...IMPLEMENTING PORTFOLIO AND PROJECT MANAGEMENT SYSTEMS IMPLEMENTING PORTFOLIO AND PROJECT MANAGEMENT SYSTEMS In the recent years organizations with variety of projects require complete management therefore, project and portfolio management is one of the most discussed topics in the area of project management. Portfolio and project management (PPM) system is a tool that assists in managing projects. Project portfolio management is focused on aligning projects with the organizational strategies that will enable them to grow profitability. The following information examines the usefulness of a PPM system, and shows the impact of utilizing it at organizational level. It will point out the effective approach for PPM implementation. Our department lacks a single system of records. Instead we rely on spreadsheets, Microsoft Project plans, and unrelated systems, resulting in significant efforts to produce reports and differing views on the status of project commitments. To manage a project manually is feasible, but impractical for an organization that needs the capability to manage multiple projects, programs, assets, resources, and to produce different reports, track financials, etc. In order to do things more efficiently there is a need for automation. In the current business environment more valuable and highly recognized by the customers are organizations with a centrally managed PPM system. It helps streamline and enhance project execution while at the same IT brings...
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...1. Scope Validation PMBOD defines project scope as “the work that must be performed to deliver a product, service or result with the specified features and functions.” Scope management is to ensure enough and only enough work is successfully delivered with projects purpose.1 The first stage of project scope management is collecting requirements and defining scope. Then a work breakdown structure (WBS) will be created. WBS is a hierarchical breakdown of the project into its constituent deliverables.2 Thus it can be used for the following scope validation, which is reviewing any project outputs or deliverables and accept them as complete; confirming stakeholder acceptance. Scope validation should include the formal review, approval and sing-off on the accuracy of scope or deliverables. This process is to avoid incomplete or inaccurate scope and to ensure buy-in from stakeholders.3 During the implementation stage of this project, the scope validation will mainly involve stakeholders of Program Office and clinical staff. 2. Stakeholder Management The 4 major stakeholders are Central IT policy group (ITPG), Central Program Office, International Health Care Systems (IHCS) and 4 selected hospital, as well as clinical staffs in these hospital. ITPG is responsible for supervising each region to obtain benefits of common infrastructure and services. With the background that State Government is under budget pressure of Health Care, ITPG believe the PAS will reduce Regional...
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...Scenario: You are employed as an Office manager in London that provides services around the world in the area of management development. You were asked by the Managing Director to lead the relocation of your company to Banbury, Oxfordshire in order to reduce costs. Project Title: Relocation to Banbury- Oxfordshire. Project management is managing a work project by proper scheduling and planning. Project management wants harmonization from the top to the bottom and they are all oriented on what essentials to be fixed in the business. Business objectives that should be maintained during the relocation project • The target of business income, which is 10% growth annually. • Decreasing the material costs related with office space and increases the profitability. • Maintaining producing capacity of the business. • Improvement of the class of provision and the workplace to the consultants and clients • Updating the Information Technology systems and services for the business • Minimalizing of the human resource expenditures related with the transfer Projects that has been identified during relocations are, 1) Visit the new location and design the office spaces and interior. 2) Arrange the new place with necessary furniture and upholstery. 3) Verify and connect the electricity and air condition systems. 4) Prepare and arrange the restrooms and water connection. 5) Prepare and verify the Internet and telephone connections. 6) Plan a weekend to transport the...
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...Implementation Plan CMGT/445 Implementation Plan Project Name: City of Tuscon Case Management Software (City of Tucson, 2013) Project Stakeholders City of Tucson Arizona Nathan Daou - Nathan.Daou@tucsonaz.gov – Contract Officer Project Description * The purpose of this project is to provide the City of Tucson Attorney with Case Management Software * The main challenge of this project will be to provide a proven, open system standards-based solution that requires little or no custom software development to meet the requirements stated in this solicitation * The desired outcome of this project is to improve productivity for the City of Tucson Attorney in this management of cases. Measurable Organizational Value (MOV) · The primary measure of value for this project will be to provide the City of Tucson, AZ with a case management software application to increase productivity of the City Attorney and staff as well as provide a new case management application to replace the old software being used. Employee satisfaction with the improvement can be surveyed and used to further measure the organizational success of this project. Project Scope · The City of Tucson Attorney’s office and the offices of his staff and secretaries will be fitted with new computer systems, upon approval, as well as a copy of the new case management software in a client/server configuration in order to allow all members of the City Attorney’s staff real time...
