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Bank Cash Management

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Submitted By hasan020
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Cash Management:

Cash is the most volatile and liquid Current Asset of Bank’s Balance Sheet and as such it demands special attention of Efficient Management. Cash Department plays most important role in creating good perception among the customers about the services of a bank. Cash in-charge, ideally a senior level officer with direct experience in cash management shall be responsible in performing good cash management. Good Cash Management constitutes the following roles.

Receipt of Cash
Before receiving cash from depositors in Pay-in-Slip / Credit Voucher the concerned cash official(s) shall:
1. Verify / check the (a) Title of Account, (b) A/C Number, (c) Amount in Words and Figures, (d) Date, etc. written on Pay in Slip / Credit Vouchers with the records of computer program and shall satisfy on their correctness and genuineness.
2. Carefully check and Count the Currency Notes
3. Write down denomination
4. Affix Cash Received stamp
5. Make entry of particulars of the Cash Received
6. Verify entries / Particulars of Pay-in-Slip / Credit Voucher with those of the Cash Receiving Register
7. Keep Cash in the Drawer of Cash Counter under lock and Key (within Counter limit) during transaction hours.

Payment of Cash
While Paying Cash against debit instruments namely Cheques, Demand Drafts (DD), Pay Order (PO), Pay Slip (PS), SDR, FDR, etc. and also against other debit instruments issued under scheme deposits of the Branch as well as Cash Debit Vouchers, the following formalities have to be observed.
 Verify Genuineness & Authenticity of the instrument, make posting, passing & cancellation of the Cheques and, thereafter, count relevant cash and note down denominations there against on reverse/ back side of respective instruments/ vouchers.
 Obtain 2nd signature of payee/ recipients on the back of the instruments, affixing stamp and cancellation of instruments.
 Enter particulars of instruments/ Cheque in Cash payment register in Serial order and write down that serial number in a red circle to be made on the face of the instruments.
 And finally after completion of all above formalities the Cash official, upon satisfaction, shall pay/ handover cash against the instrument/ cheque to the payee/ Recipients.
 However, paying cash official(s) shall hold all paid debit instrument(s) until cash is closed and handed over to Cash-in-charge at the close of business.

Balancing of Cash Receiving Register

After receipt of total cash during the day the ‘Cash Receiving Official’ shall (i) aggregate the amount after the last entry in the ‘Cash Receiving Register’, (ii) write down the total amount in words and figure under the summation and ensure that it is okay and the figure agrees with the computer generated supplementary figure. Balancing of Cash Payment Register
Paying Cash shall accomplish the following formalities:
 Make date-wise entry of all payment Vouchers in “Cash Payment Register” in serial order.
 Make sure that total amount of such payments of the day agrees with the total amount shown in the parallel computer generated supplementary.
 Write down the total amount of cash paid during the day both in words and figures in ‘Cash Payment Register’ and authenticate the same by full signature.

Writing and Checking of Cash Balance Book After Balancing of (i) Cash Receiving Register and (ii) Cash Payment Register by the respective Cash Officials, Cash In-Charge shall prepare and sign the Cash Balance Book and shall submit the same to the Deposit In-charge/Deputy Manager (DM), who, upon satisfaction about its accuracy and genuineness shall authenticate the same by his / her countersignature thereon.

Checking / Closing of Cash and writing of Cash Position Memo At the end of day’s Cash transaction Cash In-charge shall Count, Sort and Balance the remaining cash (after receipt & payment) and shall prepare and sign the Cash Position Memo. However, Deposit In-charge /Deputy Manager shall check and confirm that the figures mentioned in the Cash Position Memo agree with the total figures of (i) Cash Payment Register, (ii) Cash Receiving Register and (iii) Daily Affairs (cash in hand figure) and, upon satisfaction, shall authenticate the Cash Position Memo by his full signature / countersignature.

Safe Custody of Cash (after transaction) over night
Cash balance of the counter at the end of a day together with Cash in Safe (if any) shall be preserved in the ‘Fire Proof Iron Safe’ of Branch’s Vault for Safe-Triple-Custody until next reopening of the Vault. But before storing cash in the Iron Safe, the Triple Custodian shall additionally ensure that entire cash i.e. Closing Balance of the day as per Cash Position Book (Balance Cash of Cash Counter and remaining Cash Iron Safe) are accurate and correct.
Vault Register
Cash In-Charge shall Maintain Vault Register for keeping record of Cash Movement to and from the Iron Safe. Denominations of Cash in Hand mentioned in the Cash Balance Book must match with the denominations recorded in the Vault Register at the end of day’s transaction.

Cash-in-safe, Cash-on-Counter and Cash-in-Transit Limit
Branch must handle cash within Cash-in-Safe, Cash-on-Counter and Cash-in-Transit Limit duly approved by Head Office. Excess cash over the approved limit shall not be held in the Branch at any time either on Counter or in Iron Safe. However, the Cash In-charge, under due record & acknowledgment in the relevant register, shall immediately move the Excess Cash of the counter, to the Strong Room during transaction hours.

Cash Enclosure
Access of unauthorized person(s), including officials of other departments, to the Cash Enclosure of the Branch, is strictly prohibited. Only the officials working in the Cash Department shall have access to the Cash enclosure but normally they will not be allowed to go outside the Bank premises until entire cash is balanced and handed over to the Cash-in-Charge. Counting, Stitching / Banding of cash (as per instructions / guidelines of Bangladesh Bank / Head Office) should be made inside Cash Enclosure by the concerned staff(s) who will not be allowed to leave Cash enclosure until cash is duly handed over to the Cash-in-charge in his full satisfaction & acknowledgement.

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