINANCE DEPARTMENT: It is the heart of every firm without the man powers no company can do their operations. Finance is required in each and every stage of the production and marketing etc.

Investment: The current investment of the company is 10 crore.
Return Investment: The return on initial investment is minimum of 5% of per month.
Initial Investment: 2 crore is the initial investment of the company but the company is obtaining loan from Indian bank for further development.
S.NO NAME OF THE BANK INTEREST
1 Indian bank 9.75%

38

ENGINEERING DEPARTMENT

39
ENGINEERING DEPARTMENT: “Engineering Department is engaged in the following maintenance work.”
1. MACHINE MAINTENANCE
Machinery repairs & break down
2. UTILITIES MAINTENANCE
Generator, boiler, chilling, plant & pumps mould machine, Mixture Machine Drop door & Two Roots etc.,
3. CIVIL MAINTENANCE
Furniture, Garden, building maintenance
4. ENVIRONMENT MAINTENANCE
Dye water, chemical treating etc,

PREDICTIVE MAINTENACE
1. Predictive Maintenance shall be carried out by following equipment: a. Key process Critical Equipment b. Utility Equipment
2. Utilities and Support Service: “Utilities and support services such as boiler, mould machine, mixture machine, drop door & two roots, Generator, Compressor Chilling Plant etc.,

40
CRITICAL SPARES: Critical spare for key process critical equipment and utility equipment are defined in the equipment date card spares availability are specified utility location and quality.

CIVIL AND ENVIRONMENT MAINTENANCE Civil maintenance means there proper furniture should be provided for the office. There may be much breakage in the furniture new furniture should be replaced for that one. A garden should be properly maintenance.
A factory should be clean from the dust and fumes. The window and wall should paint once in a year. Where the working climate is very hot so air conditions, air coolers, fan should be provided.

ENVIRONMENT MAINTENANCE The Environment maintenance means an chemical and water can be properly treating. Dye water should be kept as clean once in a week. Reduce recycle, reuse and properly dispose all the wastages.

41

MISSION & VISION

42
MISSION:
To manufacture and distribute high quality, world-class and environmental friendly rubber components to serve “delighted customers” in global markets under the hi-fit elastomers brand, and render business profitable and dependable for all customers and partners.

VISION :

To be a Global player in the hi-fit industry by 2020

43

OFFICE MANAGEMENT

44

Office management: Office is the place where the control mechanism for an enterprise is located. Where records are initiated for communication and control of efficient operators of the enterprise. The office is the administrative center of business. The purpose of an office has been defined as the providing or a service of communication and record. Office management as a task of planning co-ordinate, motivating the errors of others towards the specific objective in the office.
Office stationery: Office works are not carried out without use of stationary is must for office work. The office workers should be provides with the best stationary items.
• Paper
• Pencil
• Pen
• Carbon
• Stamp pad
• Paper weight
• Written pad
Filing:
Various files are maintained in the a-z method. The files were checked and verified once in a week. 45

OFFICE EQUIPMENT
Computer:
A computer to the entire department is an important in company. The record and day-to-day transaction and other details of the company are computerized.
Printer:
An ink-jet printer is used in the company to take important copy of records and bill vouchers.
Telephone:
An intercom is provided to the department to have a communication with all the persons.
Calculator:
The company provides calculator to the finance, production and purchase department.
Day book: A day book is maintained regularly to record all the petty expenses and daily report.

REGISTER: They should maintain separate register for the employees. They maintain the attendance for the workers.

46

LIMITATIONS

47

LIMITATION:

 The trainee suffers much trouble for getting permission from the institution.

 Training period is very short.

 The trainee found it very difficult to get more details about the employees.

 Trainee is not allowed absorb the production department machine operation. Since hazardous machine are involved in the production.

48

FINDINGS

49

FINDING:

 The factory is located in a rural area far from the town. Due to that the transportation facilities are not yet well developed.

 Some times misunderstanding arised between the employees and management due to the factors like salaries and allowances.

 Newly appointed employees are not given proper training.

 Frequent power cut is another problem. Due to the power cut production is affect at large level.

50

SUGGESTION

51

SUGGESTION:
 The company should arrange the transport facility for their employees

 There should be a mutual interaction between the management and employees.

 The Management should provide a proper training for new staff.

 Regular supply of electric power should be made available without any fluctuation. So as to facilitate the continuous flow of production in the factory.

52

CONCLUSION

53

CONCLUSION: The institutional training in hi-fit elastomers is useful to the trainee. The trainee can observe the employees working skills and ability. I would like to thank my faculty guide, internal and company guide for the help and support to finish this training report.

54

BIBLIOGRAPHY

55

Bibliography:

www.Google.com www.wikipedia.com Marketing management = Philp Kotler
Office management = R.S.N.Pillai and bhagavathy

56

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