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Application Setup Document

ADDING NEW OPERATING UNIT - FINANCIALS

Author:

Creation Date:

Last Updated:

Version: 1.0

Release: 11.5.10

Contents

SA: Review Multi-Org Profile Options 1

AP: Choose Set of Books 2

PO: Define Inventory Organization Parameters 3

AP: Define Financial Options 4

AP: Define Expense Report Templates 6

AP: Define Payables Options 7

AP: Define Banks 10

AP: Define New AP Signing Limits 13

AP: Define Tax Codes 14

AP: Define Tax Groups 15

AP: Define Tax Reporting Entities 16

OIE: Define iExpense Policies 17

Enable Expense Allocations 17 Set Up Required Expense Fields 18 Define Receipt Notification Rule Set 19 Assign Receipt Notification Rule Set 20 Define Mileage Rate Schedule 21

SA: Set OIE Profile Options 23

AR: Define AR System Options 24

AR: Open Accounting Periods (Required) 28

AR: Define AutoAccounting 29

AR: Define Transaction Types 32

AR: Define Transaction Sources 33

AR: Define Remittance Banks 34

AR: Define Receivables Activities 35

AR: Define Receipt Classes and Payment Methods 38

AR: Define Receipt Sources 39

AR: Define Remit-To Addresses 40

AR: Define Standard Memo Lines 41

OM: Define Item Validation Organization 42

FA: Review Account Generator Setup 43

FA: Define System Controls 44

FA: Define Additional Asset Locations 45

FA: Define Fiscal Years 46

FA: Define Calendars 47

FA: Define Asset Books 48

FA: Define Prorate and Retirement Conventions 50

FA: Define Security by Book 51

FA: Define Additional Depreciation Methods 52

FA: Define Depreciation Ceilings 53

FA: Define Asset Categories 54

Open and Closed Issues 55

Open Issues 55 Closed Issues 55
SA: Review Multi-Org Profile Options

System Administrator > Options > System

This step should be some during the multi-org configurations. Make sure the respective responsibilities have the multi-org profile options set to their respective operating units.

AP: Choose Set of Books

Payables Manager > Setup > Set of Books > Choose

Your system administrator associates sets of books with one or more responsibilities. Your responsibility determines with which set of books you are working. You have the option of setting up multiple organizations within one installation of Payables. Your system administrator associates a responsibility with a particular organization and set of books. The name of your set of books appears on all reports you generate in Payables.

|Field Name |Value |Comments |
| |
|Set of Books | | | |
|Chart of Accounts | | | |
|Functional Currency | | | |
|Accounting Calendar | | | |
| | | | |

PO: Define Inventory Organization Parameters

Purchasing Super User > Setup > Organizations > Organizations

Attach the inventory organizations to the correct operating unit, legal entity, and set of books. If you have more than one business group, change to the responsibility associated with the other business group and continue defining your organization classification.

|Field Name |Value |Comments |
| |
|Inventory Parameters |
|Organization Code | | | |
|Item master Organization | | | |
|Calendar | | | |
|Process Enabled | | | |
|Costing Information |
|Costing Organization | | | |
|Costing Method | | | |
|Transfer to GL | | | |
|Valuation Accounts – Material | | | |
|Revision, Lot, Serial |
|Starting Revision | | | |
|Lot Control | | | |
|Uniqueness | | | |
|Generation | | | |
|Zero Pad Suffix | | | |
|Prefix | | | |
|Total Length | | | |
|Serial Control | | | |
|Uniqueness | | | |
|Generation | | | |
|Zero Pad Suffix | | | |
|Prefix | | | |
|Allocate Serial Numbers | | | |
|Other Accounts |
|Purchase Price Variance | | | |
|Invoice Price Variance | | | |
|Inventory AP Accrual | | | |
|Sales | | | |
|Costs of Goods Sold | | | |
| | | | |

AP: Define Financial Options

Payables Manager > Setup > Options > Financials

Use the Financials Options window to define the options and defaults that you use for your Oracle Financial Application(s). Values you enter in this window are shared by Oracle Payables, Oracle Purchasing, and Oracle Assets. You can define defaults in this window to simplify supplier entry, requisition entry, purchase order entry, invoice entry, and automatic payments. Depending on your application, you may not be required to enter all fields.

|Field Name |Value |Comments |
| |
|Accounting |
|Future Periods | | | |
|Liability | | | |
|Prepayment | | | |
|Future Dated Payment | | | |
|Discount Taken | | | |
|PO Rate Variance Gain | | | |
|PO Rate Variance Loss | | | |
|Expenses Clearing | | | |
|Miscellaneous | | | |
|Supplier Entry |
|RFQ Only Site | | | |
|Hold Unmatched Invoices | | | |
|Invoice Match Option | | | |
|Supplier Number Entry | | | |
|Supplier Number Type | | | |
|Next Automatic Number | | | |
|Supplier – Payables |
|Payment Terms | | | |
|Payment Method | | | |
|Receipt Acceptance Days | | | |
|Always Take Discount | | | |
|Pay Alone | | | |
|Supplier – Purchasing |
|Ship-To-Location | | | |
|Bill-To-Location | | | |
|Inventory Organization | | | |
|Ship Via | | | |
|FOB | | | |
|Freight Terms | | | |
|Tax |
|Default Tax Code | | | |
|Member State | | | |
|VAT Registration Number | | | |
|Enable Recoverable Tax | | | |
|Default Recovery Rate | | | |
|Calculation Rules: Rounding Rule | | | |
|Calculation Rules: Precision | | | |
|Calculation Rules: Min. Accountable Unit | | | |
|Human Resources |
|Business Group | | | |
|Expense Reimbursement Address | | | |
|Use Approval Hierarchy | | | |
|Employee Numbering Method | | | |
|Next Automatic Number | | | |
| | | | |

