GOODS BOOKING IN PROCEDURE
The below steps are required in order to successfully book in goods into AAA stock:
1. Incoming goods are received by warehouse team.
2. All loads are checked against supplier packing list/ delivery note or an invoice depending which type of paperwork is present with received goods.
3. Supplier’s paperwork is marked by warehouse team confirming that all mentioned on it goods were delivered in correct quantity and satisfactory quality.
4. In case of any discrepancies e.g. missing goods, incorrect goods receipt, and quantity of goods lower or higher than expected, relevant info must be put on original paperwork.
5. Paperwork prepared as stated above is to be transferred to purchasing department. Purchasing department collates supplier’s paperwork with copies of relevant orders for cost and quantity comparing purposes.
6. At this stage any discrepancy must be highlighted and reported to supplier’s representative. Only items received are to be booked in. In case of over delivery or delivery of not requested items, processing clerk is to search for approval from Purchasing Manager.
7. Booking in starts with opening POR module in Opera. In this module PROCESSING option is to be chosen. Afterwards operator is to switch to relevant supplier’s account (CTRL+F).
8. When in correct account, RECEIPT option is to be switched on and then one has an option if booking in is to be done for one or more orders at the same time. Option very useful when one delivery note has items from more than one order on itself.
9. When a specific order or orders ale chosen Opera will generate a list of all items from those orders which were up till now not delivered. That means that if one line was partly delivered, only remaining quantity of pieces will be shown.
10. Operator is to type in the quantity of items received in midst the load being processed. It is