...Revision: English for Written communication 1. What is communication? Communication is defined as giving, receiving or exchanging information, opinions or ideas so that the message is completely understood by everybody involved. 2. List problems in communication Status & role: one way communication in hierarchy Cultural difference: technical and medical jargons or Google work environment Choice of communication: using the wrong medium(phone) to communicate Length of communication Use of language: grammar, vocabulary Disabilities: hearing and sight Known or unknown receiver Individual perception/ attitudes/ personalities: racial difference / labeling people according to their looks, false perception Atmosphere/noise/distraction Clarity of message Lack of feedback 3. What is written communication? Why is it Important compared to oral communication? (4 marks) Written communication is a form of communication written using symbols between people or groups. It is important for - For record purpose - Legal issues - For reference purpose - Purpose of clarity (pictures, authority, etc) - To be formal 4. What are the good practices that increase the effectiveness of communication? (4 marks) Ways to improve effective communication - Continually practice writing in the language - write with a clear purpose that meets the needs of the reader - decide what you want to say and put this in a logical and suitable sequence - Use words, sentences, paragraphs and layout to convey your...
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...Communication It's nearly impossible to go through a day without the use of communication. Communication is sending and receiving information between two or more people. The person sending the message is referred to as the sender, while the person receiving the information is called the receiver. The information conveyed can include facts, ideas, concepts, opinions, beliefs, attitudes, instructions and even emotions. Communication Network in Business organization A communication network refers to how information flows within the organization. Information within an organization generally flows through a system, rather than being a free flow. In the words of Adler, “Communication networks are regular patterns of person-to-person relationships through which information flows in an organization.” This means that the flow of information is managed, regulated. and structured. Communication networks may be formal or informal. We will deal with each of these in some detail. Formal Communication Network – A formal communication network is one which is created by management and described with the help of an organizational chart. An organizational chart specifies the hierarchy and the reporting system in the organization. Therefore, in a formal network, information is passed on only through official channels such as memos, bulletins and intranet (email within the organization). The organizational chart implies that information can flow in any of three directions – vertically...
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...Accounting 747 Communications and Accounting Queens College - CUNY Badly Written Policy (Revised) It is recognized that this organization is plagued with breakdowns in communication such as misdirected orders, offending letters, and poorly written statements. In this regard, a new policy is hereby issued. All employees who are directly involved with communication are enjoined to comply to this policy as stated hereunder. It is imperative to remember that good thinking is good communication. I. The free flow of communication is encouraged by the executives who will be constantly surveying the channels of communication available in their units. These channels will be used to properly select media to the best possible extent. II. Meetings will be held in accordance with the needs of the department and its employees. At these meetings, all executives will have routine discussions with their employees on ways to promote better communication. III. All letters are expected to be written with a "you" approach. Assume that you are the reader of these letters and write accordingly. Always outline your letters in advance. Keep in mind that company publications should be designed to capture and hold the interest of everyone. This policy will affect employees at all levels. We believe all officers and managers should accept responsibility for the impetus of communications, regardless of their level. Communication should flow freely from branches to headquarters...
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...How to Develop a Communications Plan What is a communication plan? When should it be developed? Where does the information in the plan come from? How do you write one, and why should you bother? Overworked and underfunded communicators (Are there any other kind?) have a right to ask whether the work involved in developing a plan is worth it. The answer is yes because a written communication plan will • give your day-to-day work a focus, • help you set priorities, • provide you with a sense of order and control, • help get the chief staff executive and staff to support your program, • protect you against last-minute, seat-of-the-pants demands from staff and members, and • prevent you from feeling overwhelmed, offering instead peace of mind. What Is a Communication Plan? A communication plan is a written document that describes • what you want to accomplish with your association communications (your objectives), • ways in which those objectives can be accomplished (your goals or program of work), • to whom your association communications will be addressed (your audiences), • how you will accomplish your objectives (the tools and timetable), and • how you will measure the results of your program (evaluation). Communications include all written, spoken, and electronic interaction with association audiences. A communication plan encompasses objectives, goals, and tools for all communications, including but not limited to: • periodic print publications; • online communications; ...