AP: Define Expense Report Templates

Payables Manager: Setup > Invoice > Expense Report Template

Description: You must define at least one expense report template with the Enable for Internet Expenses Users check box selected. Only expense report templates with this option enabled can be used in Internet Expenses. Use the Oracle Payables Expense Report Templates window to define your expense report templates.

|Oracle Field |Value |Notes |
| | | |
|Template Name | | |
|Description | | |
|Enable for Internet Expenses | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |

Use the Create Expense Report Template DataLoad available on the Feature site.

AP: Define Payables Options

Payables Manager > Setup > Options > Payables

In the Payables Options window, select each region that contains the options you want to define.

|Field Name |Value |Comments |
| |
|Accounting Methods |
|Primary Accounting Method | | | |
|Primary Set of Books | | | |
|Secondary Accounting Method | | | |
|Secondary Set of Books | | | |
|Automatic Offset Method | | | |
|Transfer to GL |
|Transfer to GL Interface | | | |
|Transfer Reporting Books | | | |
|Submit Journal Import | | | |
|Allow Override at Program Submission | | | |
|Payment Accounting |
|When Payment is Issued | | | |
|When Payment Clears | | | |
|Calculate Gain and Loss | | | |
|Account for Gain and Loss: When Payment is Issued | | | |
|Account for Gain and Loss: When Payment Clears | | | |
|Use Future-Dated Payment Account | | | |
|Currency |
|Use Multiple Currencies | | | |
|Require Exchange Rate Entry | | | |
|Calculate User Exchange Rate | | | |
|Exchange Rate Type | | | |
|GL Accounts: Realized Gain | | | |
|GL Accounts: Realized Loss | | | |
|Rounding | | | |
|Supplier |
|Invoice Tolerances | | | |
|Pay Group | | | |
|Invoice Currency | | | |
|Terms Date Basis | | | |
|Pay Date Basis | | | |
|Bank Charge Bearer | | | |
|Tax Reporting: Combined Filing Program | | | |
|Tax Reporting: Use Pay Site Tax Program | | | |
|Income Tax Region | | | |
|Invoice |
|Use Invoice Approval Workflow | | | |
|Allow Adjustments to Paid Invoices | | | |
|Recalculate Scheduled Payment | | | |
|Automatically Create Freight Distribution | | | |
|Confirm Date as Invoice Number | | | |
|Allow Online Validation | | | |
|Allow Document Category Override | | | |
|GL Date Basis | | | |
|Prepayment: Payment Terms | | | |
|Prepayment: Settlement Days | | | |
|Build Prepayment Account when Matching | | | |
|Matching |
|Allow Final Matching | | | |
|Allow Distribution Level Matching | | | |
|Allow Matching Account Override | | | |
|Transfer PO DFF Information | | | |
|Interest |
|Allow Interest Invoices | | | |
|Prorate Across Overdue Invoice | | | |
|Interest Accounts: Expense | | | |
|Interest Accounts: Liability | | | |
|Expense Report |
|Default Template | | | |
|Payment Terms | | | |
|Pay Group | | | |
|Payment Priority | | | |
|Apply Advances | | | |
|Automatically Create Employee as Supplier | | | |
|Hold Unmatched Expense Reports | | | |
|Payment |
|Bank Account | | | |
|Payment Batch Limit | | | |
|EFT User Number | | | |
|Discount Distribution Method | | | |
|Additional Pay Through Days | | | |
|Allow Document Category Override | | | |
|Exclude Discount from Tax Calculation | | | |
|Method | | | |
|Allow Print | | | |
|Allow Pre-Date | | | |
|Allow Void and Reissue | | | |
|Allow Address Change | | | |
|XML Payments Automatic Confirmation | | | |
|Remit-To Bank Account Override | | | |
|Use Bank Charges | | | |
|Invoice Tax |
|Exclude Tax from Discount Calculation | | | |
|Require Tax Entry at Header | | | |
|Use Automatic Tax Calculation | | | |
|Calculation Level | | | |
|Allow Calculation Level Override | | | |
|Distribution Amounts Include Tax | | | |
|Allow Override | | | |
|Withholding Tax |
|Use Withholding Tax | | | |
|Allow Manual Withholding | | | |
|Tax Group | | | |
|Include Discount Amount | | | |
|Include Tax Amount | | | |
|Apply Withholding Tax | | | |
|Create Withholding Invoice | | | |
|Include Tax Type on Withholding Distributions | | | |
|Tax Defaults and Rules |
|Enforce Tax From Account | | | |
|Enforce Tax From Purchase Order | | | |
|PO for Matched Invoices | | | |
|Supplier Invoices | | | |
|Account | | | |
|Financial Options | | | |
|Invoice Header | | | |
|Reports |
|Relieve Future Dated Payment Liability | | | |
| | | | |

