4.0. Documentation of the Current System
The proponent’s client, uses manual system in doing its transactions or in updating its sales and inventory. It uses log books, and paper forms. The log books are used to record the opening time of each work day, the total sales and inventory at the end of the day, and the closing time of the work day. The sales are computed through a summation of all the paid orders. The inventory is checked on a regular basis and before the end of work day. The paper forms are used to record orders. The record of orders includes the product, the quantity ordered for each product, and a mark telling if the order is paid.
Each work day starts on recording the time and date of the work day into the log book. The staff will record all available items and products on the inventory into the log book. The new stocks will also be recorded by item, its quantity, and its cost. The stocks available will be verified on the record and will be updated upon finding unmatched records. After the inventory is checked and verified, the business will now list the current menu in the black board located on the cashier. The menu is written using colored chalks. The menu consists of the products, its price per piece, sizes available, and time availability. After the menu has been set up, the business will now accept customers. Customer will approach the cashier or fall in queue and choose their order on the menu. The order of a customer will be recorded in a paper form listing each product ordered and its quantity. The customer will be asked to pay the total amount of the order and the form will be marked as paid upon payment. The customer, after finishing an order, may have additional orders. Additional orders will be recorded in a separate form and will be processed the same as the first order. The inventory will be checked on a regular basis to determine