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Outflows

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Submitted By pstrahl
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Controls for Outflows
Biniyam Beyene, Christie Ferrell, Gabriel Mendoza and Paula Strahl
ACC/544
May 2, 2015
Professor Tracie Youngblood

Controls for Outflows Purchasing, accounts payable, cash disbursements, finance, investment, and payroll are key components to a successful and efficient business. Internal controls are needed in these outflow process to prevent fraud and theft within the business. The follow proposal will list the types of controls that are needed and reason for the controls.
Finance
One of the things that cannot be overlooked when it comes to controls is finance. Finance is the lifeblood of an organization. Without proper controls and functionality and control, a company’s finances can be out of distorted and may cause a business to possibly go under and close for business. One of the things that a business can do with controlling its finances is to have more than one person of management sign off on orders that have to do with financial transactions. An example of this would be a work or purchase order. This is something that should be controlled and documented by more than one person of management. The last thing that upper management wants to see is a mess of finances where one individual may end up taking too much control and could very well not be aware of the right amount of inventory they could be purchasing where there may not be a need. A second person can look over the order themselves and may have the ability to intervene and consider other action before the order takes place, or go ahead and approve the order. With the approval of orders, there also needs to be a documented amount of paper trail when it comes to finances. Many companies handle this practice different but to be proficient, there should be forms and understanding between the employee and upper management of what paper trail

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