AP: Define Banks

Payables Manager > Setup > Payments > Banks

You can define a bank or a clearing house. Define banks to record internal banks, where you are the account holder of a receipt and/or disbursement account. If you use Payables, you can define external banks where your suppliers are the account holders. If you use Receivables, define banks to record external banks where your customers are the account holders of disbursement accounts.

|Field Name |Value |Comments |
| |
|Bank Name | | | |
|Alternate Name | | | |
|Number | | | |
|Bank Branch Name | | | |
|Bank Branch Alternate Name | | | |
|Number | | | |
|Type | | | |
|RFC Identifier | | | |
|Institution | | | |
|Description | | | |
|Country | | | |
|Address Line 1 | | | |
|Address Line 2 | | | |
|Town | | | |
|County | | | |
|Postal Code | | | |
|Bank Accounts |
|Operating Unit | | | |
|Agency Location Code | | | |
|Name | | | |
|Alternate Code | | | |
|Account Use | | | |
|Account Type | | | |
|Number | | | |
|IBAN | | | |
|Currency | | | |
|Description | | | |
|GL Accounts |
|Cash | | | |
|Cash Clearing | | | |
|Bank Charges | | | |
|Bank Errors | | | |
|Confirmed Receipts | | | |
|Future Dated Payment | | | |
|Account Contact |
|Last | | | |
|First | | | |
|Middle | | | |
|Title | | | |
|Phone | | | |
|Account Holder |
|Account Holder | | | |
|Alternative Account Holder | | | |
|EFT Request ID | | | |
|Receivables Options |
|Multiple Currency Receipts | | | |
|Remitted Receipts | | | |
|Factored Receipts | | | |
|Short Term Debt | | | |
|Unapplied Receipts | | | |
|Unidentified Receipts | | | |
|On Account Receipts | | | |
|Unearned Discounts | | | |
|Earned Discounts | | | |
|Payables Options |
|Maximum Outlay | | | |
|Multiple Currency Payments | | | |
|Maximum Payment | | | |
|Allow Zero Payments | | | |
|Minimum Payment | | | |
|Pooled Account | | | |
|EFT Number | | | |
|Realized Gain | | | |
|Realized Loss | | | |
|Payables Documents |
|Document Information |
|Document Name |Disbursement Type |Payment Format |Payment Method |Inactive On |
| | | | | |
| | | | | |
| | | | | |
|Additional Information |
|Document Name |Last Used |Last Available |Setup Checks |Transmission Code |
| | | | | |
| | | | | |
| | | | | |
|GL Information |
|Document Name |Cash Clearing |Bank Charges |Bank Errors |
| | | | |
| | | | |
| | | | |
|Future Dated Payments |
|Document Name |Future Date Use |Account |
| | | |
| | | |

AP: Define New AP Signing Limits

Payables Manager > Employees > Signing Limits

Description: Use this form to define AP signing limits. Managers can approve an expense report only if the total amount of the expense report does not exceed their signing limit. The Manager (Spending) Approval Process in the Expense Reporting workflow uses the signing limits you define to determine which manager has authority to approve expense reports. You assign signing limits in your primary functional currency.

To assign signing limits:

1. Navigate to the Employee Signing Limits window. 2. Add additional approvers by following the steps below 3. Select AP Expense Report as the document type. 4. Enter the name of the manager to whom you want to assign a signing limit in the Employee Name field, or choose from the list of values. 5. Enter the cost center for which you want this manager to approve expense reports, or choose from the list of values. 6. Enter a signing limit for this manager. 7. Repeat steps 3 - 5 if you want this manager to be able to approve expense reports for more than one cost center. 8. Save your work.

AP: Define Tax Codes

Payables Manager: Setup > Tax > Codes

In the Tax Codes window, you define the tax names, or tax codes, you use on invoices to record invoice taxes you pay to suppliers and tax authorities. Each tax code has a tax type, a tax rate, and an account to which you charge tax amounts.

AP: Define Tax Groups

Payables Manager: Setup > Tax > Groups

Use Tax Groups to combine your tax codes into tax groups to calculate multiple taxes on single taxable items in your Payables and Purchasing transactions. You can also use this feature to manage multiple tax recovery requirements. If you only use single tax codes with a single recovery rate, you do not need to set up tax groups.

AP: Define Tax Reporting Entities

Payables Manager: Setup > Tax > Reporting Entities

Use the Reporting Entity window to define reporting entities for your 1099 tax reporting. A reporting entity is any person or organization that has a unique Tax Identification Number (TIN).