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...Organizational Communication National American University Abstract Communication is a daily part of everyone’s personal and professional life. It can influence the success of relationships as well as organizations. It is, however, the way information is delivered that determines whether the communication is successful or not. There are many people working within an organization and communication is one of the essential attributes for reaching the common goals and visions. In the following, elements of effective communication are defined and compared to communication within Prestige Real Estate. Communication is considered one of the basic concepts in both a person’s personal and professional life. An organization’s existence is built on communication. Even though this process is often taken for granted, communication allows people to coordinate and collaborate actions, make important decisions affecting many people and most importantly it is allows the organization to function as an entity. Communication serves as the link that binds different functions, groups and individuals together creating a unified whole. Communication is often misunderstood or not interpreted correctly; therefore, effective communication is the key for all types of organizations in order to be successful (Church, 1996). In today’s world, the ability to communicate effectively is tied closely to the success of the organization. Modern organizations seek people that are smart with their words....
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...HRM592 Project – Final Background The Office of Inspector General (OIG) is an organization within the Department of Defense (DoD) with the mission to provide independent, relevant, and timely oversight that supports the warfighter and the American taxpayer by promoting accountability, integrity, and efficiency. In addition, the organization provides information to the Secretary of Defense, Congress, and the public. I am an employee in the Learning Office so that is my reason for selecting this organization for my project. In accordance with Title 5 410.201, federal agencies are required to develop training plans and programs that support a workforce capable of achieving an agency’s mission and performance goals. DoD OIG’s strategic plan goal 3.l.2 is to identify core skill requirements for each position and identify/develop training to provide opportunities for staff to attain necessary core skill. An enterprise-wide competency and training needs analysis questionnaire will assist the organization in meeting the needs of both Title 5 401.201 and strategic plan goal 3.1.2. The development of a core competency model will provide an integrated approach for supporting the mission, goals, and strategies of the organization. A core competency model will assist with establishing succession management, aligning training and development to skill gaps, and planning for future workforce needs. The identified core and technical competency models will be used to leverage...
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...“Communication process of Sale representatives In Pharmaceutical Companies” (Based on Khulna City) Communication process of Sales representatives In Pharmaceutical Companies (Based on Khulna City) Prepared for S.M. Towhidur Rahman, Assistant Professor, BA Discipline, Khulna University Prepared by Md. Ariful Islam ID # EMBA 100301 Shah Junaid Ibne Amin ID # EMBA 100307 Monoz Kumar Mondal ID # EMBA 100324 1st Year, 2nd Term, BA Discipline, Khulna University. Business Administration Discipline Khulna University, Khulna-9208 JANUARY 28, 2011 January 28, 2011 S.M. Towhidur Rahman, Assistant Professor, BA Discipline Khulna University Khulna-9001 Dear Sir With utmost respect, we are like to aware you the fact that, we are really delighted to submit you the report on "Communication process of Sales representatives in Pharmaceutical Companies-Based on Khulna City", which you have asked us to prepare this report as course requirement. After getting your instructions, we have given our utmost effort to make the study successful. The immense knowledge & idea that we have gained with the study conduction will be really helpful for us for facing some challenges in the future time. To know communication process in sales representative of pharmaceutical companies, we surveyed many Sales representatives of many pharmaceutical Companies to gather information, which we observed as relevant to the topic of the report. The information provided...
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...PROJECT MANAGEMENT COMMUNICATION AND ORGANIZATIONAL BEHAVIOR Your major and final project for both Organizational Behavior and Management Communication will be a field-based project pursued by your group, involving field research (interviews, focus groups, data collection, etc.), and culminating in a formal report and an oral presentation (by the team) to your client (optional) and your classmates and professors. Objectives The objectives of this assignment are: 1. To provide you the opportunity to apply the theory and processes you are learning to actual practice, with the structure and guidance provided by your professors, and with the support of your group and other classmates. 2. To provide you with substantive, real-world material on which you will base a final report that will include your problem or issue identification, findings and recommendations for change, including or followed by your theoretical defense of the merit of your recommendations (see below); and a final oral presentation based on the report. Description of Field Project Working in your groups, decide on a project or problem area in some organization to which you believe you can gain entrance (probably one of your own). The project or problem must be one that reflects your expertise as a behavioral consultant, and one that has a communication dimension. Since most matters of socio-technical systems and design are characterized as well by human communication difficulties, the combined...