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...District 4 Caltrans To get a better understanding of traffic operations it is key to understand a specific office within the traffic operations field here in the state of California. According to the California Department of Transportation in District 4’s online informational, which is responsible for the Bay Area, their division of traffic operations consists of 320 technical and administrative staff within nine offices. These offices are responsible for planning, design, and analysis of highway safety and traffic operational improvements. This specific office does what most office in California offices of traffic operations do; they manage traffic activities and operations. We can take a brief look into what all nine of the offices do, and what it is they are responsible for. The office of traffic operations strategies (TOPS) addresses congestions trip reliability and safer with the use of better system management and new technologies according to the Caltrans website. The TOPS management provides guidance and establishes priorities for traffic operation strategies, which support corridor and system-wide transportation improvements for Corridor System Management Plans (CSMP) and Corridor Plans (CP) (Caltrans “District 4”). The TOPS Management also focuses on the implementation of the identified projects, working with the district functional units to ensure the projects are scheduled, designed and constructed (Caltrans “District 4”). They also promote connecting Caltrans districts...
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...REQUIREMENTS 3 3. PROJECT DELIVERY ACTIVITIES 5 4. PROJECT ORGANIZATIONAL STRUCTURE 7 5. PROJECT IMPLEMENTATION APPROACH 9 6. PROJECT SCHEDULE 11 7. PROJECT EXPENDITURE 12 8. PROJECT STAFFING 13 ANNEX 16 BASIC ASSUMPTIONS 16 Executive Summary Purpose: The purpose of this document is to provide an overview of the Smart Metering (SM) implementation Program with a particular focus on the scope elements, organization and approach to deliver on time and on budget. Mission: The smart metering (SM) Program mission is to successfully install a safe, reliable, and cost-efficient smart meter solution for greater operational efficiency, customer reliability and, energy efficiency. Smart Metering System: it consisting of Smart meters – two-way communications-enabled meters that capture the amount of power consumed when it occurred – plus metering telecommunications and an Automated Data Collection System. Program Delivery Scope: The scope consisting of overall activities and services including project management and controls such as inspection and quality control; revenue meter deployment; customer complaint handling; administration and contract management; information and data coordination, stakeholder engagement and community communications. Organizational Structure: An organizational structure has been designed to facilitate delivery of the smart metering (SM) Program. The considered key units are 1. Meter Deployment Office which is responsible...
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...Running Head: Healthcare.gov: Management Nightmare Healthcare.gov: Management Nightmare John Kincaid Webster University Abstract For many Americans the Affordable Care Act, or Obamacare, represents a chance to purchase health care that they were otherwise unable to attain. For many more it represents the US Government mandating that they must have health insurance or face increasing fines for not doing so. Whatever the basis is for one’s preference for national health care coverage, the fact remains that the face of Obamacare, Healthcare.gov, failed spectacularly when it was launched late last year. A paltry percentage of people were able to actually use the website as intended with most not being able to choose from the offerings, much less even log into the site. While there are many reasons why the launch failed and many more speculations, this paper is intended to look at the procurement and vendor management processes that the Centers for Medicare and Medicaid utilized when procuring services from commercial entities. The inherent failure of these processes and the structure that allows a large project to proceed without directly assigning responsibility will also be looked at. Introduction On March 23, 2010 President Barack Obama signed into law the Patient Protection and Affordable Care Act (PPACA), otherwise known as Obamacare. The law’s intent is to provide health insurance coverage to millions of uninsured Americans through new private insurance marketplaces...