If you use the NACHA payment format, the Name and Tax ID Number are used to identify the reporting entity that is initiating the electronic payment. When you define your disbursement bank account, enter the tax reporting entity in the Alternate Account Holder field of the Bank Accounts window, since Payables allows you to define more than one entity per organization.

|Field Name |Value |Comments |
| |
|Name | | | |
|Location | | | |
|Description | | | |
|Tax ID Number | | | |
|Balancing Segment Value |Balancing Segment Description |
|230 |DNA |
| | |
| | |

OIE: Define iExpense Policies

Enable Expense Allocations

Internet Expenses Setup and Administration: Internet Expenses Setup > Accounting > Define

Select Enabled to let users update the default segment value. Select Read-only to display the current segment value but prevent update. Select Disabled to omit this segment from expenses entry pages. Set status as follows:

|Segment |Status |
|Company |Read only |
|Department |Read-Only |
|Account |Read-Only |
|Future |Disabled |
|Intercompany |Disabled |

Set Up Required Expense Fields

Internet Expenses Setup and Administration: Internet Expenses Setup > Policy > Expense Fields

|Accommodations |
|End Date |Enabled |
|Merchant |Required |
|Airfare |
|Merchant |Required |
|Class of Ticket |Enabled |
|Ticket Number |Enabled |
|From Location |Required |
|To Location |Required |
|Car Rental |
|Merchant |Required |
|Meals |
|Number of Attendees |Enabled |
|Attendees |Required |
|Mileage |
|Leave defaults | |

Define Receipt Notification Rule Set

Internet Expenses Setup and Administration: Internet Expenses Setup > Audit > Notification Rules

Create a new Notification Rule Set as follows:

|Field name |Value |
|Rule Set Name |Receipts Notifications |
|Description |Receipts Notifications |
|Notify Individual |When Receipts are received |
|Overdue Receipts Notifications |
|Receipts overdue or missing after expense report submitted |14 |
|Subsequent notifications if receipts still overdue |7 |
|Receipts considered overdue or missing after user response |7 |
|Receipt document required if user indicates receipts are missing |Yes |
| | |

Assign Receipt Notification Rule Set

Internet Expenses Setup and Administration: Internet Expenses Setup > Audit > Notification Rule Assignments

|Field name |Value |
|Rule Set Name |Receipts Notifications |
|Effective Start Date |01/01/2005 |

Define Mileage Rate Schedule

Internet Expenses Setup and Administration: Internet Expenses Setup > Policy > Schedules > Mileage

We decided not to set it up in Production at this point. The instructions will remain in the document for future reference.

• Define a new mileage schedule for Australian employees:

• Click ‘Create New Schedule’. Populate required fields as follows:

|Field Name |Value |Comments |
| |
|Update Mileage Rate Schedule: General Information |
|Schedule Name | | |
|Description | | |
|Distance Unit of Measure | | |
|Start Date | | |
|Currency Rules | | |
|Optional Rules |
|Distance Threshold |Yes | |
|Role | | |
|Fuel Type | | |
|Passengers | | |
|Vehicle Category | | |
|Vehicle Type |Yes | |
|Distance Thresholds |
|Line Number |Threshold (Miles) | |
|1 |10000 | |
|Vehicle Type |
|Line Number |Select |Vehicle Type |
|1 |Yes |All Other |
|2 |Yes |Car |
|3 |Yes |Motorcycle |
|4 |Yes |Van |
| | | |
|Update Mileage Rate Schedule: Periods and Rates |
|Line Number |Vehicle Type |Distance Intervals |Mileage Rate |
|1 |All Other |Between 0 and 10000 |.2 |
|2 |All Other |Greater Than 10000 |.2 |
|3 |Car |Between 0 and 10000 |.4 |
|4 |Car |Greater Than 10000 |.25 |
|5 |Motorcycle |Between 0 and 10000 |.24 |
|6 |Motorcycle |Greater Than 10000 |.24 |
|7 |Van |Between 0 and 10000 |.4 |
|8 |Van |Greater Than 10000 |.25 |
| | | | |

• Click Apply. • Click Activate.

SA: Set OIE Profile Options

System Administration: Profile > System
Description: Use this form to define profile options.

• Navigate to System Profiles • Enter Responsibility: ‘ATL MB Expense Entry’ • Provide values from the table below.

|Profile |Site |Application |Expense Entry Responsibility |
|OIE:Approver Required |Yes | |Yes with Default |
|OIE:Enable Expense Allocations |User-enabled, with Online Validation | |Automatically-enabled, with Online Validation |
|WF: Notification Reassign Mode |Re-assign | |Transfer |
|OIE:CC Approver Req | | | |
|OIE:CC Payment Notify | | | |
|OIE:Enable Approver |Yes | | |
|OIE:Enable Credit Card | | | |
|OIE:Enable DescFlex | | | |
|AME:Installed | | | |
|Automated Escalation Notification Task Assignee Role |Unassigned | | |
|OIE:Allow Credit Lines |Yes | | |
|OIE:Allow Non-Base Pay | | | |
|OIE:Enable Policy | | | |
|OIE:Enable Projects |Yes | | |
|OIE:Enable Tax |No | | |
|OIE:Grace Period |30 | | |
|OIE:Purpose Required |Yes | | |
|OIE:Report Number Prefix |EXP- | | |
|PA: Allow Project Time and Expense Entry |Yes | | |
|PA: AutoApprove Expense Reports | | | |
|Personalize Self-Service Defn | | | |
|WF: Mailer Cancellation Email |Enabled | | |