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...General clerical duties including photocopying, fax and mailing • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors • Resolve administrative problems and inquiries • Open, sort and distribute incoming correspondence Workers Specifications 1. Any one or any combination of the following types of preparation: (a) credit for college training leading to a major or concentration in Business Administration or other fields closely related to executive support functions. (b) two years of work experience as a professional staff member supporting top-level executives in a technology environment. 2. Two years of professional work experience supporting top level executives in addition to the training and experience and experience required in item 1 above. Executive Assistant Job Description Job Summary The executive assistant performs all of the functions of the administrative assistant in addition to assuming greater responsibility. The executive assistant performs clerical duties and analysis for top e- sonic leadership. This position requires at least five years of experience working in a similar capacity....
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...FINS3626 Group Assignment Evaluation of BBG, DJS, TEN, EWC Executive Summary Phenomenal growth of interest in corporate governance has emerged in recent years. The body of literature on the subject has grown markedly in response to successive waves of large corporate failures. Furthermore, there have been numerous attempts to define what constitutes ‘good corporate governance’ and to provide guidelines in order to enhance the quality of corporate governance. It must, however, be acknowledged that while everyone advocates and wants corporations to maintain ‘good corporate governance’, measuring the quality of corporate governance structures of the Australian companies has been, at best, very difficult. The major contribution of this report is to develop a simple and effective measurement model to rate the corporate governance structures of four companies. In effect, this report hopes to shed light on factors that should be taken into account in order to make sound investment decisions. The report concludes that David Jones would be the best investment decision amongst the four companies. The rest of the report is structured as follows. Section 1 details our ‘Corporate Governance Assessment Model’, comprising of six governance-related factors and associated measures. Section 2 outlines our assessment of the corporate governance quality of each of the four companies, as well a brief description of the company. Section 3 shows our firm’s conducted comparison of the four...
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...Executive Summary Frazer’s Department Store’s Executive Vice President, Anne Fiske, had recently attended a conference where the key note speaker gave a presentation about communication. Inspired by the key note speaker, Fiske returned to Frazer’s Department Store interested in seeing how communications within their own business was being handled. Ms. Fiske wanted to know all of the communication channels that were currently being used to communicate between the various levels and departments of the organization. A direct report to Ms. Fiske was Vice President of Human Resource employee Sterling Stone. Ms. Fiske discussed her interest in finding out this information with Mr. Stone and he decided that this would be a perfect project for the recently recruited young woman by the name of Gloria Prentiss. Gloria Prentiss had been hired as the human resource employment supervisor. Mr. Stone felt that by researching and compiling this information, Ms. Prentiss would gather some good training and experience and therefore he assigned the task to her. Ms. Prentiss met with both Ms. Fiske and Mr. Stone to further discuss the details of the project and she was sent on her way to collect the information. Facts Five days later, Ms. Prentiss presented the completed report to Mr. Stone and asked for the opportunity to discuss the details with him after he had a chance to review it. Ms. Prentiss had presented detailed report outlining the various communication channels that were...
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...Executive Summary: A Business Report is an objective and presentation of information in order to achieve some purpose. It is a basic management tool used in decision making. Report may be classified in different ways. Like on the basis of formalities, On the basis of function, On the basis of frequency of issue etc. The basic objective of the report is to know the salient features of writing report & how the formal reports are important in Business Communication. Business report has no single correct answer but several solutions, each with their own costs and benefits to an organization. Report may be targeted to readers inside or outside the organization. In formal reports we have three parts. Two is Preliminary parts & Report body & the other one is Supplementary parts. With introduction parts the reader can get the assignment main topic & also helps the reader’s follows & understands information. It is an important parts of a formal business report. Supplementary parts view the readers where he found the details of the topic. In formal report readers have the clear facts views. Accuracy of facts, precision, Brevity, Clarity etc are the characteristics of business report. Often reports are structured in a way that reflects the information finding process and the writing up of the findings that is, summary of the contents, introduction or background, methods, results, discussion, conclusion and/or recommendations. The inclusion of recommendations is one reason why reports...