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...2.3 Regional Operations 2.4 Management Responsibilities 2.5 Organizational Structure as whole and per department Section 3. Journey Milestone Section 4. Application and Scope 4.1 Application 4.2 Scope of the Quality Management System Section 5. The Quality Management System 5.1 QMS Mandate 5.2 Description of QMS 5.3 Process Model Section 6. Quality Policy Section 7. Measurement, Analysis and Improvement 7.1 General 7.2 Monitoring and Measurement 7.2.1 General 7.2.2 Customer Satisfaction 7.2.3 Internal Audit 7.2.4 Monitoring and Measurement of Processes 7.2.5 Monitoring and Measurement of Product 7.3 Control of Non-Conformin Products 7.4 Analysis of Data 7.5 Improvement 7.5.1 Continual Improvement 7.5.2 Corrective Action 7.5.3 Preventive Action Section 8. Procedures 8.1 Control of Documents, DPWH-QMSP-01 8.2 Internal Quality Audit, DPWH-QMSP-03 8.3 Corrective Action, DPWH-QMSP-05 8.4 Preventive Action, DPWH-QMSP-06 Section 9. Appendices I. INTRODUCTION PROFILE The Department of Public Works and Highways (DPWH) is the state’s engineering and construction arm. As a public service agency, its primordial concern is to find the most effective and efficient ways to service its clientele- the Filipino people. The DPWH is one of the largest organizations in the executive branch in terms of size and budget. It is composed of six (6) Bureaus, nine (9) Services, 16 Regional Offices, 182 District Engineering Offices and 20 Project Management Offices. It is blessed with having people...
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...Smith Systems Consulting Boardman Management Group - Baderman Island Resort: Word Processing Software Upgrade Table of Contents Overview 3 Purpose and Projected Goals 4 Business requirements 5 Gathering Techniques 5 Recommendation 9 Options 9 Microsoft Office 2010 Professional and Open Office Comparison 10 Economic model 13 Risk Assessment 21 Projected Schedule 24 Testing Plan 26 Training 27 Further Training. 27 Maintenance and Support Plan 29 Testing Process Summary 29 Conclusion 30 Running Head: BMG World Processing Software Upgrade Proposal Overview The Baderman Island inclusive resort entity falls within the confines of Boardman Management Group, which specializes in various areas of tourism. The previously mentioned management group is a well-known host to many conferences centers, dream vacations, and destination resorts. Supporting business ventures include areas specializing in recreation, hotel, health promotion, dining, and entertainment. Among the most notable is the Baderman Island Resort, which opened to the public in 2004, and consists of three hotel locations. Each location provides a variety of retail establishments from specialty shopping to fine dining. All Baderman locations are supervised by the Boardman Management Group. Boardman Management Group (BMG) is constantly working to improve each entity within its group. The successful executions of past goals, and missions, have helped to mold BMG into a well-established...
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...Microsoft Office System Customer Solution Case study REI Improves Its Product Development Processes by Integrating Process and Project Management Tasks “REI is combining the best of what Visio and Apprentice Process Modeler do for process modeling; what Project and PM Solutions do for project management; what SharePoint does for collaboration and document management; and what Outlook does for communication and collaboration. It’s all tied together with the Microsoft .NET Framework.” Kevin Myette Director of Business Operations REI (Gear and Apparel) Successful manufacturers of retail products, like Recreational Equipment, Inc. (REI), need to consistently develop high-quality products and decrease the time it takes to deliver them to market. To do that, they must efficiently manage product development processes, projects, and information. The REI Gear and Apparel division is taking an integrated process and project management approach to designing, managing, and tracking its product development processes and projects while collaborating and managing the workflow online. REI is combining Microsoft .NET technology, the Microsoft Office Enterprise Project Management (EPM) Solution, and software based on Microsoft Office Visio 2003 to create an integrated business solution it can use to model as-is business processes, experiment with what-if scenarios, and then convert the optimized processes into detailed project plans. Project managers can further develop these plans, assign...
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...Methodology In the 1900s Methodology was a system to help streamline projects to eliminate redundancies and make processes more efficient. The system included project management, total quality management, concurrent engineering, and scope change control and risk management. In the twenty century, methodology has the same results; to make processes more efficient however some of the processes have changed. The twenty-century processes are supply chain management, business processes, feasibility studies, cost-benefit analyses (ROI) and capital budgeting. Regardless of the changes in the processes, the end result is to streamline the process, reduce paperwork and eliminate duplications. Methodology has been known to lower cost and improve customer satisfaction. Based on the case study titled “Creating a Methodology”, the executive staff had many concerns about implementing an enterprise project management methodology (EPM). The executive staff knew it was necessary to continue to compete in the request for proposal (RFP) process. In addition this was a requirement from corporate to implement a methodology. The employees of the company had a routine way of doing things and they did not like a change. This was a clear indication of a company with employees whose vision is low whose believes were based on their powers and not the goals of the organization. The company headed by the John Compton has members of staff whose working system is corrupted. They all feared that they could...