AR: Define AR System Options

Receivables Manager: Setup > System > System Options

Description: Use this form to define Oracle Receivables system guidelines to control how Oracle Receivables works for you. During Receivables setup, you specify your accounting method, set of books, tax method and accounts, customer and invoice parameters, and how the AutoInvoice and Automatic Receipts programs will run.

|Field Name |Value |Comments |
| |
|Accounting |
|Operating Unit | | |
|Accounting Method | | |
|Name | | |
|Finance Charge Activity | | |
|Realized Gains Account | | |
|Realized Losses Account | | |
|Tax Account | | |
|Unallocated Revenue Account | | |
|Cross Currency Rate Type | | |
|Cross Currency Rounding Account | | |
|Header Rounding Account | | |
|Automatic Journal Import | | |
|Header Level Rounding | | |
|Days Per Posting Cycle | | |
|Tax |
|Tax Method | | |
|Location Flexfield Structure | | |
|Postal Code Range (From) | | |
|Address Validation | | |
|Invoice Printing | | |
|Tax Vendor Views | | |
|Inclusive Tax Used | | |
|Compound Taxes | | |
|Tax Registration Number | | |
|Sales Tax GEO Override | | |
|Tax Defaults and Rules |
|Enforce Tax from Revenue Account | | |
|Calculate Tax on Credit Memo during AutoInvoice | | |
|Tax Code Defaults: | | |
|Customer Site | | | |
|Customer | | | |
|Product | | | |
|Revenue Account | | | |
|System Options | | | |
|Tax Code | | |
|Exception Rates: | | |
|Use Customer Exceptions | | |
|Use Item Exceptions | | |
|Use Item Tax Rate Exceptions | | |
|Trans and Customers |
|Allow Change to Printed Transactions | | |
|Allow Payment to Unrelated Transactions | | |
|Allow Transaction Deletion | | |
|Show Billing Number | | |
|Document Number Generation Level | | |
|AutoInvoice Tuning Segments: | | |
|Accounting Flex | | |
|System Items | | |
|Territory | | |
|Purge Interface Tables | | |
|Max memory (in bytes) | | |
|Log File Message Level | | |
|Customers: | | |
|Automatic Customer Numbering | | |
|Automatic Site Numbering | | |
|Create Reciprocal Customer | | |
|Grouping Rule Name | | |
|Revenue Policy |
|Standard Refund Policy | | |
|Payment term Threshold | | |
|Select Credit Classifications for Deferring Revenue | | |
|First Selection | | |
|Second Selection | | |
|Third Selection | | |
|Claims |
|Unmatched Remittance Claims: | | |
|Negative Lines | | |
|Positive Lines | | |
|Matched Remittance Claims: | | |
|Prepare for Claim Creation | | |
|Exclude Credit Memos | | |
|Miscellaneous |
|Split Amount | | |
|Discount Basis | | |
|Auto Cash Rule Set | | |
|Days in Days Sales Outstanding Calculation | | |
|Sales Credit Percent Limit | | |
|Write-off Limits Per Receipt | | |
|Accrue Interest | | |
|Allow Unearned Discounts | | |
|Discount on Partial Payment | | |
|Trade Accounting Installed | | |
|Bills Receivable Enabled | | |
|Require Salesperson | | |
|Require Billing Location for Receipts | | |
|Print Remit To Addresses | | |
|Print Home Country | | |
|Minim Refund Amount | | |
|Credit Card Payment Method | | |
|Bank Account Payment Method | | |
|Invoices Per Commit | | |
|Receipts Per Commit | | |
|Chargeback Due Date | | |
|Default Country | | |
|Source of Territory | | |
|Application Rule Set | | |
| | | |

AR: Open Accounting Periods (Required)

Receivables Manager: Control > Accounting > Open/Close Periods

Description: Open or close periods in your accounting calendar to control the recording of accounting information for these periods. Receivables uses the status of these accounting periods to control transaction entry and journal entry creation to your general ledger. You cannot enter an activity in a closed accounting period. Receivables provides the following period statuses: Not Opened, Future, Open, Close Pending, and Closed.