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...lContents Executive Summary: 4 1.0 Introduction: 5 2.0 Methodology: 5 3.0 Responsibilities and performance of HR manager: 5 3.1 Responsibilities and performance objectives: 5 3.2 Effectiveness against objectives: 6 3.3 Motivational technique to improve performance: 6 Development: 7 Employee Assistance: 7 Performance feedbacks: 7 Proper Communications: 7 Security: 7 Compensation 7 Performance Bonus: 7 4.0 Develop interpersonal and transferable skills: 8 4.1 Solution to work based problem: 8 4.2 Level and style of communication: 9 Oral communication of HR manager with Operation and middle level employees: 10 Written communication of HR manager with middle and executive level of employees: 10 4.3 Time Management Strategies: 11 Work Prioritizing: 11 Estimation of Task Time: 11 Objective Identification: 11 5.0 dynamic of Working with others 12 5.1 People to achieve goal in a team: 12 Plant: 12 Resource investigator: 12 Shaper: 12 Finisher: 12 Coordinator: 12 Implementer: 12 Monitor: 13 5.2 Analysis of Team Dynamics: 13 Objectives: 13 Self-motivation: 13 Goals: 13 Team meeting: 13 Member’s participation: 13 Sharing: 14 Disagreement: 14 Decision: 14 Respect: 14 Criticism: 14 Leadership Shifting: 14 5.3 Alternative ways to complete tasks and achieve team goals: 15 Lists all activities: 15 Task breakdown 15 Develop sub-task: 15 Execute Plan: 15 6.0 Strategies for Problem Solving: 15 6...
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...September 11 08 Fall Golden Clothes Asia Executive Asia Consultancy & Training, Inc. Recommendation report for Golden Clothes Asia proposed by EACT™ Table of Content 1. Introduction 1 1.1. Background 1 1.2. Purpose and Research Questions 1 1.3. Scope 1 1.4. Methodology 1 1.5. Limitations 1 1.6. Report organization 2 2. Findings 2 2.1. Employees’ unawareness of the importance of written communication 2 2.2. Employee’s lack of writing skills 2 2.3. Frequently used writing skill in workplace 3 3. Conclusions 4 4. Recommendations 4 4.1. Writing courses for employees: 4 4.2. Incentives to practice good writing skills 5 4.3. Require employees to constantly apply writing skills 5 5. Appendix 6 Executive summary Expanding to the international level is a big change and Golden Clothes Asia (GCA) will need to adapt to these changes to be successful. Although GCA’s informal style of communication works on the local level, it will not translate well to the international context. Thus, a study has been undertaken to highlight the importance of writing skills in the workplace to GCA staff and recommended solutions for the problem. Research data was gathered through: (1) a survey of fifty GCA employees, and (2) interviews and focus group discussions with six personnel in the company. From the survey results and focus group discussions, it has been found that a significant percentage of the GCA employees believed...
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...grammar are a vital part of everyday communication. If you’re the computer repairman and you need to send out a companywide memo to warn against a virus or a computer threat, you do not want to sound as if you have no educational background Especially if you have not personal most of the individuals included on the email, they will have a bad first impression without actually meeting you. Good writing skills are a key asset at every stage of your career, from the moment you write your very first cover letter and resume until your retirement party. This is especially true for administrative professionals who are responsible for a significant amount of written communication on a daily basis. You don’t have to be a published author or hold a degree in comparative literature to be a skilled writer. Sound written communication is advantageous for ambitious administrative professionals at all levels and across many levels within the computer world (Hosking, 2014, para. 1). Whether we think about it or not, we communicate in writing every day. Every time you send an email or a text, you leave a statement on a social networking site or you initiate a corporate memo, you’re sending out impressions of who you are, what you do, and how you do in a traceable form. When communicating with a human resources person on the inside of a company you wish to work for or when communicating with an external executive recruiter for the first time, the written communication...
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