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...Chapter 1 Introduction Chapter one is composed of three (3) parts: (1) Organizational Background; (2) Organizational Unit Description; (3) Current System Description. Part one, Organizational Background, specifies the history and present structure of the whole organization and its situation. Part two, Organizational Unit Description, describes the structure of the organizational unit and its situation. Part three, Current System Description, narrative flow of the current system and its Data Flow Diagram. Nowadays, computers are very important. People use this modern technology to make their work easier and faster. Persons who are computer-literate enjoy their work because it’s not tiresome and they can finish work in a very short time. The Electronic Records Management System of the Registrar’s Office of West Visayas State University – Janiuay Campus is a records management system that aids the administrative staff conduct their day–to–day business of recording, data organization and account integration. An Electronic Records Management System is a software application for university offices that manages students and faculty data with regards to their records status. It enables students to check their status and get their copy of grades and Transcript of Records easily. The Electronic Records Management System is easy to use. It helps reduce the time spent on administrative tasks and allows the staff to attend to student’s records. It also processes and generates...
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...Denver International Airport Project Communication Plan Prepared by: Date: 6/15/12 Version: Master Plan Document Purpose Communication is a critical component in project delivery. It must be delivered in a timely and effective manner to all project stakeholders in order to meet objectives and achieve project goals. This document will detail the execution of all communication regarding the Denver Airport Project. This includes, but is not limited to, communication to and from executives, managers, and the project team. It will also discuss the means and frequency by which communication will be delivered. Overview The Denver International Airport project consists of designing and constructing a new airport, based upon a “Home-on-the-Range” design. The City of Denver requires a wide open entry point for visitors. The airport is to maintain a distinctive look that will be easily identified by travelers. This design must meet specifications provided by the City of Denver. The new airport should allow for more traffic in and out of the airport, while also becoming less congested. Improvements to runways will lead to a more efficient operation of the regional airspace, significantly reducing aircraft delays and airline operating costs. The new airport will also result in reduced noise impact, as it is being built on a relatively large site in an unpopulated area. The overall layout will be more efficient in reducing passenger walking distance, while also having...
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...DEVELOPING AND IMPLEMENTING AN IT –BASED PROJECT MANAGEMENT SYSTEM 1. PROJECT TITLE Developing and Implementing an IT-Based Project Management System 2. BACKGROUND Skills development is one of the major challenges facing the new South Africa on its way to improved living standards for the majority of the population, increased productivity levels and a higher competitiveness on the world market. The Skills Development Act promulgated in 1998 lays the foundation to redress the past by introducing new training systems which place special emphasis on enabling the formerly disadvantaged to actively participate in the country’s economic activities. Since the launch of the Skills Development Strategy in February 2001, a lot of Sector Education and Training Authorities (SETAs) have made significant contribution in taking forward the broad objectives of the Skills Development Act. Some SETAs have succeeded to effectively co-ordinate education and training programmes at the workplaces by using practical project management approach to manage the learnership implementation. Whilst project management was once the exclusive job of project managers who most often coordinated the activities of specialized, complex, large scale projects, in the more recent years, however, the role of project managers and project management has been changing. The applicability of the project management has widened to include projects of a broad range, from a simple to a complex...
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...BSBA - MIS & Finance Business Systems Assistant Business Systems Team – HR Systems Global Services Office, Boston, MA Systems Analyst, Merrill Lynch Helpdesk Technician, The Boston Beer Company Matt Foxman, Class of 2011 Previous Positions: OVERVIEW The Boston Consulting Group (BCG) is a leading international strategy and general management consulting firm operating across 40 countries in a complex and fast-changing business environment. The firm has built its worldwide practice on intellectual leadership and has helped change the way many corporations approach, and engage in, competition. Many of BCG’s strategic concepts are taught at leading business schools and executive education programs around the world. Reporting Gather data and publish in monthly updates. Projects Assist Business Systems Team and IT Project leaders on various projects. Transfer Knowledge Create accompanying end user documentation and guides for use of system. JOB RESPONSIBILITIES This position plays a key role within the BCG Human Resources Systems group working on various projects and application support activities. BCG’s HR systems group supports these primary areas: Core HRIS, Career Development/ Performance Management, Training, Career Services, and Recruiting. Key responsibilities will include: Test SKILLS NEEDED Highly developed sense of discretion due to . confidential nature of material. Strong organization skills and attention to detail. Good...
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