AR: Define AutoAccounting

Receivables Manager: Setup > Transactions > AutoAccounting

Description: Define AutoAccounting to specify the general ledger accounts for transactions that you enter manually or import using AutoInvoice. AutoAccounting uses this information to create the default revenue, receivable, freight, tax, unearned revenue, unbilled receivable, finance charges, bills receivable accounts, and AutoInvoice clearing (suspense) accounts.

|Field Name |Table Name |Constant |
| |
|Freight |
|Company | | |
|Department | | |
|Account | | |
|Future | | |
|IC | | |
| |
|Receivable |
|Company | | |
|Department | | |
|Account | | |
|Future | | |
|IC | | |
| |
|Revenue |
|Company | | |
|Department | | |
|Account | | |
|Future | | |
|IC | | |
| |
|AutoInvoice Clearing |
|Company | | |
|Department | | |
|Account | | |
|Future | | |
|IC | | |
| |
|Tax |
|Company | | |
|Department | | |
|Account | | |
|Future | | |
|IC | | |
| |
|Unbilled Receivable |
|Company | | |
|Department | | |
|Account | | |
|Future | | |
|IC | | |
| |
|Unearned Revenue |
|Company | | |
|Department | | |
|Account | | |
|Future | | |
|IC | | |

AR: Define Transaction Types

Receivables Manager: Setup > Transactions > Transaction Types

Define the transaction types that you assign to invoices, debit memos, commitments, chargebacks, credit memos, on–account credits, and bills receivable. Receivables uses transaction types to default payment term, account, tax, freight, creation sign, posting, and receivables information. Receivables provides two predefined transaction types: Invoice and Credit Memo.

|Option |Value |Notes |
| | | |
|Operating Unit | | |
|Name | | |
|Description | | |
|Class | | |
|Open Receivable | | |
|Post to GL | | |
|Terms | | |
|Printing Option | | |
|Transaction Status | | |
|Allow Freight | | |
|Tax Calculation | | |
|Creation Sign | | |
|Natural Application Only | | |
|Application Rule Set | | |
|Allow Over Application | | |
|Invoice Type | | |
|Credit Memo Type | | |
|Start Date | | |
|Receivable Account | | |
|Revenue Account | | |
| | | |

AR: Define Transaction Sources

Receivables Manager: Setup > Transactions > Sources

Define the transaction sources that you assign to invoices, debit memos, commitments, credit memos, on–account credits, and bills receivable. Receivables uses transaction sources to control your transaction and transaction batch numbering, provide default transaction types for transactions in batch, and to select validation options for imported transactions. Receivables provides the following predefined transaction sources: MANUAL–OTHER, DM Reversal, and Chargeback.

|Option |Value |Notes |
| | | |
|Operating Unit | | |
|Name | | |
|Type | | |
|Description | | |
|Active | | |
|Effective Dates | | |
|Automatic Batch Numbering | | |
|Automatic Transaction Numbering | | |
|Copy Document Number to Transaction Number | | |
|Allow Duplicate Transaction Numbers | | |
|Copy Transaction Information flexfield to CM | | |
|Receipt Handling for Credits | | |
|Reference Field Default Value | | |
|Standard Transaction Type | | |
|Credit Memo Batch Source | | |
| | | |

AR: Define Remittance Banks

Receivables Manager > Setup > Receipts > Banks

This step was completed in step AP: Define Banks above.

AR: Define Receivables Activities

Receivables Manager: Setup > Receipts > Receivable Activities

Description: Use this form to define as many Receivable Activities as you require. Define receivables activities to default accounting information for Miscellaneous Cash, Discounts, Finance Charges, and Adjustments.

|Option |Value |Notes |
| | | |
|Operating Unit | | |
|Name |Adjustment Reversal | |
|Description |Adjustment Reversal | |
|Type |Adjustment | |
|Active |Yes | |
|GL Account Source |Revenue on Invoice | |
|Tax Code Source |None | |
|Activity GL Account | | |
|Distribution Set | | |
| | | |
|Operating Unit | | |
|Name |Chargeback Adjustment | |
|Description |Chargeback Adjustment | |
|Type |Adjustment | |
|Active |Yes | |
|GL Account Source |Activity GL Account | |
|Tax Code Source | | |
|Activity GL Account | | |
|Distribution Set | | |
| | | |
|Operating Unit | | |
|Name |Chargeback Reversal | |
|Description |Chargeback Reversal | |
|Type |Adjustment | |
|Active |Yes | |
|GL Account Source |Revenue On Invoice | |
|Tax Code Source |None | |
|Activity GL Account | | |
|Distribution Set | | |
| | | |
|Operating Unit | | |
|Name |Payment Netting | |
|Description |Clearing account used when offsetting one receipt with another receipt| |
|Type |Payment Netting | |
|Active |Yes | |
|GL Account Source |Activity GL Account | |
|Tax Code Source |None | |
|Activity GL Account | | |
|Distribution Set | | |
| | | |
|Operating Unit | | |
|Name |Bank Charges | |
|Description |Bank Charges - From Bank Statement | |
|Type |Adjustment | |
|Active |Yes | |
|GL Account Source |Activity GL Account | |
|Tax Code Source |None | |
|Activity GL Account | | |
|Distribution Set | | |
| | | |
|Operating Unit | | |
|Name |Bank Error | |
|Description |Bank Error - From Bank Statement | |
|Type |Bank Error | |
|Active |Yes | |
|GL Account Source |Activity GL Account | |
|Tax Code Source |None | |
|Activity GL Account | | |
|Distribution Set | | |
| | | |
|Operating Unit | | |
|Name |Earned Discounts | |
|Description |Earned Discounts | |
|Type |Earned Discounts | |
|Active |Yes | |
|GL Account Source |Activity GL Account | |
|Tax Code Source |None | |
|Activity GL Account | | |
|Distribution Set | | |
| | | |
|Operating Unit | | |
|Name |Miscellaneous Cash | |
|Description |Miscellaneous Cash | |
|Type |Miscellaneous Cash | |
|Active |Yes | |
|GL Account Source |Activity GL Account | |
|Tax Code Source |None | |
|Activity GL Account | | |
|Distribution Set | | |
| | | |
|Operating Unit | | |
|Name |Unearned Discount | |
|Description |Unearned Discount | |
|Type |Unearned Discount | |
|Active |Yes | |
|GL Account Source |Activity GL Account | |
|Tax Code Source |None | |
|Activity GL Account | | |
|Distribution Set | | |
| | | |
|Operating Unit | | |
|Name |Write-Off | |
|Description |Sales allowance Writeoff | |
|Type |Adjustment | |
|Active |Yes | |
|GL Account Source |Activity GL Account | |
|Tax Code Source |None | |
|Activity GL Account | | |
|Distribution Set | | |

