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Iowa Elevator Case

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Iowa Elevators Case

1. What would be your analysis of the current situation from purchasing & inventory perspectives?

As far as analyzing the current situation of the corporate spend, it would probably be best to start by looking at the categories that have the most expenses. In this case, the top three spend categories include farm supplies, transportation services, and MRO & construction. These three categories account for almost $600,000 of the $728,000 of the total annual spending (or about 80%). As far as purchasing is concerned, the company should probably look more into what is causing these numbers to be as high as they are and if there is any way to cut down on costs in some of these categories that account to most of the annual spend.
As far as inventory is concerned, it was estimated that the average annual inventories in the farm supplies division (which has the largest amount being spent) was nearly $120 million with annual purchases of $310 million. These amounts have been broken down into four further categories and the inventory turn for farm supplies division is as follows: crop protection products: 1.9; equipment and supplies: 0.6; fertilizer: 6.2; and seed: 4.2.

2 & 3. What would you present to the executive team? (5-year plan—in terms of savings & numbers) What would be your annual cost savings estimates?

As the specific numbers and information in this case is pretty limited, it is hard to be able to predict the savings for the next five years, but one is able to predict that once the targeted purchase categories are accounted for that these savings can occur. It is also is important to make note that in order to save money we first have to spend money so during the first year of this five year plan we won’t be saving anything immediately. Therefore the five year savings plan goes as follows with the total accumulated savings amounts being in parenthesis: Year 1: $0 ($0); Year 2: $3 million ($3 mil); Year 3: $5 million ($8 mil); Year 4: $10 million ($18 mil); Year 5: $15 million ($33 mil). As noticed, the amount of savings grows from year to year for the next five years.
Last year, the company experienced a loss of $11 million, so therefore in about 5 years, if the plan is rolled out and improvements are made, the company can start to turn a profit again.

4. How would you change your organization to improve purchasing?

In order to improve purchasing, the company should definitely focus on farm supplies since most of the spending is done there. More specifically, because of the poor inventory turnover rates in this category, equipment and supplies should be targeted. The spending should be better aligned with the sales in order to improve this turnover rate. In order to improve here, the company could look at adding a hybrid centralized-decentralized method to their supply management of the farm supplies division. This hybrid structure would create two divisions under Scott: a farm supplies purchasing department & an elevator operations purchasing department. Currently, four product managers that also have duties dealing with extra activities like branding and marketing are handling this. Therefore, it might be worth creating this hybrid structure and look into either adding more employees or further separating duties amongst the current employees so their sole duties can be to focus on finding suppliers who have better profit margins without sacrificing the quality of their products. The could hire specialists who could focus solely on managing supply and inventory rather than giving the managers too much power and overwhelm them.
Having the larger farm supplies purchasing department they could focus on having a broader view of the organization and would fully handle the purchasing of the farm supplies (as opposed to the local managers and product managers who do it now). The smaller elevator operations department, thus, would oversee those decisions that are still left with the local managers, but would not be actually purchasing anything. Local managers would still be able to talk to local suppliers and buy from them as long as the smaller operations purchasing department approves first. This would be important to have the local managers involved, because then Iowa Elevator’s can continue to have a personal and local presence when it comes to buying locally.

5. Short term strategy?

As far as changes previously mentioned in the organizational structure goes, the plan would have to be approved first. Then, the company can move onto figuring out which current employees will be placed in positions in these departments based on their strong suits. Depending on what positions are left to fill it would be important for the company to post openings and start interviewing highly qualified employees that will really help the company work on improving and cutting spending while better managing inventory. Iowa Elevators might also want to work on training the current employees on the new and specific roles they would be assigning to them. This way there is clear communication in what is expected out of each and every employee so the business strategy can be properly aligned throughout the company. Therefore, these next six months would be an important and crucial time used to reorganize the structure of how the company operates and while hiring further qualified employees that would fit well into this structure.

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