AR: Define Receipt Classes and Payment Methods

Receivables Manager: Setup > Receipts > Receipt Classes

Define receipt classes to specify whether receipts are created manually or automatically. For manual receipts, you can specify whether to automatically remit it to the bank and/or clear your accounts. For automatic receipts, you can specify a remittance and clearance method, and whether receipts using this class require confirmation.

|Option |Value |Notes |
| | | |
|Name | | |
|Notes Receivable | | |
|Creation Method | | |
|Require Confirmation | | |
|Remittance Method | | |
|Clearance Method | | |
|Bill of Exchange | | |
|Payment Method Name | | |
|Printed Name | | |
|Effective Dates | | |
|Debit Memos Inherit receipt Numbers | | |
| | | |

AR: Define Receipt Sources

Receivables Manager: Setup > Receipts > Receipt Sources

Description: Use this form to define your Receipt Sources. When you define your receipt source, you can enter a default receipt class and payment method.

|Option |Value |Notes |
| | | |
|Operating Unit | | |
|Name | | |
|Description | | |
|Receipt Source Type | | |
|Receipt Class | | |
|Payment Method | | |
|Batch Numbering | | |
|Last Number | | |
|Effective Dates | | |
| | | |

AR: Define Remit-To Addresses

Receivables Manager: Setup > Print > Remit-To Addresses

Description: Use this form to maintain your customer’s Remit-To Addresses that you want Oracle Receivables to print on your statements and dunning letters. Associate each remit-to address with one or more state, country and postal code combinations. Remit-to addresses are assigned based on the bill-to address on the transaction. If you do not wish to set up a remit-to address for each location, you can set up one remit-to address with a default assignment. This will be used for all locations or for any locations that do not have specific location assignments. To set up a default remit-to address, enter the remit-to address, navigate to the assignment region then, using the list of values in the Country field, select 'Default Value'. Move to the next field and select the 'DEFAULT' state from the list of values.

|Option |Value |Notes |
| | | |
|Country | | |
|Address | | |
|Address | | |
|Address | | |
|Address | | |
|Alternate Name | | |
|Town/City | | |
|County | | |
|Postal Code | | |
|Receipts From |
|County |State |
|Default value |Default value |
| | |

AR: Define Standard Memo Lines

Receivables Manager: Setup > Transactions > Memo Lines

Description: If you want to enter predefined lines for debit memos, on-account credits and invoices, you can define standard memo lines. When you define your standard memo lines, you can specify whether a line is for charges, freight, line, or tax. Receivables lets you define one chargeback and one debit memo reversal line.

|Option |Value |Notes |
| | | |
|Name | | |
|Description | | |
|Type | | |
|Tax Code | | |
|Unit List Price | | |
|Unit of Measure | | |
|Revenue Account | | |
|Account Description | | |
|Invoicing Rule | | |
|Accounting Rule | | |
|Active Dates: (From) | | |
|Active Dates: (To) | | |

OM: Define Item Validation Organization

Order Management Super User: Setup > System Parameters > Values

Description: Set the value for Item Validation Organization (Inventory Organizations) to define which Inventory Organization you can use to transact items in a given Operating Unit.

|Option |Value |Notes |
| | | |
|Operating Unit | | |
|Category |Generic Parameters | |
|Item Validation Organization | | |
| | | |

FA: Review Account Generator Setup

Description: Oracle Assets uses the Account Generator to generate accounting flexfield combinations for journal entries. You must review the default process that Oracle Assets uses to see if it meets your accounting requirements. You can optionally customize the Account Generator for each set of books that you have defined. Note that you must set up Oracle Workflow in order to use the Account Generator.

FA: Define System Controls

Fixed Assets Manager > Setup > Asset System > System Controls

Description: Set up your system controls. You specify your enterprise name, asset numbering scheme, and key flexfield structures in the System Controls window. You also specify the oldest date placed in service of your assets.

|Option |Value |Notes |
| | | |
|Enterprise Name | | |
|Oldest Date Placed in Service | | |
|Category Flexfield | | |
|Location Flexfield | | |
|Asset Key Flexfield | | |
|Starting Asset Number | | |
| | | |

FA: Define Additional Asset Locations

Fixed Assets Manager: Setup > Asset System > Locations

Description: Define valid locations. Your location flexfield combinations tell Oracle Assets what locations are valid for your company. Oracle Assets uses location for tracking assets and for property tax reporting.

FA: Define Fiscal Years

Fixed Assets Manager: Setup > Asset System > Fiscal Years

Description: Use the Fiscal Years window to define the beginning and end of each fiscal year since the start of your company. Your fiscal year groups your accounting periods. You must define the start and end date of each fiscal year since the oldest date placed in service.

FA: Define Calendars

Fixed Assets Manager: Setup > Asset System > Calendars

Description: Use the Calendars window to set up as many depreciation and prorate calendars as you need. Calendars break down your fiscal year into accounting periods. Define your calendars with as many periods as you need.

Define a prorate calendar and a depreciation calendar for each depreciation book. Depreciation books can share a calendar, and you can use the same calendar for your depreciation calendar and prorate calendar if appropriate.

FA: Define Asset Books

Fixed Assets Manager: Setup > Asset System > Book Controls

Description: Use the Book Controls window to set up your depreciation books. You can set up an unlimited number of independent depreciation books. Each book has its own set of accounting rules and accounts so you can organize and implement your fixed assets accounting policies.

|Option |Value |Notes |
| | | |
|Book | | |
|Class | | |
|Description | | |
|Associated Corporate Book | | |
|Calendar |
|Inactive On | | |
|Allow Purge | | |
|GL Set of Books | | |
|Allow GL Posting | | |
|Depreciation Calendar | | |
|Fiscal Year Name | | |
|Prorate Calendar | | |
|Current Period | | |
|Divide Depreciation | | |
|Accounting Rules |
|Allow Amortized Changes | | |
|Allow Mass Changes | | |
|Create Intercompany Balancing Entries | | |
|Capital Gain Threshold | | |
|Allow Revaluations | | |
|Revalue Accumulated Depreciation | | |
|Revalue YTD Depreciation | | |
|Retire Revaluation Reserve | | |
|Amortize Revaluation Reserve | | |
|Revalue Fully Reserved Assets | | |
|Allow Group Depreciation | | |
|Allow CIP Members in Group Assets | | |
|Allow CIP Depreciation in Group Assets | | |
|Allow Member Asset Tracking | | |
|Allow Intercompany Member Asset Assignments | | |
|Natural Accounts |
|Retirement Accounts |Gain |Loss |Clearing |
|Proceeds of Sale | | | |
|Cost of Removal | | | |
|Net Book Value Retired | | |
|Reval Reserve Retired | | |
|Intercompany Receivables | | |
|Intercompany Payables | | |
|Deferred Depreciation Reserve | | |
|Deferred Depreciation Expense | | |
|Depreciation Adjustment | | |
|Account Generator Defaults | |
|Journal Categories |
|Select values that match field names. |
| |

FA: Define Prorate and Retirement Conventions

Fixed Assets Manager: Setup > Asset System > Prorate Conventions

Description: Use the Prorate Conventions window to set up your prorate and retirement conventions. Prorate and retirement conventions determine how much depreciation expense to take in the first and last year of life, based on when you place the asset in service.

FA: Define Security by Book

Fixed Assets Manager: Setup > Asset System > Security

Description: If you have multiple depreciation books, you may need to set up security for each book. For example, you may have operations in the U.S., Europe, and Asia, and may have sets of books and associated depreciation books set up for each country, according to that country’s currency and tax laws. For a variety of reasons, you may prefer that the staff at the different sites are unable to view depreciation information for another site.

Oracle Assets allows you to limit access to each book so that only certain individuals can view the information. You do this by creating asset organizations and organization hierarchies that determine which organizations have access to a specific depreciation book.

FA: Define Additional Depreciation Methods

Fixed Assets Manager: Setup > Asset System > Depreciation > Methods

Description: Depreciation methods specify how to spread the asset cost. Oracle Assets includes many standard depreciation methods, and you can define additional methods in the Methods window, if necessary.

FA: Define Depreciation Ceilings

Fixed Assets Manager: Setup > Asset System > Depreciation > Ceilings

Description: Depreciation ceilings limit the depreciation expense you can take for an asset. Set up depreciation expense ceilings to limit the annual amount of depreciation expense you can take on an asset. Or set up depreciation cost ceilings to limit the recoverable cost of an asset.

FA: Define Asset Categories

Fixed Assets Manager: Setup > Asset System > Asset Categories

Description: Asset categories let you define information that is common to all assets in a category, such as depreciation method and prorate convention. Oracle Assets uses this information to provide default values to help speed asset entry.

Open and Closed Issues

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